Events & Catering Assistant

Troon; Fort Myers (FL); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) with employer match

Paid time off

Job summary

Colonial Country Club in Fort Myers, FL is seeking a full-time Events & Catering Assistant to support planning and execution of member events, private functions, and catering services. You will coordinate event details, prepare paperwork, and communicate with members and vendors while collaborating with culinary and service teams to ensure smooth operations.

The ideal candidate is organized, attentive to detail, and able to balance office work with hands-on event support.

Qualifications

• Must be efficient and detail oriented.
• Well-developed interpersonal and communication skills.
• Must be dependable.

Responsibilities

• Maintain a professional appearance and provide customer service.
• Coordinate event details with members and vendors.
• Assist with catering planning, menu details, and room setup.
• Ensure safety policies and compliance.
• Perform setup and breakdown of event spaces and related activities.
• Communicate changes or special requests to clients and host.

Skills

Interpersonal skills

Communication skills

Detail-oriented

Dependable

Efficient

Job description

Colonial Country Club, located in Fort Myers, FL, is pleased to announce an excellent career opportunity for a Full-Time Events & Catering Assistant! We are seeking a driven individual who is eager to learn, contribute, and grow within a fast‑paced hospitality-focused property organization. As part of Troon, you’ll contribute to a global leader in golf and community management.

Overview

The Events & Catering Assistant supports the planning and execution of member events, private functions, and catering services at Colonial Country Club. This position helps coordinate event details, prepare paperwork, communicate with members and vendors, and work with the culinary and service teams to ensure each event runs smoothly. The ideal candidate is organized, attentive to detail, and comfortable balancing office work with hands‑on support during events.

Responsibilities

Events

• Maintain a professional appearance at all times.
• Provide prompt and efficient customer service.
• Adhere to safety and alcoholic beverage control policies.
• Keep tables, event rooms and supply station(s) clean and organized.
• Listen and respond to guest needs.
• Coordinate traffic flow and parking regulations as marked.
• Provide tours, brochures and information to all potential clients.
• Assist with ordering supplies and maintaining inventory control levels.
• Perform clean‑up and closing procedures as assigned by manager.
• Set‑up and breakdown of tables, chairs, event areas, and related activities in an accurate and timely manner.
• Carry out cleaning tasks prior & post event of rooms and common areas to include kitchens, hallways and bathrooms.
• Ensure satisfaction by communicating with the client throughout the event regarding any changes, substitutions or special requests and following up with the host at the end of event.
• Perform other duties as assigned.

Catering

• Contacts customers face‑to‑face, by telephone and/or email, to confirm, coordinate, and update details for scheduled catering activities.
• Details each group’s catering needs which may include but is not limited to menu planning, mealtime, and room set up.
• Conducts facility tours and sight visits for groups assigned.
• Tracks all guarantees and deadlines based on contract.
• Coordinates with Conventions and Catering department as well as Food and Beverage department to ensure specified arrangements are carried out as planned.
• Attends trade shows, wedding shows, and other events as assigned.
• Completes projects as directed in relation to the area of responsibility.
• Assists the department manager in interviewing, training, planning, assigning, and directing work. Make recommendations when hiring, evaluating performance, rewarding, and disciplining associates. Addresses complaints and resolves problems.
• Assists in the coordination of department members that may include, but is not limited to: Banquet Captain, Servers, Hosts, Set Up Staff.
• Assists in monitoring business volume forecast and plans accordingly in areas of manpower, productivity, costs and other expenses.
• Responsible for implementing and maintaining excellent service to achieve guest satisfaction.
• Assists manager in communicating any changes or new policies and procedures to the department.
• Conducts facility tours and sight visits for groups.
• Performs other duties as required.

Requirements

• Must be efficient and detail oriented.
• Well‑developed interpersonal and communication skills.
• Must be dependable.

Working Conditions

• Physical activity including long periods (6‑8 hours) of standing, walking, and bending.
• The employee will be required regularly to reach with arms and hands.
• The employee occasionally will be required to lift up to 30lbs.
• Specific vision abilities include close, distance, color, and peripheral vision, and depth perception.
• Noise level is typically moderate.
• Work extended hours during season.
• Work weekends and holidays.

Benefits & Other Compensation

This position includes eligibility for the following benefits, subject to applicable plan terms:

• Healthcare Benefits – Medical, Dental, and Vision coverage.
• Retirement Benefits – 401(k) with employer match (19 years of age and older).
• Time Off – Paid time off (PTO) and leaves of absence, in accordance with applicable law and eligibility criteria.

Eligibility for benefits and the specific terms, conditions, and offerings are governed by the applicable plan documents and company policies, which may be amended at the Company’s discretion.

About Troon

Founded in 1990 and headquartered in Scottsdale, AZ, Troon is the world’s largest professional club management company, that specializes in services in golf, hospitality, and residential communities. With more than 900 locations in 45+ states and 27+ countries, Troon is a leading employer in hospitality. Guided by values that emphasize being infectiously energetic, consciously kind, and humbly prosperous, Troon offers professionals the opportunity to grow and succeed within a globally respected organization. Learn more at www.troon.com.