Events and Special Projects Coordinator

Best Foot Forward; Boca Raton (FL); Hybrid; USD 55,000 - 66,000; Full time

Benefits offered by this job

Generous PTO

Dental and vision insurance

Medical insurance

401K plan

Job summary

Best Foot Forward in Boca Raton is seeking a meticulous Events and Special Projects Coordinator to organize fundraising events that raise vital revenue and build relationships with stakeholders.

This full-time position offers some work-from-home flexibility and comes with a competitive salary between $55,000 and $66,000 annually, depending on experience, along with a comprehensive benefits package including PTO and health insurance.

Qualifications

• Bachelor’s degree in nonprofit management, communications, hospitality, or related field.
• 2-4 years of experience in event planning, preferably in a nonprofit or fundraising environment.
• Advanced Excel skills are required.

Responsibilities

• Coordinate and execute all aspects of organizational events.
• Develop comprehensive event timelines and logistic plans.
• Oversee all event components, including venue selection and catering.
• Monitor event budgets and ensure cost alignment.
• Lead event setup, execution, and breakdown.
• Serve as the primary point of contact for stakeholders.
• Collaborate with the marketing team for event promotion.
• Evaluate event outcomes and identify opportunities for improvement.

Skills

Event planning

Organizational skills

Relationship-building

Advanced Excel

Creative problem-solving

Education

Bachelor's degree in nonprofit management or related field

Tools

Event software

Donor databases

CRM systems

Job description

Best Foot Forward is a nonprofit based in Boca Raton, serving at-risk and foster care students throughout Palm Beach County. We are looking for a highly organized and detail-oriented Events and Special Projects Coordinator to join our team. This candidate will plan and execute fundraising events that raise critical revenue and deepen relationships with vendors, sponsors, and volunteers.

Full-time (40 hours per week) with some work-from-home flexibility. Benefits include generous PTO, dental and vision insurance, medical insurance, a 401K plan, and other benefits. This is a salaried position, amount commensurate with experience.

Key Responsibilities

• Coordinate and execute all aspects of organizational events, including fundraisers and donor engagement activities.
• Develop comprehensive event timelines and logistic plans to ensure successful execution from initial planning through completion.
• Oversee all event components, including venue selection, catering, décor, entertainment, audiovisual needs, guest experience, and program flow.
• Monitor event budgets and ensure all costs align with approved financial budgets.
• Lead event setup, execution, and breakdown while ensuring a seamless, welcoming, and memorable experience for all guests.
• Serve as the primary point of contact for event stakeholders, vendors, and service providers; manage vendor contracts as needed.
• Oversee event committees and collaborate with the Volunteer Coordinator to support volunteer communication, outreach and execution.
• Collaborate with the marketing team to promote events through email campaigns, social media promotion, and other outreach efforts.
• Ensure consistent branding, messaging, and guest experience across all event touchpoints in alignment with organizational goals and timelines.
• Assist with registration processes and maintain awareness of RSVPs.
• Manage post-event wrap-up, including vendor follow-up, reconciliation, and event closeout processes.
• Evaluate event outcomes, gather feedback, and identify opportunities to enhance future events and increase engagement.
• Support sponsor recognition, donor communications, and stewardship initiatives to strengthen relationships and maximize impact.

Qualifications

• Bachelor’s degree in nonprofit management, communications, hospitality, or related field (or equivalent experience).
• 2-4 years of experience in event planning, preferably in a nonprofit or fundraising environment.
• Advanced Excel skills required.
• Strong organizational skills and attention to detail.
• Strong relationship-building and interpersonal skills.
• Creative problem-solving and adaptability.
• Ability to work independently and as part of a team.
• Willingness to work evenings and weekends as needed for events.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with event software, donor databases, or CRM systems is a plus.

Salary: $55,000 - $66,000 per year.