Event Operations Coordinator: On-Site Logistics & Support

Wave Hill; New York (NY); On-site; USD 34,000 - 41,000; Part time

Job summary

Wave Hill in New York is seeking an Event Operations professional to execute operational plans for seasonal events, public programs, and special events, ensuring logistics are delivered accurately and on schedule.

The role involves assisting with event documents, coordinating cross-department efforts, and serving as the on-site liaison for vendors. Experience in nonprofit/cultural settings and strong communication are preferred, with weekend/evening availability.

Qualifications

• High school diploma or equivalent; bachelor's or associate degree preferred.
• 1-2 years' experience supporting and/or managing events or programs.
• Proficiency in Microsoft Office applications and project management tools.
• Excellent communication, organization, and time-management abilities.
• Ability to lift 30 pounds, stand long periods, and work weekends/evenings.

Responsibilities

• Execute operational plans for events, ensuring logistics are delivered on schedule.
• Assist in preparing event documents: timelines, run-of-show, checklists, site maps.
• Coordinate with other departments to ensure successful event operations.
• On-site liaison for vendors/partners; manage day-of logistics and real-time coordination.
• Coordinate setup/breakdown, crowd flow, accessibility, weather contingencies, and safety.

Skills

Communication skills

Time management

Collaborative teamwork

Multitasking

Education

High school diploma

Bachelor's or associate degree preferred

Tools

Microsoft Office

Project management tools

Job description

Wave Hill in New York is seeking an Event Operations professional to execute operational plans for seasonal events, public programs, and special events, ensuring logistics are delivered accurately and on schedule.

The role involves assisting with event documents, coordinating cross-department efforts, and serving as the on-site liaison for vendors. Experience in nonprofit/cultural settings and strong communication are preferred, with weekend/evening availability.