Events Coordinator Intern - Summer 2027 (Housing Available)

Fair Hills Resort; Detroit Lakes (MN); On-site; USD 19,000 - 25,000; Full time

Job summary

Fair Hills Resort is seeking an Event Coordinator Intern to work with our Event Director to plan and execute events at Fair Hills Resort, Wildflower Golf Course, and Five Lakes Resort. The internship blends office work with on-site event execution, covering booking, planning, billing, and follow-up.

Gain hands-on experience with our Property Management System (RDP) and Lightspeed POS, support up to 14-16 weddings and about 40 group events from May through September, and develop guest service,

Qualifications

• Current college student pursuing Hospitality, Public Relations, or a related field.
• Willingness to work across front desk, dining, and events.
• Strong communication and organization skills.

Responsibilities

• Front Desk shifts and tasks
• Assisting in the dining room and kitchen
• Giving tours to prospective guests
• Coordinating with group contacts to plan events
• Setting up rooms and lodging blocks
• Meeting with clients
• Day-of event execution and on-site coordination
• Creating event cheat sheets
• After-event follow-up and billing using RDP
• Preparing future event bids
• Attending weekly inter-departmental meetings
• Bartending and food management during events
• Occasional service on the Big Pelican Pontoon

Skills

Guest service

Event coordination

Communication

Team collaboration

Problem solving

Education

Hospitality/PR student

Public relations student

Tools

RDP

Lightspeed

Job description

Fair Hills hosts over 50 events each season—including weddings, reunions, meetings, parties, retreats, and more. As a full-service event venue, we provide space, set-up, audio/visual equipment, food & beverage, lodging, and planning services.

As an Event Coordinator Intern, you’ll work directly with our Event Director to plan and execute events at Fair Hills Resort, Wildflower Golf Course, and Five Lakes Resort. This internship combines office work and on-site event execution, giving you the skills to run an event from start to finish, including booking, planning, execution, billing, and follow-up.

What You’ll Do

Your responsibilities will include, but aren’t limited to:

• Front Desk shifts and tasks
• Assisting in the dining room and kitchen
• Giving tours to prospective guests
• Coordinating with group contacts to plan events
• Setting up rooms and lodging blocks
• Meeting with clients
• Day‑of event execution and on‑site coordination
• Creating event cheat sheets
• After‑event follow‑up and billing using RDP
• Preparing future event bids
• Attending weekly inter‑departmental meetings
• Bartending and food management during events
• Occasional service on the Big Pelican Pontoon

What You’ll Gain

You’ll gain hands‑on experience using our Property Management System (RDP) and Point‑of‑Sale System (Lightspeed). This internship focuses on group events and weddings, typically managing 14–16 weddings and ~40 group events from May–September, with additional front desk and dining room shifts to expand your understanding of resort operations.

You’ll develop skills in:

• Guest service and relations
• Event organization and multi‑departmental coordination
• Problem‑solving and professional communication
• Initiative and efficient learning
• Executing complex events from start to finish

This internship is ideal for college students pursuing Hospitality & Tourism Management, Communications, or Public Relations. It’s an operational internship—interns actively perform departmental duties while also taking on management responsibilities. At Fair Hills, interns work, not just delegate.

Preference will be given to applicants who can commit to the full internship period, May 12 through September 27.

Fair Hills Resort is a family vacation destination and special events venue. Owned and operated by the Kaldahl family since 1926, our beautiful lakeside resort and its accompanying properties offer a unique environment for events and vacations. Open seasonally from May through the end of September, Fair Hills hosts over 50 events each year and 10 weeks of all‑inclusive family vacations. Fair Hills offers opportunities to gain experience in a variety of divisions across multiple industries, mainly pertaining to Hospitality, Business and Golf.
Fair Hills has a rich history and tradition rooted in music. One of the most well known events at the resort is the Hootenanny show on Tuesday nights. Performed by our very own staff, the Hootenanny is a favorite to all to be involved in or watch! We encourage all our staff to be involved in the Hootenanny as it is the longest running musical in the upper midwest and an integral way to bond with your fellow staff! Whether you are musically inclined or not, the Hootenanny is for everyone. Fair Hills also offers other talent outlets; Staff vs. Guest volleyball, Staff Talent Show, Karaoke, Yoga & Fitness Classes, etc. We love to showcase the talents and skills of the team!