Event Planner

TripActions; United States; Remoto; USD 60.000 - 70.000; Tempo integral

Resumo da vaga

TripActions is seeking a results-driven events professional in the United States to lead end-to-end planning for key clients. You will coordinate with internal teams and suppliers to deliver flawless, high-impact events that align with client objectives and drive commercial value.

The role requires 2+ years in meeting and event planning, strong negotiation skills, and the ability to manage budgets and cross-functional partnerships in a fast-growing environment.

Qualificações

• 2+ years of current, relevant meeting and event planning experience.
• Ability to manage multiple events and client programs end-to-end.
• Strong negotiation and vendor management capabilities.

Responsabilidades

• Oversee end-to-end event programs for key clients with focus on operations.
• Negotiate contracts with vendors, review agreements, and manage payments and invoicing.
• Lead events from conception through delivery and financial reconciliation.
• Collaborate with client contacts to meet program objectives and outcomes.
• Develop client event budgets and ensure profitability through planning and negotiations.

Conhecimentos

Event planning

Budget management

Vendor management

Client relationship management

Negotiation

Cross-functional collaboration

Communication

Ferramentas

Microsoft Office Suite

Cvent

Descrição da vaga

Location: United States

With a reputation built on excellence, innovation, and exceptional service, we empower our clients through high-touch, high-impact experiences powered by proprietary technology and world-class talent. As our U.S. Events footprint continues to grow, we are seeking a dynamic, service-obsessed, and commercially minded professional who leads by example and delivers flawless experiences that consistently exceed expectations.

In this pivotal role, you will spearhead end-to-end event planning for key clients while collaborating closely with operational leaders, Team Leads, and our wider events organization. You will leverage deep market expertise to advance client objectives, cultivate lasting cross-functional partnerships across Reed & Mackay, and maximize commercial revenue generation—all while delivering outstanding return on investment for our partners.

What You’ll Do:

• Oversee the comprehensive coordination and execution of entire event programs, focusing on operational aspects
• Manage specified client-based events including sourcing, contract negotiation and review, offsite activity coordination, supplier payments, invoicing, and reconciliation
• Lead events from conception through to delivery and financial reconciliation
• Collaborate closely with client contacts to comprehend and fulfill program objectives and outcomes
• Provide clear guidance to the project team regarding client needs, expectations, business rules, and objectives
• Identify opportunities to increase the value of existing and new business
• Develop and manage client event budgets, ensuring agreed profitability through careful negotiation and commercial awareness
• Maximize all income opportunities by leveraging enhanced commission rates and preferred partner relationships to negotiate cost savings
• Agree and advise on setups for function rooms, including layout, seating, AV, and food & beverage needs
• Provide out-of-hours support as necessary
• Identify critical success factors for projects based on clients' success measures
• Maintain meticulous project documentation to ensure compliance with contract policies, documentation standards, and Service Level Agreements
• Generate and maintain virtual payments to suppliers as required
• Responsible for completing Event Specific Agreements on a per-project basis
• Prepare and review rooming lists in a timely manner to meet agreed deadlines
• Ensure timely completion of payment, billing processes, and final financial reconciliation
• Provide structured event feedback to all stakeholders through debrief notes for inclusion in account reviews
• Attend internal and external meetings as required, document minutes, and follow up on outstanding action items
• Support on-site events when necessary and coordinate client venue visits upon request
• Comply with Reed & Mackay technology usage guidelines and systems as required
• Work closely with the Events Leadership Team to deliver a seamless, professional service to clients

What We’re Looking For:

• Proven experience planning a variety of events, including meetings, group accommodation, and venue sourcing
• 2+ years of current, relevant meeting and event planning experience, ideally both nationally and internationally
• Positive interpersonal skills with the ability to build and maintain strong relationships with colleagues, clients, and suppliers
• Self-motivated, fostering a sense of enthusiasm and collaboration across the team
• Strong client-facing, consultative, and presentation skills
• Excellent critical thinking and problem-solving abilities
• Open-minded, adaptable, and receptive to change in a fast-paced environment
• Strong attention to detail, high customer service standards, and proven negotiation skills
• Exceptional organizational skills with the ability to coordinate multiple resources and concurrent priorities
• Ability to remain calm, focused, and effective under pressure in high-stress situations
• Solid business acumen and commercial awareness
• Effective influencing and stakeholder management skills
• Professional verbal and written communication skills
• Proficient in Microsoft Office Suite, modern project management tools, and venue sourcing platforms (especially Cvent)
• Strong multitasking capabilities with an urgency-driven mindset to resolve time-sensitive issues efficiently
• Empathetic approach paired with consistent, polished professionalism
• Proven ability to adapt and thrive within a hyper-growth environment
• Resourceful, independent thinker capable of troubleshooting issues and resolving complex customer inquiries
• Track record of developing and maintaining strategic client, Account Manager, and Account Executive partnerships

The posted pay range represents the anticipated low and high end of the compensation for this position and is subject to change based on business need. To determine a successful candidate’s starting pay, we carefully consider a variety of factors, including primary work location, an evaluation of the candidate’s skills and experience, market demands, and internal parity.

For roles with on-target-earnings (OTE), the pay range includes both base salary and target incentive compensation. Target incentive compensation for some roles may include a ramping draw period. Compensation is higher for those who exceed targets. Candidates may receive more information from the recruiter.

Pay Range

$60,000—$70,000 USD