Events Coordinator: Community Races & Outreach

Ymca-of-Southeastern-North-Carolina; Wilmington (NC); On-site; USD 19,000 - 22,000; Part time

Job summary

Ymca-of-Southeastern-North-Carolina is seeking an Events Coordinator to support the Development Department in planning and delivering races and community events that connect people to the Y’s mission.

The role combines behind-the-scenes planning, communications and social media, and hands-on event support. It requires strong organizational skills, reliability, and the ability to travel between locations weekly.

Qualifications

• Previous experience in recreation management, program management, or event planning.
• Coursework or current enrollment in event management or related field is a plus but not required.
• Strong interpersonal and public communication skills.
• Strong organizational skills and the ability to manage competing priorities and meet deadlines.
• Proficiency with computers and common office applications; experience with social media and content creation preferred.
• Ability to work collaboratively with staff and community partners.
• Valid driver's license and ability to drive a 16-foot box truck.
• Willingness and ability to access an insured personal vehicle available for work-related travel during scheduled working hours.
• Ability to lift and carry up to 25 pounds.
• Availability to work occasional evenings and weekends as required.

Responsibilities

• Represents the YMCA at community events, promoting programs and engaging community members.
• Supports communications and social media by preparing content and updates.
• Completes administrative and desk-based work, including event planning, scheduling, correspondence, recordkeeping, and tracking event details.
• Collaborates with YMCA staff, community partners, and contracted race companies to plan and carry out races and outreach events.
• Assists with event logistics including food and water, traffic notifications, vendor services, accommodations, and supplies.
• Manages increased workloads leading up to and during YMCA races throughout the year and provides hands-on support with day-of setup, event operations, and breakdown.
• Communicates with volunteers to share event information, provide instructions, and answer questions.
• Serves as a YMCA representative when interacting with schools, churches, sponsors, and other community organizations.
• Assists with securing sponsorships and maintaining sponsor relationships.
• Organizes and maintains promotional items, giveaways, and event supplies.
• Travels weekly between YMCA locations, community sites, and event venues to support program and event responsibilities.

Skills

Event planning

Interpersonal communication

Organizational skills

Social media content creation

Team collaboration

Education

Event management coursework

Tools

Office software

Social media platforms

Job description

Ymca-of-Southeastern-North-Carolina is seeking an Events Coordinator to support the Development Department in planning and delivering races and community events that connect people to the Y’s mission.

The role combines behind-the-scenes planning, communications and social media, and hands-on event support. It requires strong organizational skills, reliability, and the ability to travel between locations weekly.