Event Planner, Camps & Conferences

Florida Gulf Coast University; North Lake Village (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Florida Gulf Coast University (FGCU) seeks an Event Planner, Camps & Conferences to plan, coordinate, and execute university events, summer camps and conferences. The role collaborates with university departments, external clients, campus partners, and service providers to ensure seamless events.

The position supports campus operations, maintains compliance with university policies, and contributes to a culture of curiosity and collaboration.

Qualifications

• Requires a high school diploma and two years of full-time experience directly related to the job functions.
• Experience in administrative support or event planning is preferred.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and ability to learn new software.
• Combination of education, experience, and/or certifications may be considered.

Responsibilities

• Plans university, community, and summer camp events in compliance with university regulations, policies, and procedures.
• Assists customers with catering, technology, parking, security and setups while utilizing university space effectively.
• Collaborates with campus constituents and outside organizations to coordinate event logistics.
• Monitors events for compliance and enforces university policies related to facilities, postings, alcohol, animals, and public expression.
• Coordinates summer camps and conferences using the One Stop Shop model.
• Prepares and executes MOUs and FUAs for campus reservations and conference programs.

Skills

Administrative support

Event planning

Interpersonal skills

Budgeting basics

Attention to detail

Time management

Communication skills

Problem solving

Team collaboration

Policy compliance

Education

High school diploma

Bachelor's degree in Hospitality Management or related field

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

Job Summary

The Event Planner, Camps & Conferences plans, coordinates, and executes university events, summer camps and conferences. The position collaborates with university departments, external clients, campus partners, and service providers to plan and execute events, camps, and conferences.

FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.

Job Description

Typical duties include but are not limited to:

• Plans university, community, and summer camp events in compliance with university regulations, policies, and procedures.
• Assists customers with catering, technology, parking, security and setups while utilizing university space most effectively. Routes reservation requests to facility use custodians as required.
• Collaborates with a wide variety of campus constituents and outside organizations to coordinate event logistics.
• Monitors campus events for compliance and implements University policy with regard to the Use of University Facilities, Postings and Solicitation on Campus, Consumption of Alcohol on Campus, Animals on Campus, and Public Expression on Campus.
• Assists with the coordination of summer camps and conferences utilizing the One Stop Shop business model.
• Prepares and executes Memorandums of Understanding (MOUs) and Facility Use Agreements (FUAs) for Campus Reservations and Campus Conference Programs in accordance with university policies and event classification guidelines.

Other Job Duties:

• Other job-related duties as assigned.
• Reports building safety, security, and maintenance issues to appropriate department.
• Participates in weekly coordination meetings with campus service providers to ensure all required services are confirmed and effectively coordinated for campus meetings and events.

Additional Job Description

Required Qualifications:

• This position requires a high school diploma and two years of full-time experience directly related to the job functions.
• Relevant experience in administrative support or event planning.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Bachelor's degree from an accredited institution in Hospitality Management or closely related field.
• Two years of full-time experience in event coordination and planning in a higher education setting.
• Experience with CollegeNET 25Live.

Knowledge, Skills & Abilities:

• Proven ability to think strategically and approach challenges with creativity.
• Demonstrated track record of reliability, meeting goals, and holding oneself accountable.
• Strong interpersonal skills and experience working effectively across teams.
• Knowledge of basic accounting principles and practices.
• Knowledge of or ability to learn 25Live scheduling software.
• Excellent interpersonal, verbal and written communication skills.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects with minimal supervision.
• Skill in editing documents for spelling and grammar.
• Excellent customer service skills.
• Exceptional event scheduling and coordination skills.
• Ability to diffuse and respond professionally to stressful situations and difficult people.
• Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
• Ability to think critically and make clear, well-reasoned and timely decisions.
• Ability to anticipate and diffuse problems before they occur.
• Ability to work independently and follow through on assignments.
• Ability to collaborate and work effectively within the community and willing to contribute to a team effort.
• Ability to assume new responsibilities and carry them out in an effective manner.
• Ability to work outside of normal business hours on occasion, including early mornings, evenings, nights and weekends to support special events as needed.

Institutional Values & Behavioral Expectation

In this role, the successful candidate will be expected to:

• Seek out new approaches to improve outcomes; remain open for feedback and new ideas.
• Lead with integrity; consistently produce high-quality work; persevere to overcome obstacles to meet deadlines and achieve deliverables.
• Share information and insights thoughtfully; build partnerships across departments; communicate respectfully; support colleagues to achieve common goals.

Pay Grade 14

FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.