Events Coordinator

Sky Mavis; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading technology venture capital firm is seeking a full-time Events Coordinator in New York. The role involves planning and executing various events to enhance collaboration and community engagement. Ideal candidates should have strong project management skills and a passion for events. This position offers a flexible working environment and a chance to work in a dynamic team culture.

Benefits

Employee Profit Sharing Program

401(k) Retirement Plan with matching

Comprehensive Health Package

Open PTO Policy

Qualifications

• Previous experience in event planning and production.
• Strong project management skills and ability to juggle competing deadlines.
• Self-motivated, proactive, and able to work independently.

Responsibilities

• Lead the planning and execution of all M13 events.
• Manage vendor relationships and orchestrate event logistics.
• Own the M13 events budget and ensure events stay within budget.

Skills

Project Management

Communication

Attention to Detail

Teamwork

Multitasking

Job description

Founded in 2016 with offices in Los Angeles (HQ) and New York, M13 is a technology venture capital firm that invests in the brightest founders, building the future of consumer behavior in work, commerce, health, and money.

Messier 13 (or M13) is one of the brightest star clusters in the Northern sky. It’s full of remarkable individual stars, and when those stars come together, they create something more significant than the sum of its parts. We at M13 contribute to our collective success by being brighter together.

The Role

We are looking for a dynamic, highly organized professional to join our team as a full-time Events Coordinator. In this role, you will lead the planning and execution of events that foster connection, collaboration, and growth—both within our team and across our broader network. The ideal candidate will possess exceptional project management skills, a keen eye for detail, and a genuine enthusiasm for engaging with people. You will play a vital role in ensuring clear, effective communication internally and externally, while bringing creative ideas to life with precision and excellence.

What you'll be doing:

Event Production:

• Plan and execute all M13 events, in partnership with the LA & NY Office leads. Events may vary from small dinners (10-20pp), to larger tentpole events (100-200pp)

• Ensure every event is best in class and accurately reflects M13’s brand values and guidelines, with thoughtful touchpoints and a guest-first experience

• Lead onsite event execution with a willingness to work events during day or evening hours; travel as needed

Project Management:

• Manage events project planning in excel/google docs, Asana, LUMA and any other relevant systems

• Own internal team communications related to events and other community programs via Slack and email

• Schedule event kick-off meetings, circulate event brief prior, and ensure all stakeholders are aligned and across all details relevant to the event

• Communicate event details to all stakeholders including the event host and all attendees

• Maintain the M13 events playbook, ensuring it is rolled out firm-wide to educate, train and optimize processes

Vendor Management:

• Manage all vendor relationships and orchestrate all aspects of event logistics, including venue sourcing and contract negotiation, catering, rentals, AV/IT coordination, registration processes, staffing, name badge production, photography, and branded materials

• Manage M13’s database for venues and vendors, keeping up to date and adding additional vendors

Event Tracking & Reporting:

• Oversee registration processes and provide comprehensive support across event platforms, including website setup (when applicable), invitation design, guest list management, RSVP tracking, attendee monitoring, and pre- and post-event reporting through HubSpot

• Ensure all event-related data is properly imputed into the CRM in collaboration with the Propulsion team

• Prepare and disseminate pre- and post-event reports, including attendance metrics, survey insights, and budget summaries; provide the firm with monthly event recaps and upcoming event notifications

Budget Tracking & Reporting:

• Own the M13 events budget, ensuring events are at or below budget; work closely with accounting to track and approve invoices

• Negotiate and scope out vendor options and keep a running list/track record

• Collaborate with internal stakeholders to ensure that the firm-wide events budget is up to date

What you bring to the role:

• Excitement to work out of the NY office the majority of the time

• Previous experience in event planning and production

• Team player; No task is too big or too small mentality

• Strong project management skills and ability to juggle competing deadlines

• Excellent communication skills, both written and verbal

• Attention to detail and ability to multitask effectively

• Self-motivated, proactive, and able to work independently

• Willingness to work flexible hours and travel as needed

• Design experience preferred but not required

What’s in it for you:

• One Team, One Dream: A chance to work alongside world-class VC talent in a collaborative and developmentally-focused culture that is respectful, inclusive, diverse, and inspiring. You’ll do your life's best work here and have fun doing it.

• Investment in Your Future: Employees are also eligible for an Employee Profit Sharing Program and 401(k) Retirement Plan with matching for all employees.

• Comprehensive Health Package: Medical, dental, and vision plans that are thoughtful and supportive of the needs of each M13 employee

• Open PTO Policy: We're focused on healthy work-life balance and, therefore, set no firm guidelines regarding how much time off each employee is permitted to take

This is a full-time position, with flexible working hours. If you are passionate about event production, community gatherings, and have a keen eye for detail, we would love to hear from you. Join our team and contribute to creating an engaging and vibrant community at M13.

Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized folks tend only to apply to jobs when they check every box. If you have what it takes but don't necessarily meet every single point on the job description, please still get in touch. We'd love to chat and learn more about what you want to do next in your career.

M13 provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. We deeply understand the value of bringing together a team with different perspectives, educational backgrounds, and life experiences. We encourage people from underrepresented backgrounds to apply.