Event & Tradeshow Coordinator

Eurofins Medical Device Services US; Lancaster (Lancaster County); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid vacation and holidays

Opportunities for professional growth

Collaborative and innovative work env

Job summary

Eurofins Lancaster Laboratories is seeking an Event & Tradeshow Coordinator to support the Biopharma Product Testing and Medical Device Testing groups. Reporting to the Marketing Director, you will plan, coordinate, and execute tradeshows, webinars, meetings, and marketing events across North America.

The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple projects in a fast-paced setting, collaborating with marketing, business development, and scientific

Qualifications

• Bachelor's degree or equivalent experience in marketing or event management.
• Minimum of two years coordinating tradeshows, conferences, or marketing programs.
• Strong planning, organizational, and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple deadlines and priorities.

Responsibilities

• Coordinate and execute tradeshows, conferences, meetings, and events from planning through completion.
• Manage event schedules, budgets, contracts, and timelines.
• Coordinate logistics including booth reservations, hotel accommodations, materials, shipping, and on-site support.
• Plan and support webinars, seminars, sales meetings, and leadership meetings.
• Coordinate venue selection, catering, and AV requirements.
• Serve as primary contact for event logistics and vendors.
• Collaborate with stakeholders to support event planning and execution.
• Develop promotional campaigns with marketing to drive attendance.
• Handle webinar scheduling, speaker coordination, attendee communications, and reporting.

Skills

Project management

Multitasking

Communication skills

Microsoft Office

Organizational skills

Vendor coordination

Education

Bachelor's degree in Marketing/Communications/Business Administration/Event Management

Tools

Microsoft Office Suite

Event management software

Job description

Eurofins Scientific is an international life sciences company providing a unique range of analytical testing services to clients across multiple industries, helping make life and our environment safer, healthier, and more sustainable. From the food we eat and the water we drink to the medicines we rely on, Eurofins laboratories partner with organizations around the world to ensure products are safe, authentic, and meet the highest quality standards.

With a network of more than 900 laboratories across 54 countries and approximately 58,000 employees worldwide, Eurofins is a global leader in food, environmental, pharmaceutical, medical device, and cosmetic product testing, as well as genomics, clinical studies support, and advanced laboratory services.

Job Description

Eurofins Lancaster Laboratories is seeking an Event & Tradeshow Coordinator to support the Biopharma Product Testing and Medical Device Testing business groups. Reporting to the Marketing Director, this individual will play a key role in planning, coordinating, and executing tradeshows, webinars, meetings, and marketing events throughout North America.

The Event & Tradeshow Coordinator will collaborate closely with marketing team members, business development professionals, and scientific subject matter experts to ensure successful event execution from initial planning through post-event reporting. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple projects in a fast-paced environment.

Responsibilities Include:

• Coordinate and execute tradeshows, conferences, meetings, and marketing events from planning through completion.
• Manage event schedules, budgets, contracts, and timelines to ensure successful execution and return on investment.
• Coordinate tradeshow logistics, including booth reservations, exhibitor registrations, hotel accommodations, promotional materials, shipping, and on-site support.
• Plan and support webinars, seminars, sales meetings, leadership meetings, and other corporate events.
• Coordinate venue selection, catering, furniture rentals, audiovisual requirements, and event setup needs.
• Serve as the primary point of contact for event logistics and vendor coordination.
• Work closely with internal stakeholders, subject matter experts, and business development teams to support event planning and execution.
• Partner with the marketing team to develop and execute promotional campaigns that drive event attendance and engagement.
• Manage webinar logistics, including scheduling, speaker coordination, attendee communications, and post-event reporting.
• Support lead capture and lead management efforts associated with tradeshows, webinars, and marketing events.
• Track event expenses and ensure activities remain within approved budgets.
• Compile and analyze post-event metrics and reporting to evaluate event performance and identify opportunities for improvement.
• Provide on-site event support, including setup, attendee assistance, and event breakdown as needed.
• Perform additional marketing and event-related projects as assigned.
• Conduct all activities in a safe, efficient, and professional manner.

Qualifications

Minimum Qualifications

• Bachelor's degree in Marketing, Communications, Business Administration, Event Management, or a related field; or equivalent directly related experience.
• Minimum of two years of experience coordinating tradeshows, conferences, events, or marketing programs.
• Strong project management, organizational, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple deadlines and priorities simultaneously.
• Experience coordinating vendors, contracts, and event logistics.
• Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Outlook.
• Must reside within commuting distance of Lancaster, PA.
• Authorization to work in the United States indefinitely without restriction or sponsorship.

Preferred Qualifications

• Experience supporting B2B marketing events and tradeshows.
• Familiarity with webinar platforms and virtual event technologies.
• Experience managing event budgets and post-event analytics.
• Background working within a scientific, healthcare, pharmaceutical, or technical organization.

Additional Information

This is a full-time position working Monday through Friday, 8am to 5pm, with additional hours as needed to support events and business activities.

Benefits

• Comprehensive medical, dental, and vision coverage
• Life and disability insurance
• 401(k) with company match
• Paid vacation and company holidays
• Opportunities for professional growth and development
• Collaborative and innovative work environment

Join Eurofins and help create exceptional event experiences that connect clients, industry leaders, and scientific experts while supporting our mission of making the world a safer and healthier place

Eurofins USA BioPharma Services is a Disabled and Veteran Equal Employment Opportunity employer.