Event Production Manager, Library for the Performing Arts

The New York Public Library; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

The New York Public Library seeks an Event Production Manager for the Library for the Performing Arts. This role involves overseeing production logistics, managing a team, and ensuring high-quality public programs and events. Ideal candidates will have extensive experience in event production and strong technical skills.

Qualifications

• 5+ years of experience with high-profile events in a fast-paced environment.
• Experience managing a team of on-call production staff.

Responsibilities

• Oversee all production logistics for the Library for the Performing Arts.
• Create and track production budgets for public programs and events.
• Manage and lead load-ins and load-outs, production meetings.

Skills

Efficiency with Google Workspace apps

Deep knowledge with theatre/cinema technology

Excellent communication skills

Ability to think quickly and troubleshoot

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Event Production Manager, Library for the Performing Arts

Join to apply for the Event Production Manager, Library for the Performing Arts role at The New York Public Library

Event Production Manager, Library for the Performing Arts

Join to apply for the Event Production Manager, Library for the Performing Arts role at The New York Public Library

Location: Library for the Performing Arts

Compensation: $75,000 - $85,000 / year

Department: Research Libraries

Location: Library for the Performing Arts

Compensation: $75,000 - $85,000 / year

Description

Overview
The Library for the Performing Arts (LPA) hosts over 200 public programs and events in our 200+ seat auditorium, in our flexible spaces, and on the larger Lincoln Center campus, all in service to highlighting its archival holdings and inspiring the next generation of artists and arts lovers. The Production Manager supports public programs and events by providing technical expertise and logistics management across internal and external teams.

We are looking for someone we can count on to:
Own:

• Technical production and resource management in the auditorium and other non-traditional performance spaces, including the operation of audio/lighting/film/video equipment during events and the logistical/administrative planning of programs and special events
• And update venue paperwork, technical specification sheets, equipment inventory, and organization of control rooms, production spaces, storage areas, etc.

Teach:

• Colleagues and performers, clients, vendors, and other partners and stakeholders regarding event-related needs
• And onboards hourly/part-time technical staff about venues, equipment, and production workflows at the Library

Learn:

• The production team's workflows, balancing on-your-feet event work with necessary administrative tasks
• The role of public programs within the Library’s overall services
• To create and execute events at a world-class level with a public library budget

Improve:

• Working with coordinators, managers, and leaders across departments and recommend improvements to logistical workflows

Some expectations for this role are that within:
1 month, this person will:

• Complete the onboarding journey both general to NYPL and specific to our team
• Learn the nuts and bolts of how to produce programs and events and how to work within our team and with other key colleagues across LPA and NYPL

3 months, this person will:

• Jump in and manage all day-of-event details and help advance upcoming programs
• Learn as they go about our processes, library policies, and institutional and team goals

6 months and beyond, this person will:

• Achieve seamless integration with the rest of the team, representing us to other key collaborators across NYPL and beyond

Responsibilities

• Oversee all production logistics for the Library for the Performing Arts
• Work with internal and external partners, producers, and production teams to coordinate the logistic and technical needs of each event or program, from the initial stages of development through to execution
• Create and track production budgets for public programs and events, advise on department budget
• Manage and lead load-ins and load-outs, production meetings, and resource planning
• Maintains and updates technical specification sheets, venue paperwork, equipment inventory, and organization of audio/video booths, equipment, and storage areas
• Manage a team of on-call production staff who operate audio/lighting/film/video equipment during events, both on-site in traditional venues, across the building in non-traditional spaces, and online
• Ensure that all work conforms to pre-established Library policies and industry standards.
• Works on various Audio-Visual projects throughout the building, including in non-traditional performance spaces
• Performs other assigned duties as necessary
  
  

Required Education, Experience & Skills

Required Education & Certifications

• Bachelor’s degree or 4+ years of additional related experience

Required Experience

• 5+ years of experience with high-profile events in a fast-paced environment, with meticulous attention to detail and superior organizational skills

Required Skills

• Efficiency with Google Workspace apps, Microsoft Office, on both MacOS and Windows
• Deep knowledge with theatre/cinema technology and equipment, including digital and film projection, theatrical lighting, audio systems, mixing live sound, etc.
• Excellent communication skills; Skilled at collaborating with individuals from diverse backgrounds
• Ability to think quickly and troubleshoot both show-night problems alongside infrastructure

Managerial/Supervisory Responsibilities

• Manages 12 hourly staff including: Local 306 Technicians/Projectionists, Videographers, and a Library Page
  
  

More...

Core Values
All team members are expected and encouraged to embody the NYPL Core Values:

• Be Helpful to patrons and colleagues
• Be Resourceful in solving problems
• Be Curious in all aspects of your work
• Be Welcoming and Inclusive

Work Environment

• Theaters, flexible program spaces, galleries
• Office setting
• Public library setting

Physical Duties

• Lifting/moving up to 40 lbs required
• Must be comfortable working at heights on occasion

Pre-Placement Physical Required?
No

Union/Non Union
Non-Union

FLSA Status
Exempt

Schedule
35 hours per week. This is an on-site position with some flexibility for remote work. Able to work outside of standard business hours, including weekends and evenings, as needed.

This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.

The New York Public LibrarySalary Statement

At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.

Union Salaries are determined by collective bargaining agreement(s).

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Libraries

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