Events Coordinator

Chief Executive Group; Brentwood (TN); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Unlimited PTO

Hybrid Work

Career Development

Medical, Dental, Vision

401(k) and HSA

Job summary

Chief Executive Group seeks an energetic Events Coordinator to join our team, supporting the events group by handling logistics and attendee relations for in-person and online events. This hybrid role is based in Brentwood and reports to the VP of Events.

The role covers attendee communications, registration management, on-site logistics, event apps/virtual platforms, CPE administration, and webinar production, ensuring a seamless VIP experience and precise attendee data.

Qualifications

• Bachelor’s degree or equivalent experience.
• 2-3 years of experience in event planning or related marketing/communications field.
• Proven project management, organizational skills, and attention to detail.
• Fast learner with an entrepreneurial spirit that works well under pressure.
• Ability to prioritize and manage multiple responsibilities with shifting priorities and timelines.
• Excellent written and verbal communication skills.
• Passion for providing an exceptional customer experience.
• Ability to work both independently and in a team-oriented, collaborative environment.
• Proficiency in Microsoft Office Suite.
• Adept at learning new technology platforms.
• Ability to travel to key events, approximately once every 6 to 8 weeks in the spring and once every 2 to 4 weeks in the fall.

Responsibilities

• Serve as the primary point of contact for all in-person and virtual event attendees across the CEO, CFO and Board communities.
• Own the attendee communications timeline, sharing important details related to their participation, from registration confirmation to post-event follow-up.
• Create attendee communications emails, including using various email platforms to maximize deliverability rates and support an exceptional attendee experience.
• Manage the backend of our registration e-commerce platform, including creating codes, auto-confirmations, and troubleshooting attendee-facing payment issues.
• Manage day-to-day attendee data (e.g. registrations, updates, and lists) with a high bar for accuracy.
• Assist with on-site logistics for key events (including travel to approximately 8 to 10 per year).
• Represent our company as the first contact attendees see onsite, helping to deliver a VIP experience.
• Manage shipping and inventory of all event materials and supplies.
• Support buildout and maintenance of custom event app and/or virtual platform for all events.
• Oversee CPE credit administration: applications, attendee tracking, and certificate creation/distribution.
• Manage the technical production of all webinars — including Zoom (or other platform) setup, run-of-show execution, and troubleshooting live issues in real time.
• Various coordination and administrative tasks to support Events Team as needed.

Skills

Project management

Organizational skills

Attention to detail

Fast learner

Entrepreneurial spirit

Prioritize & multitask

Written & verbal comms

Customer experience

Independent & team work

Learning new tech platforms

Travel readiness

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Chief Executive Group seeks an energetic EventsCoordinatortojoin our team!The EventsCoordinatorwill support the events team by executinglogistical aspects and managing attendee relations related toourin-person and online events.This positionreportsto the VP of Events. This is a hybrid role and candidates must be a commutable distance from our Brentwood office.

Key Responsibilities:

• Serve as the primary point of contact for all in-person and virtual event attendees across our CEO, CFO and Board communities
• Own the attendee communications timeline, sharing important details related to their participation, from registration confirmation to post-event follow-up
• Create attendee communications emails, including using various email platforms to maximize deliverability rates and support an exceptional attendee experience
  
• Manage the backend of our registration e-commerce platform, including creating codes, auto-confirmations, and troubleshooting attendee-facing payment issues
• Manage day-to-day attendee data (e.g. registrations, updates, and lists) with a high bar for accuracy
• Assist with onsit e logistics for key events(including travel to approximately 8 to 10 per year)
• Represent our company as the first contact attendees see onsite, helping to deliver a VIP experience
• Manage shipping and inventory of all event materials and supplies
• Support buildout and maintenance of custom event appand/or virtual platformfor all events
  
• Oversee CPE credit administration: applications, attendee tracking, and certificate creation/distribution
• Manage the technical production of all webinars — including Zoom (or other platform) setup, run-of-show execution, and troubleshooting live issues in real time
• Various coordination and administrativetasksto support Events Team as needed
  

Qualifications:

• Bachelor’s degree or equivalent experience
  
• 2-3 years of e experience in event planning or related marketing/communications field
• Proven project management, organizational skills, and attention to detail
  
• Fast learner with an entrepreneurial spirit that works well under pressure
  
• Ability to prioritize and manage multiple responsibilitieswith shifting priorities and timelines
  
• Excellent written and verbal communication skills
  
• Passion for providing an exceptional customer experience
  
• Ability to work both independently and in a team-oriented, collaborative environment
  
• Proficiency in Microsoft Office Suite
  
• Adept at learning new technology platforms
• Ability to travel to key events, approximately once every 6to 8weeks in the spring and once every 2 to 4 weeks in the fall
  

Benefits include:

• Unlimited PTO
• Hybrid Work
• Career Development and Advancement
• Medical, Dental, and Vision
• 401(k) and Health Savings Accounts (HSA)

Chief Executive Group, the leading community for U.S. business leaders, publishesChief Executivemagazine (since 1977), ChiefExecutive.net,Corporate Board Membermagazine, BoardMember.com, StrategicCFO360.com, StrategicCIO360.com, StrategicCHRO360.com, as well as producing conferences and roundtables that enable C-Suite leaders to discuss key subjects and share their experiences with their peers. CEG also hosts a number of peer networks, including Chief Executive Network, the leading CEO membership organization arranged by industry and The CFO Leadership Council, as well as two peer-led education platforms, The Corporate Board Member Institute and The American College of Corporate Directors. Visit www.chiefexecutivegroup.com to learn more.

Chief Executive Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.