Events Specialist

University of Georgia; Northern (KY); Hybrid; USD 40,000 - 60,000; Full time

Job summary

University of Georgia Gwinnett Campus is seeking an Events Specialist to provide logistical support for academic, continuing education, community, and corporate events on weekdays and Saturdays.

The role serves as the campus 25Live scheduler, assists with IT/AV needs, coordinates facilities setup, and works with staff, faculty, and partners to deliver successful events while upholding campus policies and security guidelines.

Qualifications

• Must have a high school diploma or equivalent and 2 years of related experience.
• Two-year degree and 4 years related experience preferred.
• Experience with 25Live scheduling and/or higher education preferred.

Responsibilities

• Provide IT/AV support for events and classes.
• Schedule campus events using the 25Live system.
• Coordinate facilities maintenance and vendor coordination for events.
• Serve as campus contact for Saturdays and manage event setup.
• Ensure security protocols and accessibility compliance.

Skills

Event planning

Customer service

IT/AV support

Scheduling

Facilities coordination

Education

High school diploma

Two-year degree

Tools

25Live scheduling

DSX door lock system

Job description

Events Specialist

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Posting Details

Posting Number S15632P Working Title Events Specialist Department VPI-Gwinnett Graduate Programs

About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department The University of Georgia Gwinnett Campus seeks to be a highly accessible and vibrant center of advanced learning for non‑traditional and working professionals in the greater Atlanta, north‑central, and northeast Georgia regions.

As part of the University of Georgia’s overall strategic plan for extended education, the Gwinnett Campus plan is to expand graduate and continuing education opportunities to residents of greater Atlanta, north‑central and northeast Georgia, and neighboring counties in Alabama, N. Carolina, Tennessee, and South Carolina. The strategic plan incorporates concepts from previous visioning documents and reports.

The mission of the UGA Gwinnett Campus is to provide quality graduate, professional, and continuing education programs to residents and professional training opportunities for employees of local businesses and industries of greater Atlanta, north‑central, and northeast Georgia. The UGA Gwinnett Campus serves the community’s needs, promotes economic growth and workforce development in one of the state’s fastest‑growing regions, and addresses critical workforce shortages in the local public service sector.

Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Tuesday – Saturday 7:30 AM to 4:30 PM. Some flexibility is needed to support campus events.

Advertised Salary Commensurate with experience

Posting Date 08/21/2026 Open until filled Yes Closing Date Proposed Starting Date 09/21/2026

Location of Vacancy Gwinnett County

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR [e-mail].

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information Classification Title Event Planning Assistant II FLSA Non-Exempt FTE 1.00

Minimum Qualifications High school diploma or equivalent and 2 years of related experience

Preferred Qualifications Two-year degree and 4 years of related experience. Experience with 25Live scheduling and/or higher education.

Position Summary The Events Specialist position reports to the Assistant Director for the Gwinnett Campus and is responsible for providing logistical support for UGA and non‑UGA educational activities (academic, continuing education, community, and corporate) on weekdays and Saturdays. This position serves as campus scheduler in the 25Live system and assists with the DSX door lock system.

This person coordinates UGA physical space maintenance and oversees physical set‑up and arrangements for event needs. This position also assists the Assistant Director with planning and organizing on‑campus events, conferences, trainings, and student events and orientations; provides IT/AV support for students, faculty, staff, and outside organizations utilizing space on the campus; and works closely with staff and faculty in academic departments, Public Service & Outreach units, external partners, and vendors. This position is essential to the campus’s day‑to‑day operations, especially on Saturdays.

Knowledge, Skills, Abilities and/or Competencies Rapid responses to inquiries, independent decision‑making, effective and supportive collaboration with other staff members, excellent customer service, awareness of security and confidentiality requirements, and managing multiple assignments simultaneously are expected. Generally aware of policies and practices in a higher education setting, including FERPA , campus security, and accessibility. Become knowledgeable about all programs, events, and key personnel on the Gwinnett Campus.

Physical Demands Lift 40-70 lbs., move around a lot throughout the day, and stand or sit for long periods of time during events.

Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job‑based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre‑employment drug test for positions with high‑risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Facilities and Event Management

• Assist with facilities maintenance, work with vendors who provide cleaning and security services, and manage facilities preparations for events and classes each day.
• Provide IT/AV support services as needed for hundreds of students, faculty, staff, and guests each year.
• Works closely with the Facilities Coordinator in support of campus duties.
• Serve as the primary point of contact for the campus on Saturdays.
• Remain aware of security protocols at all times, and assist with overseeing concerns as needed with security staff.

Percentage of time 50

Planning and Maintenance

• Work closely with the Assistant Director and other staff members to plan events throughout the academic year.
• Scheduler for campus operations, including academic course scheduling, training, conferences, and any other events on campus using the 25Live scheduling system.
• Track inventory related to facilities and events and ensures supplies are stocked.

Percentage of time 30

Administrative & Academic Support Services

• Provide general administrative and academic support, which requires knowledge of key UGA policies and procedures and Athens campus offices.
• Provide excellent, proactive customer service for students, faculty, staff, and guests.
• Attend the weekly operations meetingand provide feedback when required for special events. Will lead the weekly operations meeting in the Assistant Director’s absence.

Percentage of time 15

Other duties as assigned.

Percentage of time 5

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents