Events Contractor-Speaker Management

INVNT; Boston (MA); On-site; USD 55,000 - 96,000; Full time

Job summary

INVNT is seeking 2–3 experienced Speaker Management contractors to support national conferences for the 2026/2027 season. Contracts run 6–8 months from Sept/Oct through Apr/May, with primary responsibility for speakers and onsite execution.

You will coordinate prep, bios, headshots, and presentations, while collaborating with content, registration, housing, AV/production, and client leads to ensure a high-touch speaker experience. Remote travel and event operations knowledge are a plus.

Qualifications

• 3+ years of experience working with conference speakers, content teams, or event operations.

Responsibilities

• Serve as primary contact for assigned speakers through planning and onsite experience.
• Support speakers with session preparation, deadlines, presentations, and logistics coordination.
• Coordinate speaker deliverables including bios, headshots, presentations, agreements, and related materials.
• Partner with internal teams to ensure a seamless speaker experience.
• Maintain speaker tracking documents and provide status updates on deliverables.
• Develop and manage speaker communications and deadline-driven outreach.
• Assist with onsite speaker management including speaker rooms, schedule changes, and escalations.
• Help create a polished, high-touch speaker experience from outreach to event execution.

Skills

Speaker management

Event operations

Onsite coordination

Job description

Exciting News! Our team is growing! Due to continued growth, we are thrilled to announce that we are looking to hire 2–3 experienced Speaker Management contractors to support national conferences during the upcoming 2026/2027 event season.

If you have 3+ years of experience working with conference speakers, content teams, or event operations and are open to a 6–8-month contract, we’d love to connect!

Contracts will run from Sept/Oct through April/May.

Some of your responsibilities will include:

• Serve as the primary point of contact for assigned speakers throughout the planning process and onsite experience.
• Support speakers with session preparation, scheduling, deadlines, presentation collection, and logistics coordination.
• Coordinate and track speaker deliverables including bios, headshots, presentations, agreements, and related materials.
• Partner with internal teams including content, registration, housing, AV/production, and client leads to ensure a seamless speaker experience.
• Maintain accurate speaker tracking documents and provide regular status updates on deliverables and outstanding items.
• Develop and manage speaker communications, reminders, and deadline-driven outreach.
• Assist with onsite speaker management including speaker ready rooms, session support, schedule changes, and escalations as needed.
• Help create a polished, high-touch speaker experience from initial outreach through event execution.

If you’re passionate about the events industry and enjoy creating seamless experiences for speakers and presenters, this could be the perfect opportunity for you!

Why join us?

Here are just a few reasons:

• Be part of a rapidly growing company
• Gain exposure to high-profile national events
• Work alongside experienced industry professionals
• Develop your skills and knowledge
• Collaborate with a supportive and energetic team

INVNT is an equal opportunity employer committed to equal consideration for all qualified applicants regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.