Pharma Event Manager

ITA Group, Inc.; West Des Moines (IA); On-site; USD 60,000 - 80,000; Full time

Job summary

ITA Group, Inc. is seeking an Event Manager to coordinate Advisory Boards, Investigator Meetings, Speaker Trainings and Congress engagements for Life Sciences clients. You will lead internal teams and ensure quality controls, deliverables and budgets across projects.

The role requires strong organizational and communication skills, experience with global meetings, and proficiency in MS Office, Teams and Zoom. This position is based in Iowa with focus on US and international attendees.

Qualifications

• Bachelor's degree in Business, Liberal Arts, Public Relations, or Communications, or Event Management preferred
• Three years experience in the group travel industry in a position of similar accountabilities and responsibilities, or a minimum of two-years experience in ITA Group's Event Management division
• Experience with Life Sciences event planning directly planning events for HCPs, KOLs, US and International attendees
• Experience in managing attendees from multiple countries with varying country guidelines
• Experience with planning global meetings
• Strong organizational skills and the ability to manage details.
• Ability to handle numerous projects, prioritize workload and delegate responsibility.
• Experience in effective communication and relationship building skills, business writing and client presentations. Ability to interact with all levels of client management.
• Proficiency with Microsoft® PowerPoint, Microsoft® Word and Microsoft® Excel. Experience with Teams and Zoom preferred. Experience with Project Management Software, Visio and CRM system knowledge a plus, but not required.
• Knowledge of financial and accounting principles with experience in preparing and assessing financial budgets and profitability.
• Experience in negotiations in a business environment.
• Excellent human relations skills with the ability to be flexible and sensitive to people's needs.
• Ability to think and act in a proactive manner. Capable of seeing the big picture while understanding how each element contributes to the greater whole. Must be competent to project how a change or delay in one area will impact the overall project. Willingness to try new ideas and challenge status quo.
• Experience in working with cross-functional teams. Excellent interpersonal skills with the ability to take and give direction within a matrix organizational structure and team environment.
• Ability to generate enthusiasm and dedication to support team members in order to achieve client business objectives.
• Ability to display a sense of urgency, ownership and accountability.
• Ability to listen, understand and respond to external and internal customers' needs in a timely manner; customer service experience in a service-related industry preferred.
• Ability to work the time necessary to complete projects and/or meet deadlines.

Responsibilities

• Coordinate operation of Advisory Boards, Investigator Meetings, Speaker Trainings and Congress engagements for Life Sciences clients.
• Lead internal teams and ensure quality controls, deliverables and budgets.

Skills

Organizational skills

Multitasking

Communication

Budgeting

Negotiation

Cross-functional teamwork

Client presentations

Project management

Proactive mindset

Customer service

Education

Bachelor's degree in Business/Communications

Tools

PowerPoint

Word

Excel

Teams

Zoom

Project management software

Visio

CRM system

Job description

POSITION DESCRIPTION

The Event Manager - External Meetings coordinates the operation of pharmaceutical Advisory Boards, Investigator Meetings, Speaker Trainings and Congress engagements for specific Life Sciences clients, and serves as a leader for the internal team. The Event Manager ensures all established quality control measures, deliverables, expectations and business practices are met across all applicable business units.

POSITION REQUIREMENTS

• Bachelor's degree in Business, Liberal Arts, Public Relations, or Communications, or Event Management preferred
• Three years experience in the group travel industry in a position of similar accountabilities and responsibilities, or a minimum of two-years experience in ITA Group's Event Management division
• Experience with Life Sciences event planning directly planning events for HCPs, KOLs, US and International attendees
• Experience in managing attendees from multiple countries with varying country guidelines
• Experience with planning global meetings
• Strong organizational skills and the ability to manage details.
• Ability to handle numerous projects, prioritize workload and delegate responsibility.
• Experience in effective communication and relationship building skills, business writing and client presentations. Ability to interact with all levels of client management.
• Proficiency with Microsoft® PowerPoint, Microsoft® Word and Microsoft® Excel. Experience with Teams and Zoom preferred. Experience with Project Management Software, Visio and CRM system knowledge a plus, but not required.
• Knowledge of financial and accounting principles with experience in preparing and assessing financial budgets and profitability.
• Experience in negotiations in a business environment.
• Excellent human relations skills with the ability to be flexible and sensitive to people's needs.
• Ability to think and act in a proactive manner. Capable of seeing the big picture while understanding how each element contributes to the greater whole. Must be competent to project how a change or delay in one area will impact the overall project. Willingness to try new ideas and challenge status quo.
• Experience in working with cross-functional teams. Excellent interpersonal skills with the ability to take and give direction within a matrix organizational structure and team environment.
• Ability to generate enthusiasm and dedication to support team members in order to achieve client business objectives.
• Ability to display a sense of urgency, ownership and accountability.
• Ability to listen, understand and respond to external and internal customers' needs in a timely manner; customer service experience in a service-related industry preferred.
• Ability to work the time necessary to complete projects and/or meet deadlines.