Event Security Coordinator

Brown University; Providence (RI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Job summary

Brown University in Providence, RI is looking for an Event Security Coordinator to manage the security operations for over 4,000 campus events annually. The role involves coordinating requests for security details, overseeing financial operations, and handling municipal permit submissions.

The ideal candidate will have a high school diploma, two years of administrative experience, and proficiency in Microsoft and Google Suites. The university offers a comprehensive benefits package and promotes a diverse work environment.

Qualifications

• Minimum two years’ administrative experience, preferably in law enforcement, events management, or higher education.
• Preferred experience with processing payroll and in a bargaining-unit environment.

Responsibilities

• Coordinate the intake process for all security detail requests.
• Assist with preparing event cost estimates for internal and external customers.
• Prepare requests for municipal permits and notify the community of altered traffic patterns.
• Provide back‑up to the DPSEM Financial Coordinator when needed.

Skills

Communication

Organization

Microsoft Office Suite

Google Suite

Education

High school diploma or equivalent

Job description

Job Overview

The Event Security Coordinator provides crucial operational and financial support to the Department of Public Safety & Emergency Management’s Events Bureau, managing the full lifecycle of over 4,000 campus security details annually for major campus events such as Commencement Weekend, dignitary visits, athletics programming, student activities, and facilities management projects.

Responsibilities

• Major Responsibility: Coordinate the intake process for all security detail requests (55%)
  • Review requests received via the Web portal and e‑mail.
  • Ensure information is complete and follow up with additional details as needed.
  • Maintain a tracking spreadsheet for all Event Review Form submissions and compile data into the Master Event List.
  • Post events to the DPSEM Operations Calendar and save all relevant PDFs/documentation to the Events Bureau Google Drive.
  • Enter detail information into the DTS system to open the assignment bidding process.
  • Conduct a weekly review of university event calendars to identify events that may require security but for which no request has been received.
• Major Responsibility: Coordinate financial activities for the DPSEM Events Bureau (25%)
  • Assist with preparing event cost estimates for internal and external customers.
  • Review and approve overtime slips submitted by officers assigned to details.
  • Reconcile invoices from vendors and outside agencies and ensure expenses are reallocated to the appropriate event sponsor.
  • Prepare final billing statements and submit internal invoices and journal entries.
  • Respond to questions regarding final invoices.
• Major Responsibility: Coordinate submission of requests for municipal permits (10%)
  • Prepare requests for closing and/or restricting parking on city streets to Providence Traffic Engineering.
  • Submit notifications to “Today@Brown” to inform the Brown community of altered traffic patterns and parking restrictions.
• Major Responsibility: Provide back‑up to the DPSEM Financial Coordinator (10%)
  • Submit weekly and bi‑weekly payrolls in the absence of the Coordinator.
  • Prepare requisitions and process supplier invoices as needed.
  • Order supplies for general office and patrol operational needs.

Qualifications

• High school diploma or equivalent.
• Minimum two years’ administrative experience, preferably in law enforcement, events management, or a higher education environment.
• Preferred experience with processing payroll and in a bargaining‑unit environment.

Job Competencies

Proficiency in Microsoft Office Suite: strong Excel skills (data entry, master list management) and Word for professional correspondence; proficiency in Google Suite (Sheets, Drive, Gmail, Calendar). Technical aptitude: ability to quickly learn and navigate specialized software such as DTS – Detail Tracking System. Communication & Organization: excellent verbal and written communication; excellent organizational skills to manage high‑volume administrative logistics with strict deadlines; ability to maintain a high degree of professionalism when interacting with internal and external stakeholders.

Benefits of Working at Brown

Brown offers a comprehensive benefits package including health, dental, vision, retirement, and paid time off. For more details on the full benefits, please visit the Brown University benefits portal.

Equal Opportunity & EEO Statement

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. All offers of employment are contingent upon consent to criminal background screening and education verification with satisfactory results. The University maintains certain affirmative action programs in compliance with applicable law.