Events Assistant

HopeWest; Grand Junction (CO); On-site; USD 30,000 - 34,000; Part time

Benefits offered by this job

Health insurance

PTO and leave

FAMLI leave

Discount at Spoons Bistro & Bakery

403B retirement match

Life insurance

EAP

Mileage reimbursement

Tuition reimbursement

Job summary

HopeWest in Grand Junction, CO is seeking an adaptable Event Assistant to support fundraising events with hands-on administrative and hospitality duties. This role requires evening and weekend availability and collaboration with the Development team.

You will help with event materials, registration, auctions, and vendor/venue coordination, while coordinating volunteers and guest experience. Local travel and lifting up to 50 pounds may be required.

Qualifications

• High school diploma or equivalent required.
• Associate degree or coursework in hospitality, event management, business, marketing, communications, nonprofit management, or related field preferred.
• Previous experience supporting events, hospitality, fundraising, nonprofit activities, or related work preferred.
• Experience working with volunteers, guests, vendors, or community organizations preferred.
• Experience with event setup, registration, auctions, hospitality, or event logistics beneficial.
• Highly organized with strong attention to detail.
• Ability to manage multiple assignments and deadlines in a fast-paced event environment.
• Strong customer service and hospitality skills.

Responsibilities

• Provide hands-on administrative, logistical, and event-day support for HopeWest fundraising and community events.
• Support event materials, registration, auction preparation, vendor and venue coordination, setup and tear-down, and volunteer coordination.
• Collaborate with the Event Coordinator, Development team, volunteers, regional teams, Marketing, Facilities, and community partners.
• Ensure events are organized, prepared, and executed with exceptional attention to detail and hospitality.
• Travel locally as needed; evenings and weekends often required.

Skills

Event coordination

Customer service

Hospitality

Communication

Teamwork

Multitasking

Discretion

Education

High school diploma

Associate degree or related coursework

Tools

Microsoft 365

Event registration systems

Donor database

Auction software

Venue coordination software

Job description

Flexible Part-Time Schedule - approximately 20 hours per week based on event needs with evenings and weekends required

Through creativity, volunteerism, and philanthropy, we profoundly change the experiences of aging, illness, and grief – one family at a time.

At HopeWest we are committed to meeting the unique physical, emotional, and spiritual needs of our patients and families, ensuring they receive exceptional care and comfort during life’s most difficult moments.

As a nonprofit, philanthropy is key to helping support our mission and is raised through grants, individual and corporate gifts, events, and support from our retail businesses – Spoons bistro & bakery and Heirlooms for Hospice. We’re proud of our tradition of collaboration and innovation alongside our generous communities. It’s our friends and neighbors across the Western Slope who make this type of care possible for anyone in need.

Event Assistant provides hands‑on administrative, logistical, and event‑day support for HopeWest fundraising, donor engagement, and community events. Working under the direction of the Event Coordinator, this position helps ensure events are organized, prepared, and executed with exceptional attention to detail and hospitality.

The Event Assistant supports the many behind‑the‑scenes activities necessary to successfully deliver HopeWest events, including event materials, registration, auction preparation, vendor and venue coordination support, set‑up and tear‑down, volunteer coordination, guest experience, and post‑event follow‑up.

This position is highly execution‑focused and works collaboratively with the Event Coordinator, Development team, volunteers, regional teams, Marketing, Facilities, and community partners.

Work occurs in office settings, HopeWest facilities, community venues, and indoor and outdoor event environments. The position requires regular evening and weekend availability based on HopeWest's event calendar and may require local travel throughout the HopeWest service area.

Workload and weekly hours may fluctuate depending upon event schedules, with increased hours or schedule adjustments surrounding major events.

You Bring

• High school diploma or equivalent required.
• Associate degree or coursework in hospitality, event management, business, marketing, communications, non-profit management, or related field preferred.
• Previous experience supporting events, hospitality, customer service, fundraising, nonprofit activities, or related work preferred.
• Experience working with volunteers, guests, vendors, or community organizations preferred.
• Experience with event setup, registration, auctions, hospitality, or event logistics beneficial.
• Highly organized with strong attention to detail.
• Ability to manage multiple assignments and deadlines in a fast‑paced event environment.
• Strong customer service and hospitality skills.
• Ability to interact professionally and warmly with donors, guests, volunteers, vendors, and community partners.
• Willingness to perform both administrative and hands‑on event responsibilities.
• Ability to follow established event plans, timelines, and direction while responding appropriately to changing circumstances.
• Strong communication and interpersonal skills.
• Dependable, flexible, and comfortable working evenings and weekends based on the event calendar.
• Ability to work collaboratively as part of a team and independently when assigned specific responsibilities.
• Comfortable using Microsoft 365 and learning event registration, donor database, auction, and event management systems.
• Maintains professionalism, discretion, and confidentiality when working with donor and guest information.
• Ability and willingness to travel locally to HopeWest event locations.
• Able to lift and/or move up to 50 pounds and push/pull up to 50 pounds.

We Offer

• Competitive pay range of $22.10-$24.45 per hour, depending on experience.
• UMR Health, Delta Dental, and Vision insurance effective the month following start date.
• Immediately start accruing PTO and medical leave.
• Colorado Family and Medical Leave Insurance (FAMLI) program.
• 15% discount at Spoons Bistro & Bakery, and Heirlooms locations.
• Up to 3% match on 403B retirement.
• Employer paid life insurance and EAP.
• Mileage reimbursement for work‑related driving.
• Additional pay for bilingual fluency.
• Tuition reimbursement program

This position will remain open until filled.