Event Manager – Pharmaceutical, HCP Events

Jobtailor; California (MO); On-site; USD 85,000 - 115,000; Full time

Job summary

Jobtailor is seeking an experienced events program manager to support pharmaceutical clients in the United States. You will own end-to-end meeting programs from kickoff through closeout, coordinating timelines, budgets, venues, speakers, and attendee logistics.

You will build relationships with clients and internal teams, lead onsite execution when needed, ensure compliance with industry regulations, manage registrations and travel, and deliver post-event reports with actionable insights.

Qualifications

• Bachelor’s degree or equivalent; experience in pharma events preferred.
• Strong knowledge of pharma compliance and industry best practices.
• Experience managing registrations, speaker logistics, and budgets.

Responsibilities

• Serve as primary contact for pharmaceutical clients and programs.
• Manage timelines, budgets, deliverables, and communications from kickoff to completion.
• Plan and execute HCP-focused meetings and events; manage registrations and travel.
• Coordinate internal teams, vendors, venues, and stakeholders.
• Lead onsite execution for clients, faculty, and attendees.
• Ensure compliance with pharmaceutical regulations and client policies.
• Prepare post-event reports, insights, and recommendations.

Skills

Meeting And Event Management

Healthcare Professional Engagement

Project Management

Pharmaceutical Compliance

Client Relationship Management

Budget Management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Event Management Technologies

Job description

• Serve as primary contact for assigned pharmaceutical clients and programs
• Manage project timelines, budgets, deliverables, and program communications from kickoff through completion
• Build client relationships and facilitate planning meetings, status updates, and program reviews
• Coordinate internal teams, vendors, venues, and stakeholders
• Plan and execute HCP-focused meetings and events, including advisory boards, speaker programs, investigator meetings, congresses, medical and scientific meetings, internal pharmaceutical meetings, and virtual or hybrid programs
• Manage attendee registration, communications, travel, accommodations, and onsite logistics
• Coordinate venue sourcing, vendor management, production needs, and event technologies
• Develop project plans, run-of-show documents, and operational materials
• Lead onsite execution for clients, faculty, speakers, and attendees
• Ensure compliance with pharmaceutical regulations, client policies, and HCP engagement requirements
• Manage attendee eligibility, honoraria, travel arrangements, expense tracking, and supporting documentation
• Partner with compliance, legal, medical, and regulatory teams
• Support transparency reporting and accurate tracking of HCP participation and related expenses
• Manage budget reconciliation, invoice processing, attendance reporting, compliance reporting support, and program closeout
• Prepare post-event reports, insights, and recommendations
• Conduct client and internal debriefs and apply lessons learned to future programs

Requirements

• 5-8+ years of experience in meeting and event management
• 2-4+ years of experience planning and managing Healthcare Professional (HCP) meetings and engagement programs
• Experience supporting pharmaceutical, biotechnology, medical device, healthcare, or life sciences clients
• Working knowledge of pharmaceutical compliance requirements and industry best practices
• Experience managing attendee registration, speaker logistics, honoraria, travel, contracts, and reporting requirements
• Strong project management, budgeting, and organizational skills
• Excellent communication, client-service, and relationship-building abilities
• Ability to manage multiple projects, deadlines, and stakeholders in a fast-paced environment
• Proficiency with Microsoft Office and event management technologies
• Bachelor's degree or equivalent combination of education and experience
• Ability to travel approximately 25-30%
• Must be based in California, Colorado, Florida, Georgia, Illinois, Kansas, Minnesota, Missouri, Nebraska, New York, Ohio, Oklahoma, South Carolina, Texas, or Wisconsin
• Must be legally authorized to work in the United States at the time of application and throughout employment
• No visa sponsorship provided, including H-1B, TN, or other employment-based visas

Core Competencies

Demonstrates expertise in managing pharmaceutical client relationships and executing Healthcare Professional (HCP) meetings and events, ensuring compliance with industry regulations and best practices. Proficient in project management, budgeting, and utilizing event management technologies to deliver successful programs.

Highest-signal resume keywords

• Meeting And Event Management
• Healthcare Professional (HCP) Engagement
• Project Management
• Pharmaceutical Compliance
• Client Relationship Management

Hard Skills

• Project Management
• Budget Management
• Event Planning
• Attendee Registration Management
• Logistics Coordination
• Compliance Reporting
• Data Analysis
• Vendor Management
• Contract Management
• Post-Event Reporting

Soft Skills

• Excellent Communication
• Client-Service Orientation
• Relationship Building
• Organizational Skills
• Ability To Manage Multiple Projects

Industry Keywords

• Pharmaceutical
• Biotechnology
• Medical Device
• Healthcare
• Life Sciences
• HCP Engagement Requirements
• Regulatory Compliance
• Budget Reconciliation
• Attendance Reporting
• Transparency Reporting

Tools & Technologies

• Microsoft Office
• Event Management Technologies