Event Coordinator

Scarsdale Golf Club, Inc.; New York (NY); On-site; USD 70,000 - 75,000; Full time

Job summary

Scarsdale Golf Club, a premier country club, seeks an organized and detail-oriented Event Coordinator. The role involves managing events, promoting space, and ensuring seamless operations. Candidates should be passionate about the events industry and have prior experience to thrive in a fast-paced environment.

Qualifications

• Prior experience managing or coordinating events in a fast-paced environment is essential.
• Open availability and a passion for growth in the events industry are needed.

Responsibilities

• Promote and sell event space and oversee booked events.
• Coordinate all logistical event details from planning to execution.
• Prepare, communicate, and post weekly BEOs to ensure smooth execution.

Skills

Strong multitasking abilities

Detail-oriented

Creativity

Organizational skills

Job description

1 month ago Be among the first 25 applicants

This range is provided by Scarsdale Golf Club. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $75,000.00/yr

Scarsdale Golf Club is seeking a detail-oriented and highly organized Event Coordinator with strong multitasking abilities. The ideal candidate will have prior experience managing or coordinating events in a fast-paced or similar environment. Open availability and a passion for growing within the events industry are essential.

• Promote and Sell event space and oversee booked events with operations.
• Support events department in managing all incoming event inquiries;
• Work directly with committee members to establish 'tentpole' events for the year. (Derby, Memorial, July4th, Labor Day, Etc.). Includes bringing programming ideas, suggested format, menus, etc.
• Develop unique events for membership throughout the year using creativity and market knowledge.
• Correspond and maintain leads/inquiries through Outlook, and all/any other platforms and must ensure follow up on the same business day
• Prepare, communicate & post weekly BEOs relating to the event to ensure a smooth and efficient execution
• Coordinate all administrative event details with client or member from inquiry to close including but not limited to negotiating, executing proposals, contracts, ensuring client payment in full, developing floor plans, rental orders, entertainment, and post event follow-up.
• Coordinate all logistical event details from planning to execution, including site inspections, tastings, vendor meetings, COI paperwork, and day-of onsite client contact.
• Responsible for BEOs, Menu Cards, Event Details, Itemized Bills, taking & logging deposits and final payments, managing specific client event needs, event administrative paperwork, noting in reservation system, and keeping all information up to date for all departments.
• Conduct on-site visits with clients and members when needed.
• Greet host/clients on site at the beginning of an event to ensure total client satisfaction and adjust last minute requests
• Prepare documents needed for staff to review during event preshift
• Create menu cards, escort cards, and place orders for florals, balloons, bands/dj's, etc
• Collaborate with internal Marketing and PR Team to drive member awareness
  
  

More detail about Scarsdale Golf Club, please visit https://culinaryagents.com/entities/200849-Scarsdale-Golf-Club

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Golf Courses and Country Clubs

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