Senior Event Operations Manager

Jobgether SRL; United States; Remote; USD 70,000 - 80,000; Full time

Benefits offered by this job

Remote work in the United States

Health and welfare benefits

Paid holidays

401(k) with match

Job summary

Jobgether SRL is seeking a Senior Event Operations Manager based in the United States to lead the execution of large-scale live events from 500 to 5,000 attendees with budgets up to $2M. You will act as the operational hub, coordinating venues, vendors, safety, housing, F&B, and signage, while working with show management and partners.

The role requires exceptional organization, strong communication, and hands-on experience with Cvent and Smartsheet to track timelines, registrations, housing,

Qualifications

• 5+ years of experience managing large-scale live events (500–5,000 attendees).
• Proficient in Cvent for registration, housing, and attendee management.
• Strong budgeting and financial reconciliation for events up to $2M.
• Excellent cross-functional coordination with venues, vendors, and show management.

Responsibilities

• Serve as operational hub for assigned events, aligning deadlines and team needs.
• Create and maintain work order schedules and project trackers in Smartsheet.
• Coordinate venue logistics, suppliers, decor, safety, and housing.
• Manage invoices and financial tracking for event activities.
• Oversee signage production and end-to-end event execution.
• Collaborate across teams to adapt to changing event requirements.

Skills

Project management

Vendor coordination

Communication

Budget management

Problem solving

Tools

Cvent

Smartsheet

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Event Operations Manager based in United States.

As a Senior Event Operations Manager, you will lead the operational execution of complex live events ranging from 500 to 5,000 attendees and budgets of up to $2M. You will serve as the operational hub, coordinating venue logistics, vendors, contractors, safety, sustainability, food and beverage, housing, signage, and financial activities. The role requires strong organization and communication to keep multiple teams aligned throughout the event lifecycle. You will work closely with show management, internal stakeholders, venues, and external partners to deliver seamless attendee experiences. Digital tools such as Cvent and Smartsheet will support registration, housing, project tracking, and operational coordination. This is a fast-paced, high-intensity remote position with a preference for candidates working in the U.S. Eastern Time Zone.

Accountabilities

• Serve as the operational hub for assigned events, communicating key deadlines, workflow changes, and show team requirements across departments.
• Build and maintain comprehensive work order schedules, timelines, and cross-functional project tracking using Smartsheet.
• Act as the primary operational liaison with venues, decorators, and general service contractors, coordinating utility and facility requirements including electricity, internet, plumbing, rigging, and related services.
• Oversee third-party vendor relationships and non-sponsored fulfillment for activations, show management areas, and evening events, including floral, transportation, décor, and security services.
• Develop and implement event Health & Safety and Security plans while supporting sustainability initiatives, tracking progress, and reporting results.
• Finalize food and beverage requirements and conduct detailed reviews of Banquet Event Orders.
• Manage hotel housing blocks and related administrative processes, using Cvent for registration and housing management where applicable.
• Oversee invoice processing, operational budget management, and financial tracking for event activities.
• Manage the end-to-end production, placement, and execution of event signage.
• Collaborate across teams to address operational challenges and adapt quickly to changing requirements in high-pressure live event environments.

Requirements

• 5 years of experience managing complex, large-scale live events, ideally involving 500 to 5,000 attendees.
• Hands-on experience with Cvent for registration, housing, and attendee management.
• Strong proficiency with Smartsheet for project management, operational tracking, timelines, and cross-functional coordination.
• Demonstrated ability to manage and reconcile operational budgets of up to $2M.
• Deep knowledge of venue logistics, utility ordering, general service contractors, rigging, internet and telecommunications, and event health and safety requirements.
• Strong experience with invoice processing, financial reconciliation, and Banquet Event Order reviews.
• Exceptional written and verbal communication skills with the ability to coordinate effectively across internal teams, vendors, venues, and event stakeholders.
• Outstanding attention to detail and strong organizational and project management abilities.
• Ability to remain flexible, prioritize effectively, and make sound decisions in fast-moving, high-pressure event environments.
• Commitment to fostering diversity, inclusion, and belonging and to incorporating diverse perspectives into your work.
• Willingness to work occasional evenings and holidays when required by event schedules; this is a high-intensity role that may not align with a strictly 9-to-5 schedule.
• Must be authorized to work in the United States without current or future visa sponsorship.

Benefits

• Salary range of $70,000--$80,000.
• Remote work in the United States, with a preference for candidates in the Eastern Time Zone.
• 15--20 days of vacation depending on years of service.
• 12 paid holidays.
• Medical, dental, vision, life, and other health and welfare benefits.
• Access to FitOn Health and premium digital wellness classes.
• Cariloop membership to support employees with caregiving needs.
• Parental leave.
• Online educational library with more than 16,000 courses.
• Mental health resources, including Talkspace and an Employee Assistance Program.
• 401(k) with matching contributions and educational webinars.
• Work-life balance and a supportive, mission-driven team environment.
• Discounts through various partnerships.

Data Privacy Notice

By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.