Event Operations Manager

ID Dance Competition; West Hollywood (CA); On-site; USD 72,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Career growth opportunities

Job summary

ID Dance Competition is seeking an Event Operations Manager in West Hollywood to lead venue coordination, budgeting, and vendor contracts. You will coordinate with production teams, directors, and leadership to keep events on budget, on time, and compliant with contracts.

The role is in-person and requires strong numerical skills and proactive issue resolution. The position reports to the COO and involves managing lodging, room blocks, and post-event financials across a multi-brand portfolio.

Qualifications

• Experience in event operations, management, or production coordination.
• Ability to manage multiple events, projects, and deadlines with attention to detail.
• Comfort with budgets, invoices, contracts, vendor proposals, and financial trackers.
• Strong communication, problem-solving, and negotiation skills.
• Proficiency with Excel or Google Sheets.

Responsibilities

• Oversee event operations and venue coordination, including load-in/out, AV, and staffing.
• Develop and track event budgets, quotes, invoices, and post-event reconciliation.
• Source vendors, compare proposals, negotiate terms, and manage contracts and records.
• Arrange lodging for staff and performers, coordinate room blocks and billing details.

Skills

Event operations

Budget management

Vendor negotiations

Communication

Project management

Attention to detail

Excel or Google Sheets

Education

Bachelor's degree in a related field

Tools

Excel

Google Sheets

Job description

Company: ID Dance Competition // ID Brands Group

Location: 9255 W Sunset Blvd, Suite 1040, West Hollywood, CA 90069

Job Type: Full-Time, In-person, Non-touring

Job Title

Event Operations Manager

Company: ID Dance Competition // ID Brands Group

Location: 9255 W Sunset Blvd, Suite 1040, West Hollywood, CA 90069

Job Type: Full-Time, In-person, Non-touring

Salary: $72,000-90,000

Scope

ID Brands Group is seeking an Event Operations Manager to help manage the operational and financial details behind events across our portfolio of brands. Reporting directly to the Chief Operating Officer, this role works closely with production, logistics, event directors, and brand leadership to keep plans accurate, costs visible, and deadlines on track.

The right person has event experience, strong organizational and numerical skills, and the initiative to identify issues before they affect an event. This is a hands‑on role spanning venue and vendor coordination, contracts, budgets, lodging, and post‑event reconciliation.

Key Responsibilities

Event operations and venues

• Research and evaluate venues based on event needs, production requirements, location, and budget; manage the booking process through contract execution.
• Coordinate venue details such as schedules, floorplans, technical specifications, load‑in and load‑out, AV, labor, security, power, access, insurance, and required documentation.
• Work with internal teams to maintain event plans and resolve operational conflicts or unexpected costs.

Budgets and financial tracking

• Develop and maintain event budgets, tracking estimates, contracted costs, deposits, invoices, and actual spending.
• Compare proposals and costs, monitor payment deadlines, and give leadership clear updates on material budget changes.
• Review invoices against approved costs, resolve discrepancies with the appropriate teams, and complete post‑event financial reconciliation.

Vendors and contracts

• Source and evaluate vendors, request and compare proposals, and negotiate rates and service terms.
• Maintain contracts and related records, including amendments, payment schedules, cancellation deadlines, and insurance requirements.
• Build reliable vendor relationships while protecting event budgets and operational needs.

Lodging and documentation

• Source and negotiate lodging for traveling staff, talent, judges, crew, and service providers.
• Coordinate room blocks, rooming lists, arrival and billing details, and final lodging invoice review.
• Keep event trackers, contracts, budgets, venue materials, and action items organized and current; help improve templates and planning processes.

Qualifications

• Experience in event operations, event management, production coordination, venue operations, touring, experiential events, or a related field.
• Ability to manage multiple events, projects, and deadlines with strong attention to detail and follow‑through.
• Comfort working with budgets, invoices, contracts, vendor proposals, and financial trackers.
• Strong communication, problem‑solving, and negotiation skills.
• Proficiency in Excel or Google Sheets.
• A bachelor’s degree in a related field is preferred; equivalent professional experience will be considered.

What We Offer

We offer a salary of $72,000–$90,000, health, dental, and vision insurance, paid time off, and opportunities to grow within a multi‑brand organization. This is an in‑person, non‑touring position based at our office at 9255 Sunset Boulevard in West Hollywood.