Event Sales & Planning Coordinator

Barnsley Resort; Adairsville (GA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

PTO (paid time off)

Job summary

Barnsley Resort in Adairsville, GA is seeking an energetic Meeting and Special Events Coordinator to support the planning and execution of weddings, conferences, galas, and more. You will collaborate with the event sales team, handle administrative tasks, and help turn guests' dreams into memorable experiences.

The role emphasizes detailed organization, proactive communication, and exceptional service to ensure flawless events and guest satisfaction.

Qualifications

• Minimum one year of front office, reservations, sales or catering experience.
• Fluent in reading, writing, and speaking English.
• Valid driver's license where applicable.
• Ability to communicate effectively with the public and team members.

Responsibilities

• Administrative support to Conference Services Managers and Wedding Managers.
• Distribute BEOs and resumes weekly and daily.
• Prepare planning visit site forms for Conference Services and Wedding Managers.
• Attend planning/site visits and pre-convention meetings as needed.
• Create and distribute event orders; support on-site events.
• Maintain filing and organize documents for internal meetings.
• Greet visitors and handle service/sales/catering inquiries.
• Coordinate VIP amenities and VIP communications.
• Log and archive notes from meetings and contracts.

Skills

Front office experience

Reservations experience

Sales experience

Catering knowledge

English fluency

Driver's license

Education

Food/Beverage Service Worker Permit

Job description

Property Description

Barnsley Resort is a luxury destination located in the beautiful foothills of the Blue Ridge Mountains in Georgia, offering a unique and enchanting work environment for those seeking a fulfilling career in hospitality. As a job applicant, joining the team at Barnsley Resort means being part of a renowned property known for its stunning scenery, unparalleled amenities, and exceptional service. The resort offers a range of employment opportunities, from guest services to culinary, spa, and outdoor recreation, providing a diverse and rewarding career path. Barnsley Resort is committed to creating a welcoming and inclusive work culture that values teamwork, creativity, and outstanding guest experiences. Employees can expect to work in a serene and idyllic setting, where they can showcase their skills, grow their career, and be part of a team that delivers extraordinary experiences to guests. Joining the team at Barnsley Resort presents a unique opportunity to be part of a world-class resort that offers an unparalleled experience for both guests and team members alike.

Overview

Are you a dynamic and detail-oriented individual with a passion for creating unforgettable events? Join our team as an Meeting and Special Events Coordinator and embark on an exciting journey to bring extraordinary experiences to life. In this role, you will work closely with our talented event sales and planning team, assisting in the coordination and execution of exceptional events. With your high energy, enthusiasm, and organizational skills, you will play a vital role in ensuring the success of weddings, conferences, galas, and more while performing a variety of skilled administrative and clerical support work for the department. Greets visitors, returns calls on behalf of the team assembles and disseminates event order information, preparessales/catering files, arranges appointments, and is part of the day to day operations of meeting, weddings, and special events If you thrive in a fast-paced environment, possess exceptional customer service skills, and have a flair for creativity, we invite you to apply and be part of our team that turns dreams into reality.

Responsibilities

• Administrative support to Conference Services Managers and Wedding Mangers
• Weekly and Daily Distribution of BEO's and Resumes
• Create planning visit site forms for both Conference Services and Wedding Managers, Distribute
• Attend select planning and site visits on an as needed basis
• Attend Pre-Convention Meetings and offer support to meeting planners while on site
• Create BEO's for all in -house events
• Create event orders and distribute as directed by Catering or Conference Services Team Members.
• Assist on Corporate and Wedding Events on an as needed basis
• Manage, arrange and distribute information to facilitate all internal meetings at hotel.
• Answer and direct all service/sales/catering phone calls.
• Maintain work areas neat and organized.
• Maintain a good working relationship with other departments, employees and guests.
• Prepare , confirmations, thank-you letters, rooming lists.
• Prepare electronic files in Sales and Catering database, update and manage file as directed.
• Report all unsafe conditions immediately.
• Type letters, reports, forms.
• Maintain and keep all phases of the filing system current.
• Order or arrange V.I.P. amenities Frequently. Identify and attempt to solve problems.
• Greet Visitors
• Record, type, and distribute notes of meetings.
• Attend mandatory meetings as assigned.
• Complete other duties as assigned by supervisor to include cross training.
• Develop and maintain filing system.
• Be available on weekends to help the wedding team with weddings and special events.
• Distribute contracts, memos, to assigned individuals.
• Log and maintain file on documents such as reader board surveys, pre-cons, celebration letters.
• Order office supplies.
• Responsible for computation for the month-end reports

Qualifications

• One year front office, reservations, sales, and/or catering experience preferred
• Food/Beverage Service Worker Permit, where applicable
• Basic computer skills
• Read, write and speak English fluently
• Valid driver's license, where applicable
• Meet minimum age requirement of jurisdiction
• Ability to communicate effectively with the public and other Team Members

Benefits

Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US. A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value, Davidson is comprised of four highly specialized operating verticals: Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group.

In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.

• Multiple Tiers of Medical Coverage
• Dental & Vision Coverage
• 24/7 Teledoc service
• Free Maintenance Medications
• Pet Insurance
• Hotel Discounts
• Tuition Reimbursement
• Paid Time Off (vacation, sick, bereavement, and Holidays).
• 401K Match

Working at Davidson is like nowhere else. It's less of a job, more of a calling. It's part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other.EOE AA- Minorities/Females/Vet/Disability/Gender Identity/Sexual OrientationDavidson Hospitality is a drug free workplace. Pre-employment drug test and background check required. We participate in E-Verify.