Events & B2B Executive (Village Roadshow Operations Greece)

Antenna; Ohio; On-site; USD 45,000 - 78,000; Full time

Job summary

Antenna Group, a leading international media organization, seeks an Events & B2B Executive for Village Roadshow Operations Greece. You will own the event lifecycle from inquiry to post-event, coordinating cross-functional teams, optimizing workflows, and ensuring high-touch client service.

Strong Excel/data skills and Greek/English fluency are essential for success. The role emphasizes collaboration with Cinema Ops, F&B, Marketing, and CX & Partnerships, with a focus on conversion, timelines,

Qualifications

• 3-5+ years in Event Coordination / Operations, Hospitality, or related roles.
• Excellent client-facing communication and ability to draft proposals.
• Strong organizational skills, attention to detail, and data awareness.
• Fluent in Greek and English (written and spoken).

Responsibilities

• Manage end-to-end lifecycle from inquiry to post-event follow-up.
• Convert leads to bookings with proactive follow-up.
• Monitor event pipeline and protect timelines.
• Allocate daily requests across the team by priority.
• Apply SLAs and checklists to maintain quality.
• Collaborate with Cinema Ops, F&B, Marketing, CX & Partnerships.
• Support high-value B2B communications and negotiations.
• Report KPI trends to Commercial Director.

Skills

Event coordination

Operations

B2B sales support

Venue bookings

Stakeholder coordination

Excel & data analysis

Strong communication

Greek & English fluency

Tools

Event management software

CRM platforms

Booking systems

Job description

Antenna Group is a leading international content, media and entertainment organization, owning and operating a diverse portfolio of global media assets across a variety of platforms: Television, Pay TV, OTT, Radio, Cinema Exhibition, Digital, Music, Publishing and Education, throughout Europe, North America and Australia. Antenna Group is currently seeking, to cover the following position:

Events & B2B Executive (Village Roadshow Operations Greece)

Village Roadshow Operations (VRO) is a leading entertainment company, best known for its cinemas that deliver an unparalleled moviegoing experience to approximately 4 million guests annually. Formore than 30 years, Village Cinemas has been a benchmark in the cinema industry, offering innovative services, cutting-edge technology, and unmatched comfort and safety. As we continue to grow our footprint and expand our reach and services, we are looking for a dynamic Events & B2B Executive to join our Customer Experience & Partnerships team.

ABOUT THE ROLE

As a Events & B2B Executive, you will serve as the central hub for the daily operations, coordination, and commercial management of B2B & Corporate events. This role takes full ownership of the entire event lifecycle—coordinating daily workflows, aligning cross-functional teams, and ensuring high-touch client service, optimized conversion rates, and seamless project execution.

• Complete management of requests from initial enquiry and qualification, to drafting proposals/quotations, booking confirmation, execution, and post-event follow-up.
• Systematic follow-up on enquiries to consistently convert leads into confirmed bookings.
• Event pipeline tracking to identify bottlenecks or delays early and intervene immediately to protect timelines.

• Efficient allocation of daily requests and tasks across the team based on priority, availability, and project complexity.
• Strict application of agreed procedures, SLAs, and checklists to maintain high quality standards.
• Identification of optimization opportunities and recommendation of more effective tools, templates, and workflows.

• Direct management of high-value/complex B2B communications and commercial negotiations.
• Close collaboration with Cinema Operations, F&B, Marketing, and Customer Experience & Partnerships to ensure flawless event preparation.
• Alignment with the Sponsorships & B2B Partnerships Lead on major corporate projects, ensuring smooth handover and operational coordination.

• Monitoring of core KPIs, including Enquiries, Conversion Rates, Revenue, Venue Utilisation, and Customer Feedback.
• Regular reporting to the Commercial Director on pipeline progression, operational issues, and prospective commercial opportunities.

• 3-5+ years in Event Coordination / Operations, Hospitality, B2B Sales Support, Venue Bookings, or a similar commercial/operational role.
• Proven ability to coordinate workflows, organize daily task loads, and manage multiple parallel requests and deadlines simultaneously.
• Strong customer-facing communication skills, deep understanding of corporate needs, and proficiency in drafting proposals and closing deals.
• Exceptional organizational skills, high attention to detail, and proficiency in Excel, reporting, and basic data analysis.
• Outstanding communication abilities, strong team spirit, and a proven track record of collaborating effectively with diverse stakeholders.
• Native or full professional fluency in both Greek and English (written and verbal).
• Prior background in Cinema, Entertainment, Hospitality, Retail, or Corporate Events.
• Familiarity with event management software, booking systems, or CRM platforms.
• Hands-on experience in designing operational workflows and driving process improvements.

WHY JOIN VILLAGE ROADSHOW OPERATIONS

At Village Roadshow Operations, we offer a collaborative working environment where creativity, innovation and teamwork are encouraged and valued. As part of our team, you will have the opportunity to make a meaningful contribution to the entertainment experiences we provide, while developing your skills and advancing your career in an exciting and continuously evolving industry.

Village Roadshow Operations is an equal-opportunity employer committed to fostering a diverse and inclusive workplace. We welcome applications from people of all backgrounds, ages, genders and sexual orientations.

All applications are considered as strictly confidential.