Event Strategist & Coordinator - Hybrid, Austin

The Lockwood Group; Austin (TX); Hybrid; USD 50,000 - 75,000; Full time

Job summary

IDEOlogy Health, part of The Lockwood Group, is seeking an Events Coordinator to plan and execute 300+ medical education events from conception to completion. This role coordinates sourcing, scheduling, and management of in-person, virtual and hybrid events across Texas and other locations.

The successful candidate will demonstrate strong time management, communication, and problem-solving skills. Travel 60–70% annually and work in a collaborative environment with cross-functional teams.

Qualifications

• Bachelor’s degree or 2–3 years of relevant experience in events/coordination.
• Excellent time management, ability to manage projects and meet deadlines.
• Clear written and verbal communication, including to senior leaders.
• Knowledge of systems and tools used in events and client communications.
• Ability to prioritize work and plan activities independently.
• Strong decision-making in a fast-paced environment.
• Commitment to customer satisfaction and high-quality event delivery.
• Comfort with AV tech and event logistics across formats.

Responsibilities

• Manage delivery of in-person, virtual, and hybrid events from planning to post-event follow-up.
• Oversee site selection, contracts, F&B, A/V, vendor management, budget, and logistics docs.
• Serve as primary onsite contact for setup and teardown under limited supervision.
• Greet attendees professionally to create a welcoming environment.
• Collect attendee and faculty feedback to ensure educational value.
• Create reports measuring event ROI and impact.
• Prepare department documents and presentations for each event.
• Coordinate with cross-functional teams to track project status.
• Participate in ongoing training aligned with company goals and directions.
• Maintain branded inventory and place orders as needed.
• Travel 60–70% annually for events and related functions.
• Perform other duties as assigned.

Skills

Time management

Project management

Communication (oral & written)

Decision making

Customer satisfaction

Adaptability

Event coordination

AV familiarity

MS Office suite

Video conferencing tools

Education

Bachelor’s Degree or 2-3 years of relevant experience in a similar role

Tools

Zoom Meetings

Survicate

HubSpot

Slido

Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, SharePoint)

Job description

IDEOlogy Health, part of The Lockwood Group, is seeking an Events Coordinator to plan and execute 300+ medical education events from conception to completion. This role coordinates sourcing, scheduling, and management of in-person, virtual and hybrid events across Texas and other locations.

The successful candidate will demonstrate strong time management, communication, and problem-solving skills. Travel 60–70% annually and work in a collaborative environment with cross-functional teams.