Event Planning Manager

Hyatt; Washington (District of Columbia); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Free Room Nights, Discounted Room Rate

401(k) retirement matching

Paid time off

Employee stock purchase plan

Paid family bonding time and adoption

Complimentary employee meals

Retail discounts

Job summary

Park Hyatt Washington is seeking an experienced Event Planning Manager to join the Sales, Events, and Marketing team. You will lead planning for group events contracted by the Sales team, delivering an exceptional client experience from pre-planning through event completion.

The ideal candidate has at least 2 years of event planning experience in luxury hotels, strong communication, organization, and the ability to coordinate across departments.

Qualifications

• Must have 2 years of event planning experience (luxury hotel experience preferred).
• A genuine desire to anticipate and meet client needs in a fast-paced environment.
• Refined verbal and written communication skills.
• Strong organization, attention to detail, and follow-through.
• Proficiency in general computer knowledge (experience with hotel event systems preferred).
• Ability to manage event details, coordinate across departments, and resolve issues with professionalism.

Responsibilities

• Coordinate and plan meetings, events, and group functions
• Serve as the primary contact for clients throughout the event planning process
• Administer sales agreements, detailing food and beverage, audiovisual, and event requirements
• Work closely with Sales, Operations, Culinary, and other departments to ensure successful event execution
• Communicate event details, timelines, and special requests to all relevant teams
• Conduct site tours for groups and clients
• Monitor events and address client needs or concernsMaintain accurate event records, contracts, and documentation in Hyatt systems
• Review and reconcile event billing with clients and the Finance team
• Manage room blocks and billing instructions
• Attend and lead event planning and group resume meetings
• Meet or exceed annual revenue and service goals
• Other duties as assigned

Skills

Event planning

Hotel events

Client relations

Communication

Tools

Hotel event systems

Job description

Close Inclusive Collection Job Postings Notification

\"Our leaders have always encouraged us to try new approaches and learn by experimentation. The biggest learning through this was that persistence and calculated risks, pay off.\"

Park Hyatt Washington is seeking an experienced leader with at least 2 years of event planning experience to join the Sales, Events, and Marketing team as an Event Planning Manager. Not only will you be a part of an elite luxury service team, but you will get to be part of our hotel which was recognized by Travel + Leisure’s World’s Best Awards as a top 10 hotel in the world!

Qualifications

• Must have 2 years of event planning experience (luxury hotel experience preferred)
• A genuine desire to anticipate and meet client needs in a fast-paced environment.
• Refined verbal and written communication skills.
• Strong organization, attention to detail, and follow-through.
• Proficiency in general computer knowledge (experience with hotel event systems preferred)
• Ability to manage event details, coordinate across departments, and resolve issues with professionalism.

Key Responsibilities

The Event Planning Manager is responsible for planning, coordinating, and executing group events contracted by the Sales team while delivering an exceptional client experience from pre-planning through event completion. The ideal candidate will be proactive, solutions-oriented, and committed to building strong client relationships by anticipating needs and resolving challenges with professionalism and the highest commitment to luxury service.

Duties will include but are not limited to:

• Coordinate and plan meetings, events, and group functions
• Serve as the primary contact for clients throughout the event planning process
• Administer sales agreements, detailing food and beverage, audiovisual, and event requirements
• Work closely with Sales, Operations, Culinary, and other departments to ensure successful event execution
• Communicate event details, timelines, and special requests to all relevant teams
• Conduct site tours for groups and clients
• Monitor events and address client needs or concernsMaintain accurate event records, contracts, and documentation in Hyatt systems
• Review and reconcile event billing with clients and the Finance team
• Manage room blocks and billing instructions
• Attend and lead event planning and group resume meetings
• Meet or exceed annual revenue and service goals
• Other duties as assigned

Starting salary range is $65,000 - $85,000 plus bonus eligibility, depending on experience.

• Medical, dental, and vision insurance at 30 days
• Free Room Nights, Discounted Room Rates, and Friends & Family Room Rates
• 401(k) retirement matching plan (up to 4%)
• Paid time off
• Employee stock purchase plan
• Paid family bonding time and adoption assistance
• Complimentary employee meals
• Discounts at various retailers – Apple, AT&T, Verizon, Headspace, and many more!

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