Event Marketing Coordinator - University Partnerships

Evidence In Motion; Kentucky; On-site; USD 42,000 - 54,000; Full time

Job summary

Confluent Health, LLC is seeking an Events Marketing Coordinator to independently plan and execute university-partner events, managing logistics, timelines, vendor coordination, and on-site delivery. Working with the Events Marketing Manager and Product Marketing, you will ensure events are professional, on time, and aligned with enrollment goals, requiring strong judgment and multitasking.

This hands-on role values detail orientation and proactive problem solving across partners and internal

Qualifications

• Bachelor’s degree in Marketing, Communications, Event Management, or related field, or equivalent experience
• 2+ years of experience in event marketing, marketing coordination, or project coordination roles
• Demonstrated ability to manage event execution independently with minimal supervision
• Strong organizational and time-management skills with the ability to prioritize competing deadlines
• High attention to detail and follow-through
• Strong communication and interpersonal skills
• Ability to exercise sound judgment within defined objectives and guidelines
• Comfortable working both independently and collaboratively
• Willingness to travel occasionally for on-site event execution
• Familiarity with project management tools and basic budget tracking preferred

Responsibilities

• Independently plan and execute assigned events supporting university partner programs, including conferences, graduate fairs, partner-hosted events, webinars, and recruitment initiatives
• Own event timelines, task lists, and deliverables aligned to program and enrollment goals
• Make day-to-day execution decisions within defined scope, budget, and guidelines
• Proactively identify risks or gaps and resolve execution issues as they arise
• Coordinate all event logistics including registration, materials, shipping, travel support, and on-site needs
• Manage vendor communications related to venues, catering, A/V, and event services
• Ensure all logistics are confirmed, documented, and executed accurately
• Serve as the primary operational point of contact for assigned events
• Provide direction for on-site execution for assigned events, including setup, coordination, and breakdown; or execute in person if applicable
• Serve as a point of contact for university partners, vendors, and internal teams during events
• Ensure university partner branding and presentation standards are followed across signage and materials
• Troubleshoot real-time issues to ensure a smooth event experience
• Coordinate with Product Marketing, Creative, and Channel teams to ensure event assets are delivered accurately and on time
• Align event execution with broader marketing campaigns and recruitment initiatives
• Communicate status updates, needs, and timelines clearly to stakeholders
• Track event expenses, invoices, and budget usage for assigned events
• Coordinate ordering and inventory management of event materials and promotional items
• Document event plans, timelines, and execution learnings to support repeatability
• Support post-event follow-up, lead handoff, and reporting processes
• Participate in event retrospectives and apply learnings to future execution

Skills

Event planning

Vendor coordination

Budget management

On-site execution

Cross-functional collaboration

Travel coordination

Education

Bachelor’s degree in Marketing, Communications, Event Management, or related field

Equivalent experience

Tools

Project management tools

Budget tracking

Job description

Confluent Health, LLC is seeking an Events Marketing Coordinator to independently plan and execute university-partner events, managing logistics, timelines, vendor coordination, and on-site delivery. Working with the Events Marketing Manager and Product Marketing, you will ensure events are professional, on time, and aligned with enrollment goals, requiring strong judgment and multitasking.

This hands-on role values detail orientation and proactive problem solving across partners and internal