Event Marketing Coordinator

Evidence In Motion (EIM); United States; On-site; USD 42,000 - 60,000; Full time

Job summary

Evidence In Motion (EIM) is seeking an Events Marketing Coordinator to independently plan and execute marketing and recruitment events for its university partner programs. You will own events end to end, managing timelines, logistics, vendor coordination, and on-site execution with minimal supervision.

This hands‑on role requires strong judgment, attention to detail, and the ability to juggle multiple events, collaborating closely with the Events Marketing Manager and Product Marketing teams to

Qualifications

• Bachelor’s degree in Marketing, Communications, Event Management, or related field.
• 2+ years of experience in event marketing, marketing coordination, or project coordination roles.
• Demonstrated ability to manage event execution independently with minimal supervision.
• Strong organizational and time‑management skills with the ability to prioritize competing deadlines.
• High attention to detail and follow‑through.
• Strong communication and interpersonal skills.
• Ability to exercise sound judgment within defined objectives and guidelines.
• Comfortable working both independently and collaboratively.
• Willingness to travel occasionally for on‑site event execution.
• Familiarity with project management tools and basic budget tracking preferred.

Responsibilities

• Independently plan and execute assigned events supporting university partner programs, including conferences, graduate fairs, partner-hosted events, webinars, and recruitment initiatives
• Own event timelines, task lists, and deliverables aligned to program and enrollment goals
• Make day-to-day execution decisions within defined scope, budget, and guidelines
• Proactively identify risks or gaps and resolve execution issues as they arise
• Coordinate all event logistics including registration, materials, shipping, travel support, and on‑site needs
• Manage vendor communications related to venues, catering, A/V, and event services
• Ensure all logistics are confirmed, documented, and executed accurately
• Serve as the primary operational point of contact for assigned events
• Provide direction for on‑site execution for assigned events, including setup, coordination, and breakdown; or execute in person if applicable
• Serve as a point of contact for university partners, vendors, and internal teams during events
• Ensure university partner branding and presentation standards are followed across signage and materials
• Troubleshoot real‑time issues to ensure a smooth event experience
• Coordinate with Product Marketing, Creative, and Channel teams to ensure event assets are delivered accurately and on time
• Align event execution with broader marketing campaigns and recruitment initiatives
• Communicate status updates, needs, and timelines clearly to stakeholders
• Track event expenses, invoices, and budget usage for assigned events
• Coordinate ordering and inventory management of event materials and promotional items
• Document event plans, timelines, and execution learnings to support repeatability
• Support post‑event follow‑up, lead handoff, and reporting processes
• Participate in event retrospectives and apply learnings to future execution

Education

Bachelor’s degree in Marketing, Communications, Event Management, or related field

Job description

Overview

The Events Marketing Coordinator is responsible for the independent execution and coordination of marketing and recruitment events supporting EIM’s university partner programs. This role owns assigned events end to end, managing logistics, timelines, vendor coordination, and on-site execution with minimal day-to-day supervision.

Overview

The Events Marketing Coordinator is responsible for the independent execution and coordination of marketing and recruitment events supporting EIM’s university partner programs. This role owns assigned events end to end, managing logistics, timelines, vendor coordination, and on-site execution with minimal day-to-day supervision. Working in close partnership with the Events Marketing Manager and Product Marketing teams, this role ensures events are delivered professionally, on time, and in alignment with university partner expectations and enrollment objectives. This is a hands-on execution role that requires strong judgment, attention to detail, and the ability to manage multiple events simultaneously.

Responsibilities

Event Planning & Execution Ownership

• Independently plan and execute assigned events supporting university partner programs, including conferences, graduate fairs, partner-hosted events, webinars, and recruitment initiatives
• Own event timelines, task lists, and deliverables aligned to program and enrollment goals
• Make day-to-day execution decisions within defined scope, budget, and guidelines
• Proactively identify risks or gaps and resolve execution issues as they arise

Logistics & Vendor Coordination

• Coordinate all event logistics including registration, materials, shipping, travel support, and on‑site needs
• Manage vendor communications related to venues, catering, A/V, and event services
• Ensure all logistics are confirmed, documented, and executed accurately
• Serve as the primary operational point of contact for assigned events

On-Site Event Execution

• Provide direction for on‑site execution for assigned events, including setup, coordination, and breakdown; or execute in person if applicable
• Serve as a point of contact for university partners, vendors, and internal teams during events
• Ensure university partner branding and presentation standards are followed across signage and materials
• Troubleshoot real‑time issues to ensure a smooth event experience

Cross‑Functional Coordination

• Coordinate with Product Marketing, Creative, and Channel teams to ensure event assets are delivered accurately and on time
• Align event execution with broader marketing campaigns and recruitment initiatives
• Communicate status updates, needs, and timelines clearly to stakeholders

Budget, Documentation & Follow‑Up

• Track event expenses, invoices, and budget usage for assigned events
• Coordinate ordering and inventory management of event materials and promotional items
• Document event plans, timelines, and execution learnings to support repeatability
• Support post‑event follow‑up, lead handoff, and reporting processes
• Participate in event retrospectives and apply learnings to future execution

Qualifications

• Bachelor’s degree in Marketing, Communications, Event Management, or related field, or equivalent experience
• 2+ years of experience in event marketing, marketing coordination, or project coordination roles
• Demonstrated ability to manage event execution independently with minimal supervision
• Strong organizational and time‑management skills with the ability to prioritize competing deadlines
• High attention to detail and follow‑through
• Strong communication and interpersonal skills
• Ability to exercise sound judgment within defined objectives and guidelines
• Comfortable working both independently and collaboratively
• Willingness to travel occasionally for on‑site event execution
• Familiarity with project management tools and basic budget tracking preferred

About

Confluent Health, LLC and its affiliates are equal opportunity employers committed to building a diverse and inclusive workforce. We do not discriminate based on race, color, religion, sex, sexual orientation, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, national origin, marital status, age, disability, veteran status, or other applicable legally protected characteristics. If you need assistance or would like to request an accommodation due to a disability, please contact us at [e-mail].