Event Coordinator

Davita Inc.; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

The City of New York is looking for an Event Coordinator to manage logistics for various events, ensuring safety and adherence to regulations. This role requires strong event planning skills and analytical abilities. Ideal candidates will possess a relevant degree and relevant experience, particularly in managing large-scale events. The position offers an opportunity to contribute to the city’s mission while engaging in diverse community-related activities.

Benefits

Potential eligibility for federal loan forgiveness

State repayment assistance programs

Qualifications

• Two years of experience in community work or community-centered activities.
• Strong organizational skills and resource allocation.
• Prior experience in large-scale event planning/project management.

Responsibilities

• Coordinate inspections for events with assigned inspector(s).
• Oversee event planning and logistics on behalf of the agency.
• Act as liaison for the agency in meetings to ensure compliance.

Skills

Event planning

Analytical skills

Multi-tasking

Independence

Education

Baccalaureate degree in Public Administration or Marketing

High school graduation or equivalent

Job description

The Department of Transportation's (DOT) mission is to provide for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and to maintain and enhance the transportation infrastructure crucial to the economic vitality and quality of life of our primary customers, City residents. DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment.

The Office of Special Events is seeking to hire an Event Coordinator who will be responsible for a set number of events and film shoots per month. They will be responsible for the following:

1. Coordinate inspections for specific events with assigned inspector(s);
2. Type, update, file, and email all inspection reports;
3. Ensure inspectors re-inspect event location(s), route(s), and oversee defects and repairs;
4. Ensure all defects are reported to the proper agency or utility prior to the event;
5. Coordinate and expedite repair work;
6. Mitigate impacts of construction on event production;
7. Act as liaison for the agency when attending meetings with other DOT divisions, City agencies, State agencies, utility companies, contractors, and event producers to advise and ensure rules, regulations, and guidelines are adhered to regarding public safety;
8. Oversee event planning and logistics on behalf of the agency;
9. Perform final inspection/walk-through of event location(s) and route(s) with all relevant personnel to ensure routes are safe and free of all sidewalk and roadway defects that fall under the jurisdiction of the New York City Department of Transportation.

The Event Coordinators will be required to respond to internal and external inquiries via email/phone in a timely manner; create maps, conduct conflict analysis, data entry, maintain and oversee office databases and construction coordination.

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community-centered activities related to the duties described above; or

2. High school graduation or equivalent and six years of experience in community work or community-centered activities related to the duties described above; or

3. Education and/or experience equivalent to "1" or "2" above, with at least one year of experience as described in "1" above.

Preferred Skills

Preference will be given to candidates possessing:

• A baccalaureate degree from an accredited college in Public Administration or Marketing;
• Two years of full-time professional experience within the last five years demonstrating event planning, management, coordination, resource allocation, and prioritization;
• Prior experience in large-scale event planning/project management;
• Support for the organization's mission regarding safety and security;
• Strong analytical skills;
• Ability to multi-task and work independently.

Note: The position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your resume or cover letter if you wish to be considered under this program.

Additional benefits include potential eligibility for federal loan forgiveness programs and state repayment assistance programs. For more details, visit https://studentaid.gov/pslf/.

Residency within New York City is generally required within 90 days of appointment; certain titles may allow residence in surrounding counties after two years of service.

The City of New York is an inclusive, equal opportunity employer committed to diversity and a harassment-free workplace. We encourage all qualified candidates to apply directly through the employer’s website.