Event Planner

Terrestris Global Solutions; Washington (District of Columbia); Hybrid; USD 45,000 - 60,000; Part time

Benefits offered by this job

Health benefits

Professional development

Tuition assistance

Paid leave

Job summary

Terrestris Global Solutions is seeking an Event Planner to support the U.S. Department of Transportation’s Federal Transit Administration. This part-time remote position requires in-person participation for events in Washington D.C. The ideal candidate will have at least 5 years of experience in event planning, strong Microsoft Office skills, and a background in coordinating events effectively.

The Event Planner will handle logistics, manage registrations, and ensure successful execution of meetings and conferences. Outstanding benefits are offered, including health and retirement options.

Qualifications

• Authorization to work in the United States permanently.
• Minimum 5 years of experience in event planning.
• Experience with teleconferences and meeting preparations.

Responsibilities

• Coordinate event logistics and vendor activities.
• Prepare meeting materials and attendee packets.
• Monitor event timelines and document meeting outcomes.

Skills

Event planning

Time management

Administrative duties

Microsoft Office Suite

Education

Associate’s Degree or similar credential

Job description

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Event Planner to provide logistical and conference planning support for meetings in support of the United States (U.S.) Department of Transportation’s (DOT) Federal Transit Administration (FTA). This is a part-time remote position with in-person participation in events in the Washington D.C. area required.

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

What will the Event Planner at Terrestris do?

As the Event Planner you will coordinate meeting and conference logistics, manage registrations, prepare event materials, support venue and vendor activities, track schedules, resolve logistical issues, and ensure successful event execution and documentation. This position is contingent upon contract award.

What does a typical day look like for the Event Planner?

• Coordinate event logistics, schedules, and vendor activities to support successful meetings.
• Prepare meeting materials, attendee packets, badges, and conference documentation.
• Maintain registration records and communicate event details to participants.
• Assist with venue selection, room setup, and hospitality arrangements.
• Monitor event timelines and track completion of planning milestones.
• Support audiovisual coordination and verify equipment readiness before events.
• Document meeting outcomes and distribute post-event materials and action items.

What qualifications do you look for?

• Authorization to work in the United States permanently without sponsorship.
• A minimum of an Associate’s Degree of similar credential.
• A minimum of (5) years of experience in event planning.
• Ability to manage time and events effectively.
• Ability to perform administrative duties such as preparing quality documents, reports and slides.
• Experience coordinating briefings, conferences, teleconferences, telephone inquiries, meeting preparation, attendance and minutes.
• Must have Microsoft Office (Word, Excel, PowerPoint) experience in preparing, editing and finalizing correspondence, documents and briefings.

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.