Event Supervisor

Rentquest LLC; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Free uniforms

Health insurance

Job summary

Rentquest LLC is seeking an On-Site Event Captain (Furniture) to lead the on-site crew during deliveries, setups, and strikes in the New York Manhattan area. You will coordinate with event planners and venue managers to ensure luxury furniture and decor are placed exactly as designed.

The role demands leadership, hands-on work, and a keen eye for aesthetics, with availability for non-traditional hours and a valid driver's license being highly preferred.

Qualifications

• 2+ years of experience in event logistics, high-end furniture rental, moving services, or hospitality/event production.
• Proven experience leading a team in fast-paced environments.
• Excellent interpersonal communication with clients and crew.
• Able to read spatial floor plans and CAD layouts.

Responsibilities

• On-site leadership and team management of the crew during deliveries, setup, and strikes.
• Serve as primary point of contact for event planners, venue managers, and clients on-site.
• Read floor plans and CAD drawings to place furniture as designed and verify inventory upon delivery/strike.
• Enforce safety, proper lifting techniques, and on-site touch-ups as needed.

Skills

Leadership

Team Management

Communication

Floor plan literacy

Physical stamina

Flexibility

Driving (preferred)

Job description

Benefits:

401(k)

Free uniforms

Health insurance

Job Description: On-Site Event Captain (Furniture)

Role Overview

The On-Site Event Captain is the field leader responsible for executing flawless rental deliveries, setups, and strikes. You will manage the on-site crew, coordinate directly with event planners, clients, and venue managers, and ensure that all luxury furniture and decor are styled perfectly according to design layouts.

This is a dynamic, fast-paced role that requires a unique blend of leadership, hands-on physical work, sharp problem-solving skills, and a keen eye for aesthetic detail.

NY Manhattan area.

Key Responsibilities

1. On-Site Leadership & Team Management

Lead the Crew: Supervise, motivate, and direct delivery drivers and setup helpers during loading, unloading, installation, and breakdown.

Quality Control: Inspect furniture upon arrival and after setup to ensure everything is in pristine, showroom-ready condition (free of dust, smudges, or damage).

Time Management: Keep the team on a strict schedule to ensure setups are completed well before the event doors open.

1. Client & Venue Relations

Primary Point of Contact: Act as the primary, professional on-site liaison for event planners, production managers, and venue staff.

Problem Resolution: Address any last-minute layout changes, venue constraints, or client requests with a calm, solution-oriented attitude.

1. Logistics & Floor Plan Execution

Precision Placement: Read and interpret floor plans, CAD drawings, and design renderings to place furniture exactly as planned.

Inventory Oversight: Verify all items on the manifest are present during delivery and successfully retrieved during the late-night strike/breakdown.

On-the-Fly Styling: Make minor styling adjustments on-site to ensure the setup looks balanced, polished, and visually stunning.

1. Safety & Maintenance

Ensure the team follows proper lifting, carrying, and loading protocols to prevent injury and avoid damaging the venue or rental assets.

Handle on-site touch-ups (polishing, steaming, minor fabric cleaning) as needed.

Qualifications & Experience

Experience: 2+ years of experience in event logistics, high-end furniture rental, moving services, or hospitality/event production.

Leadership: Proven experience managing a team and handling high-pressure, fast-paced environments.

Communication: Exceptional interpersonal skills; able to communicate clearly with both the setup crew and high-profile clients.

Technical Skills: Ability to read spatial floor plans and layouts.

Physical Stamina: Ability to lift, push, and pull heavy furniture (50+ lbs) and stand/walk for extended periods.

Flexibility: Willingness to work non-traditional hours, including early mornings, late nights, weekends, and holidays based on event schedules.

Driving (Optional but highly preferred): A valid driver's license and clean driving record to operate 16ft–26ft box trucks if necessary.