Event Services Assistant

Kansas State University Olathe; Olathe (KS); Hybrid; USD 25,000 - 28,000; Full time

Job summary

K-State Olathe seeks an Event Services Assistant to support the Event Manager in delivering professional meetings, conferences, educational programs, and special events at the Kansas State University Olathe Campus.

The role coordinates daily event details, room preparations, catering and beverage services, and other event logistics. It maintains reservations in EMS, tracks deadlines, and supports on-site operations with professional, client-focused service.

Qualifications

• High school diploma and one year of relevant experience.
• Experience in hospitality, catering or events is preferred.
• Demonstrates attention to detail and strong organizational skills.
• Proficient in Microsoft Office (Word, Excel, Publisher).
• Ability to communicate professionally with clients, guests, vendors, and campus partners.

Responsibilities

• Coordinate daily event details and room preparations.
• Support catering and beverage services for events.
• Maintain accurate reservations and track deadlines in EMS.
• Provide professional hospitality-focused communication for clients and vendors.
• Support on-site event operations and routine event needs.

Skills

Hospitality experience

Attention to detail

Organizational skills

MS Office

Communication skills

Event coordination

Flexible schedule

Physical ability

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Publisher

Job description

K-State Olathe (https://olathe.k-state.edu/) seeks an Event Services Assistant to support the Event Manager in delivering professional meetings, conferences, educational programs, and special events at the Kansas State University Olathe Campus. The Event Services Assistant coordinates daily event details, room preparations, catering and beverage services, and other event logistics. They maintain accurate reservations and event information in EMS, tracking deadlines and managing approved changes. The Event Services Assistant role provides professional, hospitality-focused communication and support for clients, guests, vendors, and campus partners, and supports on-site event operations while handling routine event needs.

About This Role

K-State Olathe (https://olathe.k-state.edu/) seeks an Event Services Assistant to support the Event Manager in delivering professional meetings, conferences, educational programs, and special events at the Kansas State University Olathe Campus. The Event Services Assistant coordinates daily event details, room preparations, catering and beverage services, and other event logistics. They maintain accurate reservations and event information in EMS, tracking deadlines and managing approved changes. The Event Services Assistant role provides professional, hospitality-focused communication and support for clients, guests, vendors, and campus partners, and supports on-site event operations while handling routine event needs.

About Us

Kansas State University Olathe, founded in 2011, is the newest campus in the K-State system and serves Johnson County and the Greater Kansas City region. As a partner in the Johnson County Education and Research Triangle, the campus supports higher education through a unique local investment. K-State Olathe focuses on industry-ready education, professional development, applied research, and regional workforce needs, with programs and partnerships in areas such as food science, animal health, advanced manufacturing, supply chain, community health, and food as medicine. Through academic programs, professional workshops, research facilities, and event space, the campus connects students, professionals, businesses, and community partners to education and innovation that create real-world impact.

Worksite Description

This position is Hybrid eligible. Hybrid work schedule will be determined in coordination with the supervisor based on operational and business needs.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You’ll Need to Succeed

Minimum Qualifications

• A high school diploma (or equivalent)
• One year of relevant experience.
• Requirements may be met through a combination of work experience and education.

Preferred Qualifications

• Minimum 2 years of experience in the hospitality industry or equivalent experience.
• Prior experience in food service, catering and/or events.
• Highly detail-oriented with strong organizational skills.
• Proficiency in Microsoft Office Applications, including Word, Excel, and Publisher.
• Committed to consistently providing a high standard of excellence.
• Maintains a positive, solutions-oriented attitude.
• Demonstrated ability to remain composed under pressure while collaborating effectively with others.
• Ability to independently make decisions surrounding events, with good judgment and discretion.
• Ability to communicate professionally via email, phone, and in-person.
• Ability to juggle multiple events and tasks concurrently.

Additional Role Information

• Applicants must be currently authorized to work in the United States at the time of employment.
• Ability to work a flexible schedule, early mornings, evenings, and weekends as scheduled events require.
• Ability to transport over 40 lbs. Frequent carrying, pushing, and pulling over 40 lbs.
• Ability to stand for prolonged periods of time; ability to walk extensively.

Sponsorship eligibility

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

Application Window

Applications close on: October 18, 2026. Application review will begin on or after the close date.

Anticipated Hiring Pay Range

$18.00 - $20.00 per hour