Events Coordinator

Sharp Performance; United States; Remote; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Flexible PTO

401(k) with company match

Access to performance coaches

Job summary

Sharp Performance is seeking an Events Coordinator to own the logistics behind trade shows and conferences, from contracts to wrap-up, supporting our go-to-market team. You will report into Growth Marketing and work across Marketing, Sales, and Business Development.

Your duties include coordinating budgets, vendor contracts, booth setup, travel, and on-site logistics to ensure events run on time and on budget.

Qualifications

• 5 to 7 years of experience in event coordination, executive assistance, or both, including trade shows or conferences.
• Experience with events in public safety, government, or adjacent markets is a plus.

Responsibilities

• Register the booth and team, and manage exhibitor deadlines, forms, and badge lists.
• Negotiate and manage vendor contracts, tracking deposits, payment dates, and cancellation terms.
• Build and track a budget for each event.
• Order print materials, booth graphics, and giveaways, and ship everything the booth needs so it arrives on time.
• Build a Notion prep doc for each event with the schedule, booth setup instructions, staffing, meetings, and key contacts.
• Book flights and hotels for the team.
• Make restaurant reservations for customer dinners and team events.
• Arrange return shipping and keep an inventory of booth materials.
• Reconcile invoices and expenses against the budget.
• Record costs and lessons learned to plan the next event better.
• Find and book speaking engagements for our Business Development team, a group of former public safety leaders who represent Sharp in the market.
• Keep a shared calendar of upcoming events, deadlines, and speaking opportunities.
• Support go-to-market leaders with travel, scheduling, and logistics as needed.

Skills

Event coordination

Vendor negotiation

Budget management

Travel logistics

Calendar management

Notion/documentation

Written communication

Calm under pressure

Tools

Notion

Job description

The Opportunity

Sharp Performance is hiring an Events Coordinator to own the logistics behind every trade show and conference we attend, from contract to wrap-up, and to support our go-to-market team. You will report into Growth Marketing and work across Marketing, Sales, and Business Development.

Our field team’s job is to book meetings and work the booth. Your job is to make sure everything around them is booked, shipped, and set up on time and on budget.

This role suits a seasoned organizer who likes owning the details end to end and wants to see their work show up on the show floor.

What You’ll Do

Before each event

• Register the booth and team, and manage exhibitor deadlines, forms, and badge lists
• Negotiate and manage vendor contracts, tracking deposits, payment dates, and cancellation terms
• Build and track a budget for each event
• Order print materials, booth graphics, and giveaways, and ship everything the booth needs so it arrives on time
• Build a Notion prep doc for each event with the schedule, booth setup instructions, staffing, meetings, and key contacts

Travel and hospitality

• Book flights and hotels for the team
• Make restaurant reservations for customer dinners and team events

After each event

• Arrange return shipping and keep an inventory of booth materials
• Reconcile invoices and expenses against the budget
• Record costs and lessons learned to plan the next event better

Speaking engagements and GTM support

• Find and book speaking engagements for our Business Development team, a group of former public safety leaders who represent Sharp in the market
• Keep a shared calendar of upcoming events, deadlines, and speaking opportunities
• Support go-to-market leaders with travel, scheduling, and logistics as needed

What Success Looks Like

• Every event runs on time and on budget, with no missed deadlines
• The field team arrives to a booth that is ready and a prep doc they can rely on
• Business Development has a steady calendar of speaking slots

What We’re Looking For

You have 5 to 7 years of experience in event coordination, executive assistance, or both, including trade shows or conferences. Experience with events in public safety, government, or adjacent markets is a plus.

You also bring:

• Experience running several events at once with overlapping deadlines
• Comfort negotiating with vendors and reading contracts
• Experience building and tracking event budgets
• Experience booking group travel and managing calendars for a busy team
• Clear written communication, and the habit of documenting everything so others can follow it, ideally in Notion
• Calm under pressure when plans change the week of an event

Why You’ll Want to Be Here

You will own how Sharp shows up in the market and work closely with the people we serve. Sharp is a Series A company growing quickly, already working with 100+ public safety agencies, and backed by Andreessen Horowitz and investors behind some of the world’s most successful technology companies. Your work helps improve the health, performance, and longevity of the people who run toward danger.

The package includes:

• Medical, dental, and vision insurance
• Flexible PTO
• 401(k) with company match
• Access to the same performance coaches we offer our clients

Sharp Performance is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace and encourage individuals of all backgrounds to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.