Event Sales Administrator — Detail‑Oriented, Fast‑Paced

Level99 Entertainment; Tysons (VA); On-site; USD 47,000 - 52,000; Full time

Benefits offered by this job

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Job summary

Level99 Entertainment is seeking an Event Sales Administrator to support the Natick event sales team and manage administrative tasks. You will help streamline processes, coordinate timelines, and ensure accurate event documentation.

The role emphasizes relationship-building, high standards, and ownership of Level99 events, with a focus on outbound sales support and revenue generation.

Qualifications

• Strong organizational and time management skills.
• Proficiency with event management or POS platforms (Tripleseat, Toast; Canva experience a plus).
• Excellent written and verbal communication skills.
• 1–2 years of experience in administrative, events, or hospitality roles.
• Bachelor’s degree preferred.

Responsibilities

• Detail confirmed events, including timelines, internal notes, and signage requirements.
• Build custom floor plans and manage guest layouts in coordination with Sales and Operations.
• Create, manage, and print event signage and leaderboards.
• Prepare and distribute CC authorization forms, waivers, and related documentation.
• Create and maintain event entries in Tripleseat and Toast.
• Ensure timely, accurate BEO creation, auditing, and distribution.
• Coordinate handoffs with Operations leadership (Event AOR Manager, AGM).
• Maintain and update master event trackers and calendars.
• Close out events in Tripleseat and reconcile receipts with Toast.
• Assist in training Event Captains on administrative processes.
• Audit referral sources and track referral check-ins for client retention initiatives.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Teamwork

Detail oriented

Fast-paced

Education

Bachelor’s degree in Hospitality or related field

Tools

Tripleseat

Toast

Canva

Job description

Level99 Entertainment is seeking an Event Sales Administrator to support the Natick event sales team and manage administrative tasks. You will help streamline processes, coordinate timelines, and ensure accurate event documentation.

The role emphasizes relationship-building, high standards, and ownership of Level99 events, with a focus on outbound sales support and revenue generation.