Event Specialist - Undergraduate Admissions (Temporary, Part-Time)

SPU Seattle Pacific University; United States; Presencial; USD 36.000 - 47.000; A tiempo parcial

Descripción de la vacante

Seattle Pacific University seeks an organized Event Specialist to support major Undergraduate Admissions events, including Counselor Fly-In, Distinguished Scholars Award Competition, and Admitted Student Preview. This temporary, part-time role focuses on planning, logistics, vendor coordination, and ensuring a welcoming attendee experience.

The ideal candidate has 1–2 years of event coordination experience, strong communication skills, and proficiency with Microsoft Office and

Formación

• Bachelor's degree or equivalent and 1–2 years of experience coordinating events or conferences.
• Strong organizational and project-management skills to handle multiple details and deadlines.
• Excellent written and verbal communication; ability to work with vendors and participants.

Responsabilidades

• Coordinate planning and day-of logistics for the Counselor Fly-In and other Undergraduate Admissions events.
• Develop event schedules, run sheets, timelines, and logistical plans (speakers, panels, catering, facilities, lodging, transportation).
• Coordinate event registration and participant communications; troubleshoot issues to keep events on track.
• Support on-site event setup, execution, and follow-up activities; collaborate with campus partners and vendors.

Conocimientos

Event coordination

Organization

Communication

Problem solving

Independent work

On-site work

Educación

Bachelor's degree or equivalent

Herramientas

Microsoft Office (Outlook)

CRM or event-management systems

Descripción del empleo

Job Description

Who We Are Founded in 1891, Seattle Pacific University has a long and distinguished history in Christian higher education. Located just minutes from downtown Seattle, SPU seeks to be a premier Christian university fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community.

What We Need Seattle Pacific University is seeking an organized, resourceful, and detail-oriented Event Specialist to support major events hosted by Undergraduate Admissions, including the Counselor Fly-In, Distinguished Scholars Award Competition, and Admitted Student Preview. This temporary, part-time position will play a key role in planning and executing a special conference event, coordinating logistics, vendors, campus partners, and event participants to ensure a welcoming and well-organized experience. The ideal candidate enjoys bringing events to life, thrives on managing details and deadlines, and is comfortable working with a variety of stakeholders. This is an excellent opportunity for an experienced event professional seeking a flexible, project-based assignment in a collaborative university environment.

What You’ll Do

Event Planning & Coordination: Coordinate planning and day-of logistics for the Counselor Fly-In and support other major Undergraduate Admissions events as needed. Develop event schedules, run sheets, timelines, and logistical plans, including speakers, panels, catering, facilities, lodging, and transportation. Coordinate event registration, participant communications, and other arrangements to ensure a positive attendee experience. Anticipate and troubleshoot logistical challenges, making adjustments to keep events running smoothly.

Vendor & Campus Collaboration: Communicate with vendors, negotiate event services and contracts within established University guidelines, and coordinate delivery of services. Collaborate with Undergraduate Admissions, Conference Services, Sodexo, Facilities, the Office of the President, and other campus partners. Coordinate communications and assignments for event participants, staff, and volunteers. Support on-site event setup, execution, and follow-up activities.

What You Bring

• Bachelor's degree or an equivalent combination of education and relevant professional experience.
• One to two years of experience coordinating events, conferences, or similar programs.
• Strong organizational and project-management skills, with the ability to manage multiple details, deadlines, and priorities.
• Excellent written and verbal communication skills and the ability to build productive relationships with vendors, colleagues, and event participants.
• Demonstrated ability to work independently, anticipate needs, solve problems, and adapt to changing circumstances.
• Proficiency with Microsoft Office applications, including Outlook, and familiarity with CRM or event-management systems.
• Ability to work on-site during events, including extended periods of standing and walking, and coordinating staff and volunteers, with or without reasonable accommodation.

Preferred Qualifications

• Experience planning and coordinating large conferences, corporate events, or multi-day programs.
• Experience coordinating events in higher education or a similar organizational setting.
• Experience working with vendors, negotiating services, and coordinating event budgets and logistics.
• Familiarity with event registration, scheduling, or customer relationship management systems.

Compensation & Position Details

• Hourly Rate: $30.00 per hour
• Status: Temporary, part-time, non-exempt
• Department: Undergraduate Admissions
• Location: Seattle Pacific University, Seattle, WA (on-campus position)
• Anticipated Appointment: November 2026 through end of April 2027
• Work Schedule: Approximately 5 hours per week beginning in November through the end of January.
• Work Schedule: Approximately 20 hours per week beginning in February of 2027 and continuing through April 2027. The schedule will vary based on event planning needs and may include occasional evening or weekend hours during major events.

Mission Alignment

A personal commitment to Christian faith; enthusiasm for supporting SPU's mission; alignment with the University's Statement of Faith; and willingness to uphold the lifestyle standards of our Christian community.

Additional Information

Seattle Pacific University provides reasonable accommodation to applicants. If you need a reasonable accommodation for any portion of the application or hiring process please contact the Human Resources Department at [phone], or email [e-mail]. Notification must be given at least five (5) working days before the accommodation is needed.

Founded in 1891, Seattle Pacific University has a long and distinguished history in Christian higher education. Located just minutes from downtown Seattle, SPU seeks to be a premier Christian University fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community.

Seattle Pacific University seeks applicants committed to its Christian mission. As part of our mission of cultural engagement, SPU is committed to building an excellent staff and faculty that reflects a broad range of talents, experiences and perspectives. Valuing the full array of God's created humanity is an ethos that is inseparable from our Christian faith. At SPU, we recognize this full human array as a basic feature of God's creation and a core theme of the gospel. At the heart of our mission-centered commitment is a desire to represent the breadth of God's kingdom more fully. We strive to become a workplace to recruit, develop, and retain faculty and staff who can embrace, value, and engage differences with humility and care. We invite you to join us on our journey by starting a career at SPU!

SPU is committed to helping all members of the SPU community provide for their own safety and security. Each year, in compliance with federal law, SPU publishes an Annual Security and Fire Safety Report. This compliance document is available on the SPU website. A print version of the Annual Security and Fire Safety Report is available at the Office of Safety and Security at 601 West Emerson Street, Seattle, WA 98119, or you can request that a copy be mailed to you by calling 206-281-2922. SPU’s report contains information regarding campus security and personal safety including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures, and other matters of importance related to security and safety on campus. The report also contains information about reported crimes for the three previous calendar years that occurred on campus; in certain off-campus buildings or property owned or controlled by SPU; and on public property within and immediately adjacent to and accessible from, the campus In addition, the report contains information about fires occurring in on-campus student housing facilities during the three preceding calendar years. This information is required by law and is provided by the Seattle Pacific University Office of Safety and Security.