Event Manager

Headline Inc.; Denver (CO); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Travel opportunities

Training programs

Paid time off

Job summary

Headline Inc. in Denver seeks an experienced Event Manager to oversee festivals, concerts, and client activations from planning through execution. You will coordinate logistics, vendors, staffing, and budgets to deliver seamless experiences for sponsors and attendees.

The role requires strong organization, vendor management, and client relations, with flexibility for evenings, weekends, and travel to major events. Join our dynamic team shaping outdoor events across the year.

Qualifications

• Proven experience in event management for large-scale festivals and concerts.
• Experience managing sponsors and partnerships.
• Understanding of permitting processes and regulatory compliance.
• Staffing including recruiting, scheduling, and managing event personnel.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Willingness to work flexible hours and travel.

Responsibilities

• Oversee and manage all aspects of event production, including festivals, concerts, and large-scale activations.
• Serve as the primary point of contact for sponsors and event partners, ensuring activations are properly executed.
• Advance sponsor activation needs and ensure requirements are planned and executed.
• Secure and manage event sponsorships, coordinating deliverables and maintaining relationships.
• Work with permitting agencies and authorities to secure permits and ensure compliance.
• Collaborate with internal teams, clients, and vendors to coordinate logistics, timelines, and deliverables.
• Develop and manage event budgets and track expenses.
• Oversee inventory, warehouse organization, and storage of equipment.
• Identify, negotiate with, and manage vendor relationships for quality and cost-efficiency.
• Recruit, schedule, and manage event staff for on-site execution.
• Coordinate transportation, load-in/load-out, equipment setup, and on-site operations.
• Develop operational processes to improve efficiency and execution.
• Identify risks and implement mitigation strategies to ensure safety and standards.
• Build and maintain relationships with clients to foster repeat business.
• Assist in developing event proposals with detailed logistics and budgets.
• Conduct post-event evaluations to gather feedback and identify improvements.

Skills

Event management

Vendor coordination

Staffing

Client management

Budget management

Logistics

Risk assessment

Communication

Job description

Headline Inc. is a leading event production company specializing in festivals, concerts, and other large-scale events throughout the year. Based in Denver, our expertise lies in creating unforgettable experiences, particularly in outdoor settings. We take pride in our dynamic team and collaborative approach to producing exceptional events.

Position Overview:

Headline Inc. is seeking a skilled and experienced Event Manager to join our team. This role is critical in overseeing and executing a variety of festivals, events and client activations. The ideal candidate will have a strong background in event logistics, vendor coordination, staffing, and client management. This is an exciting opportunity to lead major projects and contribute to the success of a fast-paced event production company.

Responsibilities:

• Oversee and manage all aspects of event production, including festivals, concerts, and large-scale activations, ensuring smooth execution from planning to completion.
• Serve as the primary point of contact for sponsors and event partners, ensuring their activations are properly executed and all deliverables are met.
• Work with sponsors on advancing their activation needs, ensuring all requirements are planned and executed correctly.
• Secure and manage event sponsorships, coordinating deliverables and maintaining strong relationships with partners.
• Work with permitting agencies and local authorities to secure necessary event permits and ensure compliance with regulations.
• Collaborate with internal teams, clients, and vendors to coordinate event logistics, timelines, and deliverables.
• Develop, manage, and adhere to event budgets, tracking expenses and ensuring cost-effective execution.
• Oversee inventory and warehouse organization, ensuring all event equipment and materials are accounted for, maintained, and properly stored.
• Identify, negotiate with, and manage vendor relationships to ensure high-quality services and competitive pricing.
• Recruit, schedule, and manage event staff, ensuring appropriate coverage and effective on-site execution.
• Coordinate all logistical aspects of events, including transportation, load-in/load-out, equipment setup, and on-site operations.
• Develop and implement operational processes to improve efficiency and streamline event execution.
• Identify potential risks and implement mitigation strategies, ensuring all events adhere to safety protocols and industry standards.
• Build and maintain strong relationships with clients, ensuring their expectations are met and fostering repeat business.
• Assist in the development of event proposals, providing detailed logistics, budgets, and creative solutions for prospective clients.
• Conduct post-event evaluations to assess performance, gather client feedback, and identify areas for improvement.

Requirements:

• Proven experience in event management, with a strong background in large-scale festivals and concerts.
• Experience managing sponsors and partnerships, advancing sponsor activations, and ensuring their contractual needs are met.
• Strong understanding of event permitting processes and regulatory compliance.
• Experience in staffing, including recruiting, scheduling, and managing event personnel.
• Excellent organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
• Strong communication and interpersonal skills, with the ability to effectively collaborate with clients, vendors, and internal teams.
• Ability to problem-solve and adapt to high-pressure situations in fast-paced environments.
• Willingness to work flexible hours, including evenings, weekends, and holidays, based on event schedules.
• Ability to travel for events, including out-of-state travel as needed.

Benefits:

• Competitive salary at $70,000 – $80,000 based on experience
• Performance-based incentives and opportunities for career growth
• Comprehensive health benefits including medical, dental, and vision insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Life insurance and disability coverage
• Paid time off and flexible scheduling
• Travel opportunities to major events and festivals
• Access to training programs in security, health and safety, project management, and risk assessment