Event Support

Freudenberg Sealing Technologies Pty; New York (NY); Hybrid; USD 34,000 - 55,000; Part time

Job summary

Freudenberg Sealing Technologies Pty in New York, NY, seeks a highly organized events support professional for a temporary, gig-based role through August. The role covers coordination for The Festival and other events, with hybrid work requiring some NYC office presence and flexible hours based on project needs.

You will manage scheduling, contracts, invoices, and sponsor deliverables while maintaining timelines and production docs.

Qualifications

• Strong attention to detail with the ability to manage multiple deadlines.
• Experience supporting live events is highly preferred.
• Excellent written and verbal communication across teams.
• Reliable, proactive and calm under pressure.

Responsibilities

• Assisting with scheduling calls and preparing agendas
• Tracking contracts, invoices, and payments
• Supporting budget organization and expense tracking
• Assisting with sponsor fulfillment and deliverables
• Coordinating signage design workflows and tracking proofs/approvals
• Maintaining timelines, task lists, and production documents
• Providing general administrative and production support as needed

Skills

Detail-oriented

Organized

Event experience

Multitasking

Communication

Job description

We are an event production company seeking a highly organized, detail-oriented support professional to assist our team across multiple live events. This is a temporary, gig-based role through August - with flexible scope, hours, and duration, based on project needs and the strengths of the person hired.

The primary client will The Festival, a Broadway-themed outdoor music festival. The role will also support other events including corporate events, other Broadway-related projects, and weddings.

Responsibilities include, but are not limited to:

• Assisting with scheduling calls and preparing agendas
• Tracking contracts, invoices, and payments
• Supporting budget organization and expense tracking
• Assisting with sponsor fulfillment and deliverables
• Coordinating signage design workflows and tracking proofs/approvals
• Maintaining timelines, task lists, and production documents
• Providing general administrative and production support as needed

Ideal Candidate:

• Exceptionally detail-oriented and highly organized
• Event experience strongly preferred
• Comfortable managing multiple moving parts and deadlines
• Proactive, reliable, and calm under pressure
• Strong communication skills and follow-through with team
• If you love a good color-coding system.....

Position Details:

• Contract / gig-based role - through August.
• Position may expand for right candidate based on production calendar needs past August.
• Hybrid position - some hours required in NYC midtown office, fairly flexible hours depending on project phase
• Rate commensurate with experience and scope of work
  

We are an equal opportunity employer and value diversity and inclusion. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other legally protected characteristic. We are committed to creating an inclusive environment for all team members.