Event Planner, Camps

The Chronicle Of Higher Education, Inc.; Fort Myers (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Florida Gulf Coast University is seeking an Event Planner for Camps & Conferences to plan, coordinate, and execute university events, summer camps, and conferences. The role collaborates with university departments, external clients, campus partners, and service providers to ensure successful events.

Typical duties include coordinating catering, technology, parking, and space usage while adhering to university regulations.

Qualifications

• This position requires a high school diploma and two years of full-time experience directly related to the job functions.
• Experience in administrative support or event planning is required.
• Proficiency with Microsoft Office is expected.

Responsibilities

• Plans university, community, and summer camp events in compliance with university regulations and procedures.
• Assists customers with catering, technology, parking, security and setups while utilizing university space effectively.
• Coordinates event logistics with campus constituents and external organizations.
• Monitors events for policy compliance and safety requirements.

Skills

Interpersonal skills

Communication skills

Project coordination

Time management

Education

Bachelor's degree in Hospitality Management

Tools

Microsoft Office

25Live scheduling

Job description

Event Planner, Camps & Conferences

Job Summary

The Event Planner, Camps & Conferences plans, coordinates, andexecutes university events, summer camps and conferences. Theposition collaborates with university departments, externalclients, campus partners, and service providers to plan and executeevents, camps, and conferences.

FGCU is building a culture of curiosity, commitment andcollaboration. We value employees who successfully work with othersand drive positive change through critical thinking and decisiveaction. If you thrive in an environment of innovation,accountability and mutual respect, you will find a good homehere.

Job Description

Typical duties include but are not limited to:

• Plans university, community, and summer camp events incompliance with university regulations, policies, andprocedures.
• Assists customers with catering, technology, parking, securityand setups while utilizing university space most effectively.Routes reservation requests to facility use custodians asrequired.
• Collaborates with a wide variety of campus constituents andoutside organizations to coordinate event logistics.
• Monitors campus events for compliance and implements Universitypolicy with regard to the Use of University Facilities, Postingsand Solicitation on Campus, Consumption of Alcohol on Campus,Animals on Campus, and Public Expression on Campus.
• Assists with the coordination of summer camps and conferencesutilizing the One Stop Shop business model.
• Prepares and executes Memorandums of Understanding (MOUs) andFacility Use Agreements (FUAs) for Campus Reservations and CampusConference Programs in accordance with university policies andevent classification guidelines.

Other Job Duties

• Other job-related duties as assigned.
• Reports building safety, security, and maintenance issues toappropriate department.
• Participates in weekly coordination meetings with campusservice providers to ensure all required services are confirmed andeffectively coordinated for campus meetings and events.

Required Qualifications

• This position requires a high school diploma and two years offull-time experience directly related to the job functions.
• Relevant experience in administrative support or eventplanning.
• Experience operating a personal computer and proficient withMicrosoft Office (Word, Excel, PowerPoint and Outlook).
• Any appropriate combination of relevant education, experience,and/or certifications may be considered.

Preferred Qualifications

• Bachelor's degree from an accredited institution in HospitalityManagement or closely related field.
• Two years of full-time experience in event coordination andplanning in a higher education setting.
• Experience with CollegeNET 25Live.

Knowledge, Skills & Abilities

• Proven ability to think strategically and approach challengeswith creativity.
• Demonstrated track record of reliability, meeting goals, andholding oneself accountable.
• Strong interpersonal skills and experience working effectivelyacross teams.
• Knowledge of basic accounting principles and practices.
• Knowledge of or ability to learn 25Live schedulingsoftware.
• Excellent interpersonal, verbal and written communicationskills.
• Strong organizational skills and an ability to prioritize andcomplete simultaneous projects with minimal supervision.
• Skill in editing documents for spelling and grammar.
• Excellent customer service skills.
• Exceptional event scheduling and coordination skills.
• Ability to diffuse and respond professionally to stressfulsituations and difficult people.
• Ability to interact in a professional manner with staff,faculty, students, and the community in a service-orientedenvironment.
• Ability to think critically and make clear, well-reasoned andtimely decisions.
• Ability to anticipate and diffuse problems before theyoccur.
• Ability to work independently and follow through onassignments.
• Ability to collaborate and work effectively within thecommunity and willing to contribute to a team effort.
• Ability to assume new responsibilities and carry them out in aneffective manner.
• Ability to work outside of normal business hours on occasion,including early mornings, evenings, nights and weekends to supportspecial events as needed.

Institutional Values & Behavioral Expectation

• Seek out new approaches to improve outcomes; remain open forfeedback and new ideas.
• Lead with integrity; consistently produce high-quality work;persevere to overcome obstacles to meet deadlines and achievedeliverables.
• Share information and insights thoughtfully; build partnershipsacross departments; communicate respectfully; support colleagues toachieve common goals.

Pay Grade 14

FGCU is a State University System of Florida member and an EqualOpportunity and Equal Access employer. All qualified applicantswill receive consideration for employment without regard to race,color, religion, sex, age, national origin, disability, orprotected veteran status.