Events and Office Coordinator

Granite Partners; Saint Cloud (MN); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

Health savings account with company 
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Retirement plan with employer 
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Granite Assistance Fund

Paid time off including volunteer time

Paid holidays

Annual bonus

Long-term incentive program

Job summary

Granite Partners is seeking an Events and Office Coordinator to oversee office processes, events, and technology services. You will host Granite Innovations events, support the tech and operations teams, and coordinate meeting logistics and community events.

The role requires an Associate’s or bachelor’s degree and 1+ year of related experience, with strong communication and organizational skills. A demanding schedule includes regular office hours with some evenings and weekends.

Qualifications

• Associate’s or bachelor’s degree required.
• More than one year of related work experience desired.
• Specialized training and certifications in a broad set of skills are valued.

Responsibilities

• Oversee day-to-day office processes for efficiency.
• Serve as host for Granite Innovations events and coordinate catering and technology.
• Support technology services and provide training for team members.
• Coordinate meeting logistics and large events; support community events.
• Lead vendor relationships for internet and phone services.
• Assist executive team with scheduling and project work.
• Train and guide internal interns and affinity groups.
• Ensure office equipment and supplies are maintained and refreshed.

Skills

Communication skills

Organizational skills

Time management

Multitasking

Problem solving

Initiative

Service orientation

Willingness to learn

Education

Associate’s or bachelor’s degree

Tools

Microsoft Office

Outlook

Monday.com

Teams

Zoom

Box

OnBoard

NetSuite

Domo

Qualtrics

Dynamo

Expensify

Job description

Granite Partners is seeking an Events and Office Coordinator to oversee a series of processes, vendors, and technology services to create operational efficiency for the Granite Partners team and other stakeholders in the Granite community. The role incorporates a wide variety of duties including general office management, technology support, team services, event planning, and reception.

The Position

As the Events and Office Coordinator at Granite Partners, you will manage day-to-day office processes, serve as host for daily events at Granite Innovations, support technology services, support the Granite Partners team and related services, coordinate logistics and prepare for meetings and large events, and support community events.

Event Coordination

Manage day-to-day office processes for an efficient and smooth-running office, including:

• Providing reception and welcoming guests in person or on the telephone, answering or directing inquiries, and sorting and delivering incoming and outgoing mail and packages.
• Overseeing and serving as host and point-person for Granite Innovations events, including planning and coordinating meetings, catering, and technology.
• Maintaining office equipment and adequate supply levels, offering suggestions for automation, process improvement, and new equipment.
• Support team wellbeing by maintaining adequate inventory of healthy snacks and drinks and coordinating meal orders.
• Managing large printing and mailing projects.
• Supporting invoice processing in partnership with the finance team.

Technology Services

Support technology services at Granite Innovations and for team members, including:

• Coordinating technology services and facilitating solutions to technology issues (technology help desk), working closely with the third-party technology services firm and collaborating with the Technology Director and Operations Manager on larger support issues.
• Managing technology at Granite Innovations including desktop monitors, TV displays, audio and visual conferencing equipment, and more, including working with service providers to resolve issues.
• Leading vendor relationships for internet services, phone services, and the like.
• Providing support and training for team members with technologies at Granite Innovations.

Team Support and Services

• Leading a variety of tasks related to the upkeep and readiness of the Granite Innovations building, including organizing, arranging meeting room furniture, setting and cleaning up catering orders, decorating, and occasional cleaning.
• Supporting members of the Granite Executive Team with meeting scheduling, calendar coordination, project work, personal tasks, and other activities as required.
• Coordinating off-site events including the Granite Partners Minnesota Twins suite, St. John’s Football suite, and Granite Days.
• Guiding, training, and partnering with the Events and Business Operations Intern(s) to support daily operations and professional development, providing feedback and growth opportunities.
• Assisting one or more affinity groups with scheduling, project management, and other administration.

Event Planning

Coordinate logistics and preparation for meetings and various large events, often working with other team members and/or third parties.

Active Central MN Champion

• Work with a broad group of internal and external stakeholders to promote and coordinate Active Central Minnesota events, such as the Earth Day Run and Graniteman Triathlon Series.

Qualifications & Qualities

Education

Associate’s or bachelor’s degree is required.

Experience

More than one year of related work experience is desired.

Certifications

Specialized training and certifications in a broad set of skills are valued. Examples may include advanced Microsoft Office courses, Certified Administrative Professional, Project Management Professional, Franklin Covey training, and beyond.

Technology

Strong passion for and broad experience with software applications and information systems. Applications include Microsoft Office, Outlook, Monday.com, Teams, Zoom, Box, OnBoard, NetSuite, Domo, Qualtrics, Dynamo, Expensify, and more. Direct experience with some or many of these applications is valued. Experience with both Apple and Windows environments preferred.

Qualities

The following qualities are essential:

• Effective verbal and written communication skills
• Ability to anticipate spoken and unspoken needs and solve problems
• Organization and detail orientation
• Documentation and process orientation
• Humility and service orientation
• Time management and multi-tasking skills
• Initiative and goal orientation
• Excellence and quality orientation
• Willingness to learn

Be purpose-driven with an alignment to the Granite mission to grow companies to create value for all stakeholders and the Granite vision of world-class wellbeing. Live out Granite Partners’ values and ethics with a long‑term orientation.

Locations and Schedules

Residency in the St. Cloud, Minnesota region is required for proximity to Granite Partners’ St. Cloud headquarters and large stakeholder base. The Events and Office Coordinator will generally oversee the opening and closing of the office, collaborating with the Operations Manager to enable flexibility. A typical daily schedule will generally include regular office hours, starting between 8:00-8:30 AM and concluding between 4:30-5:00 PM. Earlier mornings and later evening hours are required ~1-2x/week to accommodate guests at Granite Innovations. Occasional evening and weekend work is needed, including brief calls or messaging.

We offer a competitive base salary in the $55,000 to $80,000 range, based on experience and qualifications, along with an annual bonus and the opportunity to participate in a unique and powerful long‑term incentive program after two years of service.

Beyond pay, our market‑leading benefits are designed to support your wellbeing. These include medical, dental, vision, and life insurance, as well as short‑ and long‑term disability coverage. We also provide a health savings account with company match, a retirement plan with employer contributions through Vanguard, and access to the Granite Assistance Fund for support when it’s needed most. We value time for rest and personal growth, offering generous paid time off, including volunteer time off and paid holidays.