Conference and Event Planner

Jobtailor; Morrisville (NC); On-site; USD 52,000 - 75,000; Full time

Job summary

Jobtailor in Morrisville, NC is seeking an experienced events coordinator to plan and execute conferences, meetings and related programs. You will coordinate with stakeholders, manage budgets, and support promotional materials.

Responsibilities include vendor coordination, Cvent registration, attendee communications, CRM campaigns, and post-event reporting. Travel up to 25% may be required to support annual sales meetings and onsite events.

Qualifications

• Bachelor's degree in hospitality, business, communications or related field.
• 2-3 years of conference, meeting or event planning experience.
• Experience with Cvent or similar event management tools.
• Strong organizational and time management skills.

Responsibilities

• Support planning and execution for conferences, meetings and events.
• Coordinate with vendors to deliver event needs within budgets.
• Assist with event promotion coordination (emails, landing pages, social media).
• Support attendee lists, CRM campaigns and meeting scheduler training.
• Build and update Cvent registration sites and attendee communications.
• Travel up to 25% to support annual sales meetings and onsite events.

Skills

Event planning

Cvent proficiency

Budget tracking

CRM campaigns

Vendor coordination

Education

Bachelor's degree in hospitality, business, communications or related field

Tools

Cvent

Trello

PowerPoint

Excel

Word

Job description

• Support planning and execution for conferences, meetings and events, including stakeholder coordination, planning materials, calls, sponsorship support, hotel blocks, collateral and promotional items.
• Coordinate with external exhibit, promotional and printing vendors to deliver event needs within guidelines and budgets.
• Assist with event promotion coordination, including emails, landing pages and social media.
• Support customer-facing teams with attendee lists, CRM campaigns and meeting scheduler training.
• Assist with vendor, hotel, conference association, speaker and service provider coordination, including contract-related administration.
• Support development of programs, agendas, budgets and services based on host requirements and budget parameters.
• Build and update Cvent registration sites and assist with registration and attendee communications.
• Maintain event records and financial details, including invoice tracking, payment support and budget documentation.
• Coordinate with GCC&M Centers of Excellence on event goals, timelines and deliverables.
• Coordinate audio-visual, transportation, displays and other event requirements.
• Support evaluation of service providers by gathering information and comparing options.
• Prepare and distribute event reports, updates and materials.
• Assist with post-event summaries, budget recaps and participant feedback.
• Coordinate internal team meetings and events, both in person and virtual.
• Support financial administration, including POs, invoices, budget tracking, monthly accruals and reconciliation.
• Travel up to 25% to support annual sales meetings, conferences and events onsite.

Requirements

• Bachelor's degree in hospitality, business, communications or related field.
• 2-3 years of conference, meeting or event planning experience.
• Healthcare, CRO or biopharmaceutical services experience preferred.
• Strong organizational and time management skills.
• Proficiency in Microsoft Excel, PowerPoint and Word.
• Experience with Cvent or similar event management tools required.
• Experience with Trello or similar project management tools preferred.
• Detail-oriented, with the ability to coordinate multiple tasks and deadlines.
• Strong problem-solving and troubleshooting skills in a team environment.
• Strong interpersonal, verbal and written communication skills across calls, virtual meetings and in-person settings.
• Able to communicate effectively with attendees, vendors and internal stakeholders in person or virtually.
• Flexible and adaptable in a fast-paced, dynamic environment.
• Able to work both independently on assigned tasks and collaboratively as part of a team.
• Equivalent experience, skills, and/or education will also be considered.

Core Competencies

Demonstrates expertise in event planning and coordination, including proficiency in Cvent and project management tools like Trello. Strong organizational, communication, and problem-solving skills are essential for managing multiple tasks and collaborating effectively with stakeholders.

Highest-signal resume keywords

• Event Planning Experience
• Cvent Proficiency
• Microsoft Excel Proficiency
• Strong Communication Skills
• Budget Tracking Experience

Hard Skills

• Event Planning
• Budget Management
• Contract Administration
• Invoice Tracking
• Registration Coordination
• Program Development
• Stakeholder Coordination
• Promotional Material Creation
• CRM Campaign Support
• Post-Event Evaluation

Soft Skills

• Organizational Skills
• Time Management
• Problem-Solving Skills
• Interpersonal Skills
• Adaptability

Industry Keywords

• Healthcare
• CRO
• Biopharmaceutical Services
• Event Promotion
• Stakeholder Engagement

Tools & Technologies

• Cvent
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Trello