Event Operations Support (Hourly)

Wave Hill; New York (NY); On-site; USD 34,000 - 41,000; Part time

Job summary

Wave Hill in New York is seeking an Event Operations professional to execute operational plans for seasonal events, public programs, and special events, ensuring logistics are delivered accurately and on schedule.

The role involves assisting with event documents, coordinating cross-department efforts, and serving as the on-site liaison for vendors. Experience in nonprofit/cultural settings and strong communication are preferred, with weekend/evening availability.

Qualifications

• High school diploma or equivalent; bachelor's or associate degree preferred.
• 1-2 years' experience supporting and/or managing events or programs.
• Proficiency in Microsoft Office applications and project management tools.
• Excellent communication, organization, and time-management abilities.
• Ability to lift 30 pounds, stand long periods, and work weekends/evenings.

Responsibilities

• Execute operational plans for events, ensuring logistics are delivered on schedule.
• Assist in preparing event documents: timelines, run-of-show, checklists, site maps.
• Coordinate with other departments to ensure successful event operations.
• On-site liaison for vendors/partners; manage day-of logistics and real-time coordination.
• Coordinate setup/breakdown, crowd flow, accessibility, weather contingencies, and safety.

Skills

Communication skills

Time management

Collaborative teamwork

Multitasking

Education

High school diploma

Bachelor's or associate degree preferred

Tools

Microsoft Office

Project management tools

Job description

• Execute operational plans for seasonal events, public programs, and special events, ensuring all logistics are delivered accurately and on schedule.
• Assist in preparing and maintaining event operations documents, including event timelines, run-of-show schedules, setup and breakdown plans, logistics checklists, invoices, and site maps.
• Work collaboratively with other departments to coordinate successful event operations.
• Participate in planning meetings and site walkthroughs as needed.

Role And Responsibilities

Event Operations

• Execute operational plans for seasonal events, public programs, and special events, ensuring all logistics are delivered accurately and on schedule.
• Assist in preparing and maintaining event operations documents, including event timelines, run-of-show schedules, setup and breakdown plans, logistics checklists, invoices, and site maps.
• Work collaboratively with other departments to coordinate successful event operations.
• Participate in planning meetings and site walkthroughs as needed.

Logistics Coordination

• Serve as the on-site operational liaison for vendors, contractors, and other partners during assigned events, ensuring activities align with approved schedules, guidelines and safety protocols.
• Manage event-day logistics and communications, including vendor arrivals, deliveries, staging, and real-time coordination with internal teams and partners.
• Anticipate and troubleshoot logistical challenges before and during events, escalating issues as appropriate.

On-Site Event Support

• Coordinate and execute all aspects of event setup and breakdown, including signage, equipment, furniture, and site preparation, while monitoring operational readiness throughout event execution.
• Maintain a visible on-site presence during events, serving as a point of contact for operational questions and immediate needs.
• Support crowd flow, accessibility accommodations, weather contingencies, and other event-day operational requirements.
• Ensure all event spaces, equipment, and materials are properly secured, stored, and restored following events.

Requirements

• High school diploma or equivalent; bachelor's or associate degree preferred.
• 1-2 years' experience supporting and/or managing events or programs, preferably for a nonprofit or cultural institution.
• Ability to interact amiably and effectively with staff, instructors, volunteers, program participants, vendors and contractors, and the public.
• Proficiency in Microsoft Office applications and project management tools.
• Self-motivated, enthusiastic, organized, attentive to details, and the ability to manage time and effectively function without close supervision.
• Outstanding communication skills and comfortable managing multiple concurrent projects.
• Ability to lift 30 pounds, stand for extended periods of time, and walk over rugged terrain.
• Flexible schedule with weekend and some evening availability.

Salary

The salary range is $25-30 per hour.

The hiring salary or salary range is dependent on the scope of work and responsibilities of the position. Salaries offered to candidates are based on numerous factors, including, but not limited to, the candidate's experience, skills, training and certifications, education, and other factors in addition to the scope of responsibilities of the specific position.

Wave Hill is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Wave Hill is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, programs, and activities. To request reasonable accommodation, contact [e-mail].