Event Operations Coordinator

Yeshiva University; New York (NY); On-site; USD 30,000 - 30,500; Part time

Job summary

Yeshiva University is seeking a part-time Events Operations Coordinator to support the operational execution of university events across multiple campuses. You will assist with setup and breakdown, manage inventory, and ensure materials, equipment, and vendor needs are organized and ready for action.

This hands‑on role requires strong organization, clear communication, and the ability to work independently or as part of a team under tight deadlines, with a focus on reliable, professional

Qualifications

• High School diploma required.
• Prior experience supporting events, facilities, hospitality, operations, production, or logistics preferred.
• Experience working in a fast-paced environment with multiple concurrent priorities is a plus.

Responsibilities

• Assist with event setup, room preparation, and breakdown for University events across multiple campuses.
• Coordinate the staging, movement, and organization of event materials, supplies, signage, furniture, and equipment.
• Support on-site event execution and serve as an operational resource for internal stakeholders and external vendors.
• Receive, organize, label, store, and distribute event materials before and after programs.
• Track and maintain inventory of event supplies, decor, signage, giveaways, and operational equipment.

Skills

Organizational skills

Attention to detail

Communication skills

Customer service

Multitasking

Teamwork

Microsoft Office

Education

High School diploma

Tools

Microsoft Office

Job description

Position Summary

Part-time staff member responsible for supporting the operational execution of University events through event setup and breakdown, inventory management, material staging, and on-site logistical support. The Events Operations Coordinator plays a hands‑on role in ensuring event materials, equipment, and vendor needs are organized, available, and executed efficiently across a wide range of institutional events.

Position Responsibilities

• Assist with event setup, room preparation, and breakdown for University events across multiple campuses.
• Coordinate the staging, movement, and organization of event materials, supplies, signage, furniture, and equipment.
• Support on‑site event execution and serve as an operational resource for internal stakeholders and external vendors.
• Receive, organize, label, store, and distribute event materials before and after programs.
• Track and maintain inventory of event supplies, decor, signage, giveaways, and operational equipment.
• Support loading, unloading, and transportation of event materials to and from event locations.
• Assist with vendor load‑in/load‑out logistics and ensure vendor operational needs are met on‑site.
• Help maintain event storage areas, ensuring materials are organized, accessible, and accurately inventoried.
• Assist with event production tasks and operational projects as assigned by the Events team.
• Support the Event Experience Manager and AVP of Events & Special Projects with additional event operations needs.

Experience & Educational Background

• High School diploma required.
• Prior experience supporting events, facilities, hospitality, operations, production, or logistics preferred.
• Experience working in a fast‑paced environment with multiple concurrent priorities is a plus.

Skills & Competencies

• Strong organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Excellent communication and customer service skills.
• Ability to manage multiple tasks simultaneously and adapt to changing priorities.
• Comfortable performing physically active work, including lifting, moving, and staging event materials. Basic proficiency with Microsoft Office applications.
• Reliable, professional, and solution‑oriented.

Salary Range

$30,000 - $30,500

About Us

Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future.

As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well‑being, work‑life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community‑students, faculty, staff, alumni, and friends‑are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future.

Equal Employment Opportunity

Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state or local laws.