Event Services Coordinator

Georgia 4-H

Athens (GA)

On-site

USD 43,000 - 46,000

Full time

2 days ago

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Job summary

The University of Georgia's Center for Continuing Education & Hotel seeks an Event Services Coordinator to support the Event Services Department, coordinating conference room setup and client communications across the campus.

You will provide technical management for AV systems in auditoriums, test equipment, troubleshoot issues, and coordinate high-end support with IT staff to ensure flawless presentations.

Qualifications

High school diploma or equivalent and 2 years of related experience
Assist with event services, AV setup, and client coordination
Able to operate AV equipment and basic repairs as needed

Responsibilities

Assist the department manager with event services and coordination
Provide interoffice communications and conference room setup management
Provide technical management for AV equipment and systems in auditoriums
Coordinate with IT staff and research AV products for upgrades

Skills

Safety rules

Clear communication

Customer service

Teamwork

Heavy lifting

MS Office

Education

High school diploma or equivalent

Tools

Maestro PMS

MS Word & Excel

Job description

Posting Number

S15568P

Working Title

Event Services Coordinator

Department

PSO-Cont Ed-Conference Svcs

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The University of Georgia Center for Continuing Education & Hotel is hiring motivated, dependable, and team-orientated individuals for jobs that advance UGA’s mission of Public Service and Outreach. The Georgia Center, located on campus across from Stegeman Coliseum, is the campus hub for the development and administration of non-credit professional and continuing education courses as well as home of the only on-campus hotel.

College/Unit/Department website

https://www.georgiacenter.uga.edu/

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Additional Schedule Information

Tues-Friday 11am-8pm, Saturday 7am-4pm
Some evening, weekend, and holiday work may be required.
This position also requires participation in an on-call rotation.

Advertised Salary

43,000-46,000 or Commensurate with Experience

Posting Date

09/29/2026

Open until filled

Yes

Proposed Starting Date

11/01/2026

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR hrweb@uga.edu.

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Classification Title

Event Planning Assistant II

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Position Summary

Assist the department manager with duties related to the management and direction of all activities and personnel of the Event Services Department (Sunday thru Thursday), represent the department for management, planning and coordination purposes with event planners and others as needed; provide interoffice communications; manage and assist in the daily production of conference room set up and work assignments. Provide technical management for the AV network in the auditoriums; properly arrange and operationally test audio/visual equipment and systems so that such equipment and presentation tools are ready for immediate use by the client; operate audio/visual equipment and systems as needed; troubleshoot and make minor repairs of equipment as needed; coordinate high end support efforts with technical staff from the Georgia Center’s Information Technology Services Department; research and recommend for purchase as needed audio/visual products in regards to maintaining and upgrading inventory for support of presentation needs for events.

Knowledge, Skills, Abilities and/or Competencies

Ability to read and interpret documents such as safety rules, operating instructions, and procedural manuals.
Ability to write and verbally communicate clearly and effectively with co-workers and supervisors.
Ability to communicate personably and with excellent customer-service skills with clients and staff.
Ability to work compatibly with co-workers and agreeably with supervisors, follow instructions accurately, demonstrate an overriding sense of responsibility and care for the functions, tasks, responsibilities, equipment, facilities, and personnel of Event Services and the Georgia Center.
Ability to lift and move heavy items (at least fifty pounds at each occurrence) for many repetitions and over an eight hour work shift.
Ability to use Microsoft Word and Excel, learn how to use job-related portions of Maestro PMS.

Physical Demands

Bend, stoop, reach high places-possibility of using ladders.
Possibility at times of having to crawl on floor to connect wires, cable cords, etc. for setting-up exhibits.
Lift and move heavy items (at least 50 lbs at each occurrence) for many repetitions over an eight-hour shift.
Standing on feet for extended periods of time and walking long distances within the Center.

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

Does this position have operation, access, or control of financial resources?

Does this position require a P-Card?

Is having a P-Card an essential function of this position?

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit UGA Background Check website.

Duties/Responsibilities

Assist the department manager with duties related to the management and direction of all activities and personnel of the Event Services Department (Sunday through Thursday)
Represent the department for management, planning, and coordination purposes with event planners and others as needed;
Provide interoffice communications
Manage the daily production of conference room set-up and work assignments.

Percentage of time

Duties/Responsibilities

Provide technical management for the AV equipment in the auditoriums
Properly arrange and operationally test audio/visual equipment and systems so that such equipment and presentation tools are ready for immediate use by the client
Operate audio/visual equipment and systems as needed
Troubleshoot and make minor repairs of equipment as needed
Research and recommend for purchase as needed audio/visual products in regards to maintaining and upgrading inventory for support of presentation needs for events.

Percentage of time

Duties/Responsibilities

Provide technical consultation services and on-site instruction in the use of audio/visual equipment and systems for new department staff members, event planners and conference presenters, instructors and others as needed.

Percentage of time

Duties/Responsibilities