Event Operations Assistant

Capital University; Columbus (OH); On-site; USD 38,000 - 48,000; Full time

Job summary

Capital University is seeking an Event Operations Assistant to support setup and teardown for all campus events, ensuring accurate and timely preparation of spaces, AV needs, and signage.

You will collaborate with the Event Operations Supervisor, Event Coordinator, and Director, coordinating with housekeeping and facilities staff and attending regular logistics meetings to support efficient operations across campus locations such as Trinity and Law School.

Qualifications

• High school diploma or equivalent required.
• Strong attention to detail and the ability to manage multiple priorities under tight deadlines.
• Proficiency in Microsoft Word, Excel, and Outlook.

Responsibilities

• Set up and tear down event resources for internal and external events.
• Place tables and chairs in designated locations and lay out linen coverings.
• Inspect rooms for cleanliness and accurate setup before events and after.
• Set up AV needs (projectors, screens, audio) and signage needs.
• Oversee delivery and setup/teardown of rentals; coordinate with staff.
• Attend meetings to review logistical needs and ensure consistent room standards.

Skills

Attention to detail

Multitasking

Communication

Reading & interpreting directions

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

The Event Operations Assistant is responsible for equipment setup and tear down for all external and internal events, supporting the Event Operations Supervisor, Event Coordinator, and the Director as required. Their focus is to consistently deliver correct and efficient setup and tear down of event resources, high quality customer service, and to support the department in achieving its goals for effective and efficient operations. Position location is full-time, in-person, on all campuses (includes Trinity and Law School).

PRIMARY ROLES AND RESPONSIBILITIES

• Event setup and tear down:
• Places tables and chairs in designated locations.
• Lays out linen or disposable coverings as needed.
• Inspects and maintains rooms before and after events for cleanliness and accurate setup.
• Set up audio visual needs: projectors, screens, sound connection, and more.
• Set up and tear down signs to include A-Frames, yard signs, and indoor signs.
• Installs staging including risers and backdrops such as pipe and drape.
• Tears down and stores equipment after an event.
• Projects supply needs.
• Provides light sweeping/trash removal.
• Works closely and professionally with others to include housekeeping services.
• Attends weekly/bi-weekly and/or monthly meetings to review logistical needs for all events.
• Enforces consistent standards for meeting room sets.
• Sets up decorative elements like banners, balloons and lighting fixtures.
• Reads and understands room diagrams and event resumes to set event spaces accordingly.
• Oversees delivery and set up/tear down of rentals.
• Accurately assesses and responds quickly to customer needs.
• Clearly communicates questions, needs, and requests to Event Coordinator(s) and Director.
• Addresses issues or changes that may arise during setup.
• Maintenance and repair of any equipment with Director's approval.
• Maintain a neat, clean, and organized workspace and storage spaces including hallways and common areas.
• Adheres to the human resource policies and procedures of the facility.
• During the summer, assist Summer Camp and Conferences with event needs.

Administrative duties:

• Tracks and implements resource changes on a daily basis.
• Accessing 25live for reports and location references.
• Create work orders through the SchoolDude website for any necessary work needed in locations or on equipment.

QUALIFICATIONS

• High school diploma or equivalent is required. At least one year of related experience and/or training; or equivalent combination of education and experience.
• Valid driver's license required.
• At least one year of related experience and/or training in special events in a professional setting.
• Works well others from diverse backgrounds.
• Great attention to detail.
• Manage multiple priorities under tight deadlines.
• To perform this job successfully, an individual should have competent skills in Microsoft Word, Excel, and Outlook.
• Ability to read, analyze, and interpret general special event setup and tear down directions and details.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to calculate figures and amounts in regards to inventory upkeep.
• Ability to solve practical problems and deal with a variety of client needs.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

For more information on Capital University, visit our website at www.capital.edu.

Capital University offers a rich benefits package that includes medical, dental, vision, retirement, family education benefits, short-term and long-term disability, life insurance and free parking.

Capital University is an equal opportunity employer. Capital University does not discriminate on the basis of race, color, national or ethnic origin, sexual orientation, religion, sex, gender, age, disability, veteran status, or other characteristics protected by the law.

Capital University is currently unable to sponsor employment Visas or consider candidates who will require Visa sponsorship.