Event Marketing Specialist

Lancesoft; Marlborough (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

LanceSoft is seeking an organized Events Coordinator to plan and execute in-person events, source venues, coordinate catering, and manage on-site requirements.

You will collaborate with conference organizers, vendors, and internal teams to ensure on-time delivery and seamless operations. The role requires 2+ years in event planning or marketing and strong MS Office skills.

Qualifications

• Bachelor's degree (or equivalent experience) with 2+ years in event planning or marketing.
• Strong organizational and troubleshooting skills with the ability to thrive independently in deadline driven environments while maintaining attention to detail.
• Excellent written, verbal, and interpersonal acumen.
• Ability to independently manage priorities to meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, Teams, Outlook).
• Travel, with up to 25% travel in Canada and United States; valid driver's license with acceptable driving record; ability to lift/carry up to 40 lb.
• Experience with project management platforms (Trello, MS Project, Miro) is a plus.

Responsibilities

• Plan and execute in-person events including venue sourcing, catering, and registration.
• Coordinate with conference organizers, vendors, and internal teams to ensure on-time delivery of services.
• Manage expenses, shipping logistics, and marketing support requests using tracking tools.

Skills

Organizational skills

Troubleshooting

Written communication

Verbal communication

Interpersonal skills

Time management

Prioritization

Problem solving

MS Office proficiency

Driver's license

Travel readiness

Education

Bachelor's degree or equivalent experience

Tools

MS Office Suite

Trello

Microsoft Project

Miro

Job description

Event coordination & logistics: planning and execution of in-person events, including venue sourcing, catering, registration, and on-site requirements Vendor & stakeholder coordination: engagement with conference organizers, vendors and internal teams to manage event services and ensure on time delivery Administrative activities: expense management, shipping logistics, marketing support requests, utilization of tracking tools to maintain organized and efficient event operations

The essential requirements of the job include: Bachelor s degree (or equivalent experience), with 2+ years of experience in event planning or marketing Strong organizational and troubleshooting skills with the ability to thrive independently in deadline driven environments while maintaining attention to detail Excellent written, verbal, and interpersonal acumen\ Ability to independently manage priorities to meet deadlines in a fast-paced environment A demonstrated ability to take ownership and move to action with a proactive, solution oriented approach Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, Teams, Outlook) Travel, Motor Vehicle Record & Physical/Environment Requirements: Ability to travel up to 25% in Canada and United States Must have a valid driver s license with an acceptable driving record Ability to lift, move or carry equipment up to 40lb

It would be a plus if you also possess previous experience in: Project management platforms and collaborative digital workspace software (e.G., Trello, Microsoft Project, Miro, etc) B2B marketing campaign execution Analysis and interpretation of performance data related to in-person events or marketing campaigns

EEO Employer LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.