Events Coordinator Internship

Southernhospitalityinternshipprogram; Tennessee; On-site; Full time

Job description

Summary

Responsible for supporting the planning and execution of catered events, holiday programming, and off-property events across the resort. Works closely with management, clients, and internal departments to ensure events are well-organized, successfully executed, and aligned with brand standards. Assists in promoting the resort through community outreach while maintaining a high level of guest satisfaction. Ensures all events are planned efficiently, executed seamlessly, and remain within budget guidelines.

What You Will Learn:

1. Catered Event Planning & Coordination
   • Assisting with the planning and execution of meetings, group events, and catered functions
   • Learning how to build Banquet Event Orders (BEOs), timelines, and event layouts
   • Coordinating with Food & Beverage, Operations, and other departments to ensure seamless execution
2. Holiday & Special Event Planning
   • Supporting the development and execution of holiday programming and large-scale resort events
   • Assisting with themes, décor planning, entertainment coordination, and logistics
   • Understanding how large events are structured from concept to completion
3. Off-Property & Community Events
   • Participating in off-site events, community partnerships, and promotional opportunities
   • Learning how events are used as marketing tools to drive resort awareness and engagement
   • Assisting with setup, coordination, and breakdown of external events
4. Client Communication & Event Sales Support
   • Shadowing client communications, including emails, proposals, and follow-up correspondence
   • Observing how client needs are identified and appropriate event packages are recommended
   • Learning about the sales process from initial inquiry through event execution
5. Event Logistics & Operations
   • Learning how to manage event timelines, room setups, and vendor coordination
   • Assisting with on-site event execution to ensure all details are delivered as planned
   • Gaining exposure to troubleshooting and real-time problem-solving during events
6. Budgeting & Cost Awareness
   • Understanding event budgets, pricing structures, and cost control
   • Assisting in tracking expenses and ensuring events stay within financial guidelines
7. Inventory & Resource Management
   • Managing event supplies, décor, and banquet materials
   • Tracking inventory and assisting with ordering as needed for events
8. Professional Development in Hospitality & Events
   • Gaining hands-on experience in event coordination within a resort setting
   • Learning industry standards, systems, and best practices
   • Building organizational, communication, and time management skills in a fast-paced environment