Event Set-up/Facilities Coordinator

woodruffcenter; Saint Charles (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

The Woodruff Arts Center is seeking a hands-on Facilities Operations / Event Services associate to support regular maintenance, mail deliveries, and event setup. The role reports to the Director of Facilities Operations and the Event Operations Manager, with responsibilities split about 50% each.

The ideal candidate has a high school diploma or GED, is able to lift up to 50 pounds, and can work evenings and weekends as events require. Familiarity with Workday, Windows, and Excel is preferred.

Qualifications

• High school diploma or GED required.
• Construction, maintenance, facilities, or related experience preferred.

Responsibilities

• Perform routine maintenance and repairs in interior and exterior campus areas, including lighting, door hardware, drywall, painting, and fountain maintenance.
• Perform material handling and mail delivery duties; sort and deliver mail throughout campus.
• Set up and break down tables, chairs, and other equipment for internal and external campus events.
• Set up event furniture according to floor plans; maintain furniture storage areas.
• Maintain an accurate inventory of event furniture and equipment; audit and report damaged items or needed repairs.

Skills

Communication

Team collaboration

Safety procedures

Prioritization

Maintenance awareness

Customer service

Education

High school diploma or GED

Tools

Workday

Microsoft Windows

Excel

Email systems

Job description

Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation's third largest arts center. Comprised of three Art Partners-Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art-there's a role for everyone at The Woodruff.

Reports to:

Director of Facilities Operations

FLSA:

United States of America (Non-Exempt)

Employment Status :

Regular/Part time

This position supports both Facilities Operations and Event Services. The role is allocated approximately 50% to Facilities Operations and 50% to Event Services, with schedules and priorities coordinated by the Director of Facilities Operations and the Event Operations Manager based on campus needs and event schedules.

The Facilities Operations team supports routine maintenance, repairs, material transport, deliveries, and mail services across campus. For facilities-related duties, this position reports to the Director of Facilities Operations.

The Event Services team supports the setup and breakdown of tables, chairs, furniture, and other equipment for internal and external campus events. For event-related duties, this position reports to the Event Operations Manager.

WORK SCHEDULE:

Regular full-time schedule of 40 hours per week.

Evening and weekend availability is required based on business and event needs.

ESSENTIAL RESPONSIBILITIES AND DUTIES include the following:

Facilities Operations

• Perform routine maintenance and repairs in interior and exterior campus areas. Duties may include changing light bulbs, repairing door hardware, patching drywall, painting non-gallery areas, light fountain maintenance, and other similar tasks.
• Perform material handling and mail delivery duties, including sending and receiving packages and materials, sorting deliveries, operating postage equipment, and delivering mail throughout campus.
• Maintain and organize facilities, storage areas, and loading dock areas.

Events Services

• Set up and break down tables, chairs, and other equipment for internal and external campus events.
• Set up event furniture according to floor plans provided by the Events Department.
• Maintain and organize furniture storage areas.
• Maintain an accurate inventory of event furniture and equipment.
• Audit furniture inventory and report damaged items or needed repairs.

QUALIFICATIONS:

The requirements listed below are representative of the knowledge, skills, abilities, education, and experience needed to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/EXPERIENCE:

• High school diploma or GED required.
• Construction, maintenance, facilities, or related experience preferred.

CERTIFICATES, LICENSES, REGISTRATION:

Valid Georgia driver's license, or ability to obtain one within a reasonable timeframe, required.

ADDITIONAL SKILLS/ABILITIES:

• Basic proficiency with Workday, Microsoft Windows, Excel, and email systems preferred.
• Ability to follow safety and security procedures and work collaboratively with colleagues across departments.
• Ability to maintain accurate records, stay organized, and manage details effectively.
• Ability to lift, carry, push, or pull 40 to 50 pounds with or without reasonable accommodation; climb ladders; and operate hydraulic lifts as needed.
• Ability to work safely at heights with or without reasonable accommodation.

LANGUAGE SKILLS:

Ability to communicate clearly and professionally with Arts Center staff, visitors, vendors, and other stakeholders, both verbally and in writing.

MATHEMATICAL SKILLS:

Ability to prepare basic information or reports as needed.

REASONING ABILITIES:

• Ability to understand and follow written, verbal, diagram-based, and schedule-based instructions.
• Ability to solve routine problems, prioritize tasks, and respond to changing needs.

PHYSICAL DEMANDS/WORK ENVIRONMENT:

The work environment and physical demands described below are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role may require standing, walking, bending, frequent use of hands, stooping, climbing, working at heights, and lifting, carrying, pushing, or pulling 40 to 50 pounds with or without reasonable accommodation.