Events Assistant — Public Service & Outreach

SAN-Bernardino-Count; California (MO); On-site; USD 29,000 - 40,000; Full time

Job summary

San Bernardino County is seeking an Events Assistant (Public Service Employee) to support planning, coordination, and delivery of countywide events, meetings, ceremonies, conferences, and community outreach activities.

The role requires a 40-hour workweek, with a typical Monday–Friday schedule. Responsibilities include data entry, vendor coordination, registration, guest support, and event setup. A minimum Associate's degree and 3 years of event-related experience are preferred.

Qualifications

• Associate's degree from an accredited college in public or business administration, public relations, hospitality and events management, recreation administration, marketing, communications, or other relevant field.
• Three (3) years of event planning, coordination, or event operations experience.
• Proficiency with Microsoft Office Suite; strong organizational and communication skills.

Responsibilities

• Assist with planning and preparing Countywide events, meetings, ceremonies, conferences, and community outreach activities; maintain event timelines, planning documents, task lists, deadlines, and event files.
• Assist with data entry, attendance tracking, surveys, event reports, spreadsheets, presentation, correspondence, meeting materials, meetings notes, proofreading, and general office support.
• Gather quotes for items to purchase, secure rentals, and assist with vendor coordination, event rentals, supply inventory, deliveries, and organization of event materials.
• Assist with preparation for and logistics support during events, including venue research, meeting preparation, setup, event operations, breakdown, equipment, supplies, signage, registration materials, and seating arrangements.
• Assist with maintaining the event equipment inventory for County events and help organize equipment and supplies for transport and use.
• Greet attendees and provide customer service; assist staff, volunteers, vendors, speakers, VIPs, and guests as directed.
• Assist with event registration, RSVP tracking, name badges, guest lists, seating charts, and speaker/VIP/guest logistics under staff direction.
• Drive County vehicles, including vans and small trucks, to transport event equipment and supplies.
• Participate in post-event debriefs and assist with recordkeeping and preparation of materials for future events.
• Other duties as assigned.

Skills

Microsoft Suite

Event planning

Customer service

Registration & guest support

Inventory coordination

Education

Associate's degree in public or business administration, public relations, hospitality and events management, recreation administration, marketing, communications

Job description

San Bernardino County is seeking an Events Assistant (Public Service Employee) to support planning, coordination, and delivery of countywide events, meetings, ceremonies, conferences, and community outreach activities.

The role requires a 40-hour workweek, with a typical Monday–Friday schedule. Responsibilities include data entry, vendor coordination, registration, guest support, and event setup. A minimum Associate's degree and 3 years of event-related experience are preferred.