Event Specialist

FF Inc; New York (NY); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive pay

Paid training

Full-time schedule

Live events variety

Collaborative team environment

Advancement opportunities

Job summary

FF Inc is seeking an Event Specialist in New York, NY to support planning and execution of live events, pop-ups, and brand activations throughout New York. You will help coordinate details, welcome guests, and ensure a professional, engaging experience on-site.

You’ll work with guests, vendors, and internal teams to manage schedules, materials, and attendee flow, while contributing ideas for improvements and marketing alignment.

Qualifications

• Strong organization and attention to detail required.
• Excellent communication and interpersonal skills.
• Comfortable interacting with guests and customers.
• Ability to manage multiple responsibilities and changing priorities.
• Professional, approachable, and dependable behavior.
• Strong problem-solving skills and quick thinking.
• Experience in fast-paced live events is a plus.

Responsibilities

• Support planning and execution of live events, pop-ups, and brand activations.
• Assist with event coordination, schedules, timelines, and on-site activities.
• Prepare event materials, displays, signage, and promotional resources.
• Coordinate event setup and breakdown.
• Communicate with vendors, venues, and internal teams.
• Welcome guests and provide information throughout events.
• Assist with registration and attendee flow.
• Answer questions about events, programs, products, and services.
• Maintain organized and professional event spaces.
• Monitor materials and supplies during activations.
• Help coordinate attendee engagement activities.
• Support event marketing initiatives with the marketing team.
• Gather attendee feedback and event insights.
• Track participation and engagement metrics.
• Assist with post-event organization and reporting.
• Contribute ideas for upcoming events.

Skills

Organization

Communication

Customer-facing

Multitasking

Reliability

Job description

New York, NY | Full-Time

About the Role

We’re looking for an organized, energetic, and people-oriented Event Specialist to support the planning and execution of live events, pop-ups, promotional campaigns, and brand activations throughout New York.

As an Event Specialist, you’ll help coordinate the details that bring events together while also playing an active role on-site. You’ll work with guests, team members, vendors, and partners to keep events organized, answer questions, prepare materials, and ensure each event delivers a professional and engaging experience.

What You’ll Do

• Support the planning and execution of live events, pop-ups, promotional events, and brand activations
• Assist with event coordination, schedules, timelines, and on-site activities
• Prepare event materials, displays, signage, and promotional resources
• Coordinate event setup and breakdown
• Communicate with vendors, partners, venues, and internal team members
• Welcome guests and provide information throughout events
• Assist with registration, attendee flow, and general guest experience
• Answer questions about events, programs, products, and services
• Maintain organized and professional event spaces
• Monitor event materials and supplies throughout each activation
• Help coordinate customer and attendee engagement activities
• Work with marketing teams to support event marketing initiatives
• Gather attendee feedback and relevant event insights
• Track participation, engagement, and other event activity
• Assist with post-event organization and reporting
• Contribute ideas for upcoming events and improvements to existing programs

What We’re Looking For

• Strong organization and attention to detail
• Excellent communication and interpersonal skills
• Comfortable interacting with guests and working in customer-facing environments
• Ability to manage multiple responsibilities and changing priorities
• Professional, approachable, and dependable
• Strong problem-solving skills and ability to think quickly
• Comfortable working in fast-paced live event environments
• Collaborative and team-oriented work style
• Availability for occasional evening and weekend events
• Ability to lift or move event materials weighing up to 25 lbs

Previous experience in event planning, event coordination, event marketing, hospitality, promotions, customer service, marketing, brand activations, or another event-related role is helpful but not required.

What We Offer

• Competitive compensation
• Paid training and ongoing support
• Full-time schedule
• Variety of live events, promotional campaigns, and brand activations
• Collaborative and energetic team environment
• Opportunities for advancement within Events, Event Management, Marketing, and related functions

Join Our Events Team

Our Event Specialists help bring events from planning to execution while creating positive experiences for guests and attendees. You’ll combine event coordination, communication, organization, and customer engagement to help each event run smoothly.