Event Operations Coordinator

Auburn University; Auburn (AL); On-site; USD 35,000 - 50,000; Full time

Job summary

Auburn University is looking for an Event Operations Coordinator to manage event setups and provide audio-visual technical assistance within the university's facilities. This role involves coordinating logistics for a variety of events and supervising student employees.

The ideal candidate should have experience with audio-visual equipment and excellent communication skills to work effectively with students and staff. A high school diploma and relevant experience in a similar role are required.

Qualifications

• High School diploma or equivalent required.
• 3 years of experience with audio-visual equipment for Level I.
• 5 years of experience with audio-visual equipment for Level II.

Responsibilities

• Assist clients with event planning and audio-visual technical support.
• Provide training and supervision for student employees in event operations.
• Manage event setups and arrange equipment within facilities.
• Conduct troubleshooting and maintenance of audio-visual equipment.
• Maintain inventory of equipment and supplies.
• Oversee program logistics and support event operations.

Skills

Audio-visual equipment expertise

Event logistics

Microsoft Office Suite proficiency

Adobe applications familiarity

QSYS Systems operation

Lighting systems knowledge

Effective communication with students

Education

High School diploma or equivalent

Tools

Audio-visual support systems

Video conference equipment

Power Point

Job description

Overview

Auburn University Student Affairs seeks an Event Operations Coordinator to ensure that room set‑ups and audio‑visual needs are being met in the Melton Student Center, as well as all Student Affairs facilities and auxiliary spaces. This individual consults with staff and customers, makes recommendations on audio‑visual support services and lighting for events, and provides technical assistance.

Responsibilities

• Assists clients with pre‑event planning, coordination of event setup, as well as audio‑visual technical assistance within the Auburn University Student Center and auxiliary locations, to include small indoor board meeting, large conferences, outdoor events, and high‑profile university functions. May perform these duties alone or collaboratively with supervisors and event operations staff.
• Assists with and provides support for recruitment and selection, initial orientation, training, and supervision of the event operations student employees regarding audio‑visual and set‑ups for the Auburn University Student Center and auxiliary locations.
• Provides transportation and arrangement of furniture and equipment within Student Affairs facilities for various customer events, including but not limited to, tables, chairs, staging, and podiums.
• Consults with customers and makes recommendations on audio‑visual support services and lighting for events.
• Provides recommendations to supervisors for up‑to‑date audio‑visual needs. Troubleshoots, repairs, and maintains applicable equipment and devices, as well as provides reports on damaged audio‑visual equipment.
• Maintains event inventory of equipment, supplies, and furniture.
• Assists with the maintenance and management of the Student Center game room, to include implementing small repairs, as well as outside vendor communications.

Qualifications

Level I

• High School diploma or equivalent plus 3 years of experience with audio‑visual equipment, including, but not limited to, providing technical assistance, set‑up and tear‑down.

Level II

• High School diploma or equivalent plus 5 years of experience with audio‑visual equipment, including, but not limited to, providing technical assistance, set‑up and tear‑down.

Licenses & Certification

• Driver License, Valid and in State

Desired Qualifications

• Experience in setting up and operating video conference equipment for events and conference rooms
• Multi‑event logistics
• Demonstrated ability to work effectively with students and scheduling.
• Comfortable with non‑traditional work schedules that rotate to support event operations.
• Proficient in Microsoft Office Suite, Adobe applications, and Power Point for planning and documentation.
• Operating AMX & QSYS Systems
• Experience with lighting systems and sound consoles.
• Managing student worker schedules

Contract Type

Continuing

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance website to learn more.