Event Planner

STI Federal; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

STI Federal is seeking a Journeyman Event Planner to support DOE program offices with planning, coordination, and execution of meetings, trainings, and conferences. Responsibilities include selecting venues, coordinating logistics, and managing attendee experience across in-person and virtual formats.

The role requires strong organizational skills, ability to work independently and with multidisciplinary teams, and experience with both onsite and virtual events.

Qualifications

• BA/BS or MA/MS degree required.
• 3–10 years of event planning, coordination, or logistics.
• Ability to obtain federal clearance up to Top Secret/DOE Q.
• Experience planning events for federal agencies preferred.
• Experience coordinating onsite and virtual events.

Responsibilities

• Plan meetings, trainings, and conferences, in-person and virtual for DOE program offices and TA recipients.
• Identify, research, and evaluate event venues (hotels, centers, virtual platforms).
• Arrange meeting logistics: room setup, A/V, transportation, lodging blocks, catering, event tech.
• Coordinate all event details from concept to completion, ensuring smooth execution.
• Monitor activities in real time to meet client expectations and attendee support.
• Engage with vendors, venues, and subcontractors to meet DOE requirements.
• Manage scheduling, invitations, registration, agendas, materials, and follow-up communications.
• Support DOE’s mission by facilitating events that enhance transparency and knowledge sharing.

Skills

Organizational skills

Time management

Multitasking

Communication

Independence

Collaboration

Education

BA/BS or MA/MS degree

Tools

STRIPES

FAST

PAGE

PMC

Job description

Journeyman Event Planner

Chippewa Government Solutions LLC, a Sault Tribe Inc. (“STI Federal”) company, is searching for a dynamic and skilled Journeyman Event Planner to be a key part of our expanding team!

Who We Are & What We Do…

At STI Federal, we drive growth through strategic government contracting, fulfilling our mission to support the Sault Ste. Marie Tribe of Chippewa Indians. Our company reinvests 100% of its profits into tribal businesses or community programs, enhancing the well-being of over 52,000 tribal citizens. Our work empowers federal agencies and strengthens some of the nation’s most critical initiatives, while fostering opportunities for skilled professionals to make a meaningful impact.

What You’ll Do…

Key Responsibilities & Expected Outcomes

• Plan meetings,trainings, workshops, and conferences—both in-person and virtual for DOE program offices and TA recipients.
• Identify, research, and evaluate event venues such as hotels, convention centers, conference facilities, and virtual platforms.
• Independently arrange meetinglogistics, including room setup, audiovisual needs, transportation, lodging blocks, catering, and event technology.
• Coordinate all event details from conception through completion, ensuring smooth execution and high attendee satisfaction.
• Monitor event activities in real time to ensure client expectations are met and all attendees receive the required support.
• Engage with vendors, venues, and subcontractors to ensure compliance with DOE and CMEI requirements.
• Manage scheduling, invitations, attendee registration, agendas, presentation materials, and follow ‑ up communications.
• Support DOE’s mission byfacilitatingevents that enhance transparency, collaboration, and knowledge-sharing across stakeholder groups.

Knowledge, Skills, & Abilities For Success

• Strong organizational, time ‑ management, and multitasking abilities with the capacity to oversee multiple events simultaneously.
• Experience coordinating both onsite and virtual events using modern platforms and tools.
• Clear communication skills for interacting with high ‑ visibility federal stakeholders, vendors, and diverse program participants.
• Proficiencywith Microsoft Office Suite; willingness to learn DOE systems such as STRIPES, FAST, PAGE, and PMC.
• Ability to work independently while collaborating effectively with multidisciplinary teams.
• Demonstrates professionalism, responsiveness, and alignment with STI Federal’s core values.

Minimum Qualifications

• Education: BA/BS or MA/MS degree.
• Experience:
• 3 to 10 years of experience in event planning, coordination, orlogistics.
• Performs all event planning duties independently at the journeyman level.
• Clearance: Ability to obtain and/ormaintaina federal clearance up to Top Secret/DOE Q clearance levels.

Preferred Qualifications

• Experience:
• Experience planning events for federal agencies, especially in energy, environmental, or technical program areas.
• Familiarity with IIJA ‑ funded programs and DOE stakeholder engagement requirements.
• Experience supporting large-scale technicalassistancetrainings, national conferences, or multi-day workshops.
• Knowledge of DOE standards for event materials, presentation quality, and stakeholder communication.
• Ability to design event workflows, support documentation needs, and contribute to reporting for meeting outcomes and stakeholder participation.

Work Environment

• Environment: Work will be performed in aclimate-controlledoffice, remotely or possibly on client sites as needed.

Employment opportunities are contingent upon the company receiving the contract award and obtaining any required funding and approvals. Qualified candidates may be contacted and evaluated in advance of a final award decision.

STI Federal is an Equal Employment Opportunity Employer. We are committed to creating a diverse and inclusive workplace. Qualified applicants are considered for employment regardless of age, disability, ethnicity/race, national origin, religion, gender, gender identity, sexual orientation, or veteran status. Native American preference applies when candidates meet qualifications equally.

STI Federal participates in the Electronic Employment Verification Program. Learn more about E-Verify.