Events Coordinator

Bismarck Mandan Chamber EDC; Bismarck (ND); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

Short-term disability

Long-term disability

401k

PTO

12 paid holidays

Mileage reimbursement

Job summary

The Bismarck Mandan Chamber EDC is seeking an Events Coordinator to plan, market, and execute a portfolio of chamber events and programs that connect, celebrate, and support the local business community.

You will manage every stage of the event lifecycle—from concept through execution—collaborating with staff, sponsors, vendors, and volunteers to deliver exceptional experiences and measurable engagement and revenue.

Qualifications

• Excellent written and verbal communication is required.
• Highly organized with strong attention to detail and follow-through.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Comfortable working independently while collaborating with a team.
• Strong relationship-building and customer-service mindset.
• Able to think strategically about event promotion, attendance, and participant experience.

Responsibilities

• Lead the planning and execution of Chamber EDC events and programs from concept to completion.
• Develop project timelines, coordinate logistics, and manage event details for a seamless experience.
• Secure and coordinate vendors, venues, technology, signage, and materials.
• Oversee event setup, execution, and teardown within budget and schedule.
• Collaborate with Communications to create and execute event marketing plans.
• Build relationships with sponsors, vendors, volunteers, and committees; manage sponsor benefits.

Skills

Event planning

Event marketing

Relationship-building

Project management

Communication

Budget tracking

Vendor coordination

Sponsorship management

Tools

Event management tools

Job description

The Bismarck Mandan Chamber EDC is a catalyst, connector, and champion for business growth in our community. Through events, programs, advocacy, and partnerships, we create opportunities that strengthen local businesses and enhance quality of life across the region.

We're looking for someone who loves bringing ideas to life, creating memorable experiences, and helping people connect. If you're energized by project management, marketing, relationship-building, and seeing a successful event come together, this role may be for you.

What You'll Do

As the Events Coordinator, you'll lead the planning, marketing, and execution of a portfolio of events and programs that connect, celebrate, and support the Bismarck-Mandan business community.

From networking events and golf tournaments to awards celebrations and community initiatives, you'll manage every stage of the event lifecycle, helping ensure each event delivers an exceptional experience while supporting organizational goals for engagement, visibility, and revenue.

You'll collaborate with staff, sponsors, vendors, volunteers and committee members to bring events to life and continually look for ways to make them even better.

Day-to-Day Responsibilities

Event Planning & Execution

• Lead the planning and execution of Chamber EDC events and programs from concept to completion.
• Develop project timelines, coordinate logistics, and manage event details to ensure a seamless experience.
• Secure and coordinate vendors, venues, technology, signage, supplies, and event materials.
• Oversee event setup, execution, and teardown.
• Track budgets and work within established revenue and expense goals.

Event Marketing & Promotion

• Collaborate with the Communications team to create and execute event marketing plans.
• Identify target audiences and help develop strategies that drive attendance, engagement, and sponsorship participation.
• Monitor registration trends and recommend promotional tactics to support event goals.
• Help ensure event messaging clearly communicates value and encourages participation.
• Sponsorship & Relationship Management
• Build and maintain positive relationships with sponsors, vendors, volunteers, and committee members.
• Assist in delivering sponsor benefits and creating positive sponsor experiences.
• Serve as a primary point of contact for event-related questions and communications.

Committee & Program Support

• Support volunteer committees by coordinating meetings, materials, timelines, and follow-up.
• Assist with community initiatives and special projects that align with the Chamber EDC's mission.
• Evaluate event success and identify opportunities for continuous improvement.

Who Are You?

You're someone who enjoys balancing creativity with organization. You can see the big picture while keeping track of the hundreds of details that make an event successful.

You thrive in a fast-paced environment, enjoy building relationships, and find satisfaction in creating experiences that bring people together.

You likely possess many of the following qualities:

• Highly organized and able to manage multiple projects simultaneously.
• Strong attention to detail and commitment to follow-through.
• Excellent written and verbal communication skills.
• Comfortable working independently while collaborating with a team.
• Problem solver who stays calm and adaptable when plans change.
• Relationship-focused and customer-service minded.
• Enthusiastic about community engagement and creating meaningful experiences.
• Able to think strategically about event promotion, attendance, and participant experience.
• Comfortable using technology and event management tools to stay organized and efficient.

Preferred Experience

• Experience planning, coordinating, or marketing events.
• Experience managing projects with multiple moving pieces and deadlines.
• Equivalent combinations of education and relevant experience will be considered.

Salary and Benefits

Salary dependent on qualifications and years of experience, with a range of $45-52,000 annually. Total compensation package to include major medical, dental, vision, short-term and long-term disability, 401k, generous PTO plus 12 paid holidays, and mileage reimbursement.